Events Coordinator

Diabetes Victoria; City of Melbourne; On-site; AUD 55,000 - 59,000; Full time

Benefits offered by this job

Salary packaging

Hybrid work model

Wellbeing benefits

Job summary

Diabetes Victoria is seeking an organized Events Coordinator to plan and deliver events that raise diabetes awareness and provide information and support. The role covers metropolitan, regional and rural Victoria with online, in-person and hybrid delivery.

Reporting to Marketing and Events Lead, you will manage calendars, logistics, budgets, partnerships and evaluation to improve programs and reach diverse communities across Victoria.

Qualifications

• Experience coordinating online, in-person and hybrid events.
• Ability to manage multiple events and deadlines with attention to detail.
• Comfort providing practical support on webinar platforms and event tech.

Responsibilities

• Coordinate planning, logistics, delivery and post-event review for varied events across Victoria.
• Respond to enquiries and maintain relationships with attendees, venues and suppliers.
• Collaborate with teams to promote events and reflect brand messages.

Skills

Event coordination

Stakeholder management

Webinar platforms

Microsoft Office

Administrative skills

Time management

Communication

Problem solving

Tools

Event management software

Job description

• $40.49 p/h - $43.42 p/h + 12% Super + NFP Salary Packaging.

YOUR IMPACT

Diabetes Victoria is seeking an organised and proactive Events Coordinator to coordinate and deliver events that raise awareness of diabetes and connect people with valuable information and support.

This varied role coordinates community programs and events across metropolitan, regional and rural Victoria. You will manage event planning, administration, logistics, stakeholder relationships, technology and evaluation to support effective and accessible event delivery.

Reporting to the Marketing and Events Lead, you will join the Marketing, Communications and Development team and work collaboratively with stakeholders across Diabetes Victoria.

Key Responsibilities:

• Coordinate the planning, administration, logistics, delivery and post-event review of in-person, online and hybrid events across metropolitan, regional and rural Victoria.
• Respond to event enquiries and maintain productive relationships with attendees, community members, venues, suppliers and other stakeholders.
• Collaborate with internal teams to ensure events are promoted effectively, reflect Diabetes Victoria’s brand and key messages, and reach the widest possible audience.
• Provide advice and practical support on webinar platforms and other event technology, while identifying opportunities to improve systems and processes.
• Maintain the Master Events Calendar, event records, and relevant policies, procedures and supporting documentation.
• Provide administrative support for events, committees and application processes, including preparing correspondence and formatting promotional materials.
• Collect and analyse participant feedback and event data, prepare evaluation and activity reports, and recommend improvements for future programs and events.

ABOUT YOU

You are a capable and collaborative events professional who can manage competing priorities while maintaining excellent attention to detail. You are comfortable coordinating both face-to-face and digital events and enjoy finding practical solutions when plans or technology change.

• Experience planning, coordinating logistics, delivering and reviewing online, face-to-face and hybrid events.
• Confidence using webinar platforms and event technology, along with intermediate Microsoft Office and database-management skills.
• Strong organisational, time-management and administrative skills, with excellent attention to detail.
• The ability to manage competing deadlines, solve problems and use initiative in a fast-paced environment.
• Strong written, verbal and presentation skills, with experience managing relationships with stakeholders and suppliers.
• Experience in program evaluation and continuous improvement, together with an understanding of culturally diverse communities and health promotion.
• Excellent interpersonal skills, with the ability to connect and communicate effectively with people from diverse backgrounds, roles and experiences.

The successful candidate will be required to complete a current Victorian Police Check and Working with Children Check, hold a valid driver’s licence, and be able to travel throughout Victoria, with the occasional overnight stay.

WHAT WE OFFER

• Salary Packaging: Access up to $15,900 tax-free each FBT year (+ $2,650 meals/entertainment).
• Hybrid work model: Balanced working-from-home and office-based arrangements.
• Inclusive, mission-driven culture: Work alongside passionate individuals and health promotion leaders.
• Professional growth: Access to online learning modules and clinical development opportunities.
• Wellbeing benefits: Discounted gym membership for you and your family, mental health wellbeing day, EAP access, and more.
• Impact: Be part of building and expanding an innovative, technology-focused diabetes service that improves lives across Victoria.

OUR COMMITMENT

Diabetes Victoria recognises that people affected by diabetes come from every community and walk of life.

We are committed to fostering a respectful, welcoming and inclusive environment for the people we support, our employees, volunteers and partners. We strive to ensure our services, workplaces and communications are accessible, equitable and culturally safe, and we are committed to continuous learning and improvement in inclusion and belonging. If you need adjustments to participate in the recruitment process, please let us know.