Major Events Support & Logistics Coordinator

Careers at Council; Sydney; On-site; AUD 73,000 - 82,000; Full time

Benefits offered by this job

3 extra days off during Christmas

10 days sick leave per year

5 days MyLeave for flexible personal/f

Additional parental leave entitlements

Employee Assistance Program (EAP)

Fitness Passport

Annual skin checks & flu vaccinations

Job summary

Bayside Council is seeking an experienced Events Support Officer to join the Events, Arts and Design Unit to assist with planning, organising and delivering the annual Major Events Program.

You will provide comprehensive administrative and support services, manage diary and records, process financial transactions, and help with event delivery, equipment, and bookings across council events.

Qualifications

• Tertiary qualifications in Event Management and/or relevant industry experience.
• Demonstrated experience working in the events industry, with a strong understanding of event planning and delivery.
• A self-motivated and proactive team player with exceptional organisational skills and a strong attention to detail.
• Excellent written and verbal communication skills, with the ability to build positive relationships with a range of stakeholders.
• Strong time management skills, with the ability to effectively manage multiple priorities, meet deadlines, and work in a fast-paced environment.

Responsibilities

• Prepare documents, correspondence, and event materials.
• Complete routine financial transactions and purchases.
• Manage the Events email box and respond to emails and phone inquiries in a timely manner providing accurate information.
• Work additional hours in a support role at council run events performing tasks such as bumping in and out of the event and assisting with other roles on the day of the event as required.
• Maintain and update records and databases as well as coordinate and maintain council’s annual Event Calendar across all business units.
• Assist the Events team with bookings such as entertainment, caterers, suppliers and contractors.
• Promote a positive and collaborative work culture.
• Assist the team with the logistical delivery of events, including managing event equipment inventory and maintaining the Events Shed to ensure all equipment is organised, accessible, and event ready.

Skills

Organisational skills

Written & verbal communication

Team player

Attention to detail

Proactive

Education

Tertiary qualifications in Event Management

Job description

Bayside Council is seeking an experienced Events Support Officer to join the Events, Arts and Design Unit to assist with planning, organising and delivering the annual Major Events Program.

You will provide comprehensive administrative and support services, manage diary and records, process financial transactions, and help with event delivery, equipment, and bookings across council events.