Events Coordinator - Melbourne

Melbourne, VIC, Australia; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

HWLE Lawyers is seeking an Events Coordinator to join our Melbourne team. You will support end-to-end event management, stakeholder coordination, and on-site delivery across a range of bespoke and large-scale events.

Ideal candidates have 3+ years in B2B events, experience in professional services, and strong attention to detail, organisation, and budget management. You’ll collaborate with the marketing team and senior stakeholders to ensure exceptional events within tight timelines.

Qualifications

• Three years’ experience in B2B events within professional services.
• Experience delivering end-to-end events and managing budgets.
• Strong attention to detail and proactive approach.
• Excellent organisational and time-management skills.
• Ability to manage multiple timelines and stakeholders.
• Proficiency in Microsoft Office and event tech platforms.

Responsibilities

• Plan, coordinate, and deliver events from concept through on-site execution and post-event reporting.
• Manage event timelines, checklists, briefs, invitations, run sheets, and workflows to meet milestones.
• Prepare event budgets and coordinate with vendors from procurement to contracts.
• Liaise with venues and suppliers, negotiating rates and managing logistics.
• Lead on-day delivery to ensure a seamless guest experience.
• Oversee event communications and enquiries, aligning stakeholders on expectations.

Skills

3 years B2B events experience

professional services experience

attention to detail

organisational skills

time-management

stakeholder management

budget management

multitasking

Microsoft Office

event management platforms

Tools

Microsoft Office

Event management platforms

Job description

• Develop your marketing and events career in a respected, professional legal environment
• Be part of a supportive, growth-focused team

About us

HWLE Lawyers is not your typical law firm. Our rapid rise to become the largest legal partnership in Australia shows that in our case, the differences are real. We deliver first class legal advice to our government and commercial clients in every state and territory across Australia. Firm wide, we have over 270 Partners and 1900 people.

The opportunity

The Events Coordinator will report to and support the National Events Manager, assisting with end‑to‑end event management, stakeholder coordination, and on‑site delivery. The role works closely with the marketing team, and senior stakeholders to deliver high‑quality events that range from bespoke, targeted experiences through to large scale events. You'll be busy:

• planning, coordinating, and delivering events from concept through to on‑site execution and post‑event reporting and analysis;
• managing event timelines, checklists, briefs, invitations, run sheets, and workflows to ensure all milestones and deadlines are met;
• preparing event budgets, and securing vendors from procurement through to contract;
• liaising with venues and suppliers, including negotiating rates and managing event logistics;
• leading on‑the‑day delivery to ensure a seamless guest experience;
• managing event communications and enquiries, ensuring stakeholders are aligned on expectations and deliverables.

To succeed in this role, ideally you'll have

• a minimum of three years’ experience working in B2B events;
• previous experience in an events role within professional services, will be viewed favourably;
• exceptional attention to detail and be proactive;
• strong organisational and time‑management skills;
• the ability to build trust and strong working relationships;
• well‑developed critical thinking;
• proven experience managing multiple timelines and stakeholders;
• experience managing event budgets;
• experience delivering a high volume of events;
• proficiency in Microsoft programs;
• confidence using a variety of technology platforms, including event management and collaboration tools; and
• a commitment to providing exceptional event experiences, with flexibility to work outside core business hours when required.

What we offer

• Unrivalled career pathways: Our size, depth of expertise, extensive client portfolio and collaborative team structure will provide you with everything you need to succeed. Our 180 day career forecasting sessions provide the platform to fast-track your progression.
• Location: Our cutting-edge office is conveniently located in the heart of the CBD amidst a fast-pace, high-networking legal community.
• Great culture and a huge networking platform: Be part of a firm renowned for its friendly and down-to-earth culture. We also have sports clubs, social club and monthly firmwide drinks.
• Prestige: Join a firm consistently ranked at the forefront of the Australian legal market, where your contribution is recognised nationally.

Applicants must have full working rights in Australia to apply.

HWLE also strongly encourages applications from the Aboriginal and/or Torres Strait Islander community.

HWLE Lawyers strives to create an inclusive environment where our people want and feel comfortable to bring their entire selves to work. Varied perspectives contribute to our collective success so whatever your background, we'd love to hear from you and encourage you to apply.