Events Coordinator

Western Sydney Leadership Dialogue Pty Ltd; Sydney; On-site; AUD 52,000 - 70,000; Full time

Job summary

Western Sydney Leadership Dialogue Pty Ltd is a not-for-profit organisation advancing Greater Western Sydney. The role sits in Sydney CBD and focuses on end-to-end planning, budgeting and flawless execution of corporate events across diverse venues.

Reporting to the Director of Partnerships & Events, you will manage onsite logistics, update CRM data, and create event collateral, while collaborating with policy, communications and partnerships teams to ensure messages reach the right audience.

Qualifications

• 1–2 years of experience in event or conference coordination.
• Extremely detail-oriented with a sharp eye for data integrity.
• Experience using event management software and CRM databases.
• Proactive, positive attitude and eagerness to learn.
• Familiarity with EventsAir, WordPress, Adobe InDesign and Canva is desirable.
• Not-for-profit or government exposure is desirable.
• Genuine interest in Greater Western Sydney's social issues and growth is desirable.

Responsibilities

• Assisting with end-to-end planning, budgeting and execution of corporate events.
• Managing onsite logistics, including A/V, registrations and run sheets.
• Serving as a friendly contact for speakers and sponsors.
• Updating event webpages, CRM data and event collateral with basic design tasks.
• Collaborating with policy, communications and partnerships teams for targeted messaging.

Skills

Event coordination

Detail oriented

Data integrity

CRM databases

Proactive attitude

Tools

EventsAir

WordPress

Adobe InDesign

Canva

Job description

Western Sydney Leadership Dialogue Pty Ltd – Sydney CBD NSW

Reporting to the Director of Partnerships & Events, you will be the logistical backbone for a wide range of corporate events, from major conferences and study tours to intimate luncheons and roundtables. Our events footprint spans from the Sydney CBD to Parramatta, Blacktown, Liverpool, Penrith and Campbelltown in Greater Western Sydney.

Key responsibilities

• Assisting with the end-to-end planning, budgeting, and flawless execution of corporate events
• Managing onsite logistics, including supplier briefings, A/V setups, delegate registration, and run sheets
• Being a friendly, professional point of contact for speakers, sponsors, and daily enquiries
• Managing and updating event bespoke webpages, updating our CRM database, and creating and updating event collateral with some basic graphic design and video editing
• Working closely with policy, communications and partnerships teams to ensure all event messaging hits the mark and reaches the right audience and stakeholders

About you

• 1-2 years of experience in event or conference coordination
• Incredibly detail-oriented with a sharp eye for data integrity
• Experience using event management software and CRM databases
• A proactive, positive attitude and a drive to learn and improve
• Experience with EventsAir, WordPress, Adobe InDesign and/or Canva (desirable)
• A background in government or the not-for-profit sector (desirable)
• A genuine interest in the social issues, current affairs, and growth of Greater Western Sydney (desirable)

About us

The Western Sydney Leadership Dialogue is a not-for-profit organisation dedicated to the advancement of Greater Western Sydney. We bring together key opinion leaders across industry, government, and academia to shape public policy and drive a regional agenda through research, advocacy, and high-tier corporate events.