Events Coordinator

Rowing Victoria; Melbourne; Hybrid; AUD 70,000 - 100,000; Full time

Job summary

Rowing Victoria invites a Regatta Coordinator to help deliver the annual regatta calendar with a hands-on, relationship-focused approach. The role blends event management, permits, and major event promotion, with two days in the office at Albert Park Lake and one day per week on-site at regattas or remotely.

You will support the Event Manager, coordinate with hosts and clubs, and help ensure safety, fairness, and alignment with RV policies and strategic plans.

Qualifications

• Organised and proactive.
• Enjoys building relationships and managing varied projects.
• Ability to adhere to regulatory codes and RV policies and processes.

Responsibilities

• Assist the Rowing Victoria Event Manager to deliver the annual regatta calendar
• Assist regatta hosts with the delivery of their hosted regattas
• Ensure regatta hosts are fully aware of their hosting requirements and obligations
• Assist with the delivery of Rowing Victoria Hosted regattas
• Co-ordinate and deliver necessary regatta permits
• Work with the RV Umpires Commission to ensure regattas meet the necessary standards of fairness and safety
• Work with the RV Competition Commission to ensure regattas meet the needs of the RV membership
• Liaise with regatta venue stake holders to ensure the venue are safe and fit for purpose
• Work collaboratively with the CEO and peers to support the successful execution of the RV strategic plan and events calendar
• Establish and maintain good working relationships with affiliated Club, Schools, affiliated members, and key stakeholders

Skills

Relationship building

Project management

Organised

Regulatory compliance

Job description

Rowing Victoria is seeking a dynamic and relationship-focused Regatta Coordinator to assist with the delivery of the Rowing Victoria Regatta Calendar. This diverse and hands-on role combines event management, event permit acquisition and major event promotion.

The position will involve attending two days a week at the Rowing Victoria office (Albert Park Lake) and one day a week either attending and delivering weekend regattas or working remotely.

Key responsibilities

Assist the Rowing Victoria Event Manager to deliver the annual regatta calendar

Assist regatta hosts with the delivery of their hosted regattas

Ensure regatta hosts are fully aware of their hosting requirements and obligations

Assist with the delivery of Rowing Victoria Hosted regattas

Co-ordinate and deliver necessary regatta permits

Work with the RV Umpires Commission to ensure regattas meet the necessary standards of fairness and safety

Work with the RV Competition Commission to ensure regattas meet the needs of the RV membership

Liaise with regatta venue stake holders to ensure the venue are safe and fit for purpose

Work collaboratively with the CEO and peers to support the successful execution of the RV strategic plan and events calendar

Establish and maintain good working relationships with affiliated Club, Schools, affiliated members, and key stakeholders

About you

Organised and proactive

Enjoys building relationships and managing varied projects

Ability to adhere to regulatory codes and RV policies and processes

About us

Rowing Victoria delivers the annual regatta calendar and supports the rowing community through event management and governance.