Events Coordinator - Melbourne

HWL Ebsworth Lawyers Pty Ltd.; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Career progression paths

Central Melbourne office location

Great culture and networking platform

Prestige in Australian legal market

Job summary

HWLE Lawyers is seeking an Events Coordinator to join our growing marketing team in Melbourne. You will support end-to-end event management, coordinate with stakeholders, and help deliver high-quality experiences from concept through post-event analysis.

Reporting to the National Events Manager, you will handle budgets, vendor negotiations, timelines and on-site delivery, ensuring seamless guest experiences and strong cross-functional collaboration across a professional services environment.

Qualifications

• Minimum of three years’ experience in B2B events.
• Experience in events within professional services preferred.
• Exceptional attention to detail and proactive mindset.
• Strong organizational and time-management skills.
• Ability to build trust and strong working relationships.
• Well-developed critical thinking.
• Proven experience managing multiple timelines and stakeholders.
• Experience managing event budgets.
• Experience delivering a high volume of events.
• Proficiency in Microsoft programs.
• Comfort with various technology platforms for events.
• Commitment to delivering exceptional event experiences with flexibility.

Responsibilities

• planning, coordinating, and delivering events from concept through to on-site execution and post-event reporting and analysis;
• managing event timelines, checklists, briefs, invitations, run sheets, and workflows to ensure all milestones and deadlines are met;
• preparing event budgets, and securing vendors from procurement through to contract;
• liaising with venues and suppliers, including negotiating rates and managing event logistics;
• leading on-the-day delivery to ensure a seamless guest experience;
• managing event communications and enquiries, ensuring stakeholders are aligned on expectations and deliverables.

Skills

B2B events

Attention to detail

Time management

Relationship building

Critical thinking

Project timelines

Budget management

Event volume management

MS Office

Event platforms

Tools

MS Office

Event platforms

Collaboration tools

Job description

• Develop your marketing and events career in a respected, professional legal environment
• Be part of a supportive, growth-focused team
• Flexible 3:2 work arrangements

About us

HWLE Lawyers is not your typical law firm. Our rapid rise to become the largest legal partnership in Australia shows that in our case, the differences are real. We deliver first class legal advice to our government and commercial clients in every state and territory across Australia. Firm wide, we have over 270 Partners and 1900 people.

The opportunity

The Events Coordinator will report to and support the National Events Manager, assisting with end‑to‑end event management, stakeholder coordination, and on‑site delivery. The role works closely with the marketing team, and senior stakeholders to deliver high‑quality events that range from bespoke, targeted experiences through to large scale events. You'll be busy:

• planning, coordinating, and delivering events from concept through to on‑site execution and post‑event reporting and analysis;
• managing event timelines, checklists, briefs, invitations, run sheets, and workflows to ensure all milestones and deadlines are met;
• preparing event budgets, and securing vendors from procurement through to contract;
• liaising with venues and suppliers, including negotiating rates and managing event logistics;
• leading on‑the‑day delivery to ensure a seamless guest experience;
• managing event communications and enquiries, ensuring stakeholders are aligned on expectations and deliverables.

To succeed in this role, ideally you'll have

• a minimum of three years’ experience working in B2B events;
• previous experience in an events role within professional services, will be viewed favourably;
• exceptional attention to detail and be proactive;
• strong organisational and time‑management skills;
• the ability to build trust and strong working relationships;
• well‑developed critical thinking;
• proven experience managing multiple timelines and stakeholders;
• experience managing event budgets;
• experience delivering a high volume of events;
• proficiency in Microsoft programs;
• confidence using a variety of technology platforms, including event management and collaboration tools; and
• a commitment to providing exceptional event experiences, with flexibility to work outside core business hours when required.

What we offer

• Unrivalled career pathways: Our size, depth of expertise, extensive client portfolio and collaborative team structure will provide you with everything you need to succeed. Our 180 day career forecasting sessions provide the platform to fast-track your progression.
• Location: Our cutting-edge office is conveniently located in the heart of the CBD amidst a fast-pace, high-networking legal community.
• Great culture and a huge networking platform: Be part of a firm renowned for its friendly and down-to-earth culture. We also have sports clubs, social club and monthly firmwide drinks.
• Prestige: Join a firm consistently ranked at the forefront of the Australian legal market, where your contribution is recognised nationally.

Applicants must have full working rights in Australia to apply. HWLE also strongly encourages applications from the Aboriginal and/or Torres Strait Islander community.

HWLE Lawyers strives to create an inclusive environment where our people want and feel comfortable to bring their entire selves to work. Varied perspectives contribute to our collective success so whatever your background, we'd love to hear from you. If you have reasonable accessibility requirements that will enable you to participate equitably in our recruitment process, please reach out to Anthony Gosti, Talent Acquisition Specialist on [e-mail].