Event Manager

Epworth; City of Melbourne; On-site; AUD 54,000 - 66,000; Full time

Benefits offered by this job

Salary packaging up to $15,900

Educational scholarship program

Additional 4 weeks of leave

Health service discounts

Relocation assistance

Job summary

Epworth HealthCare in Melbourne seeks an experienced Events Coordinator to plan, deliver and manage donor facing and branded events for Epworth Medical Foundation. You will report to the Group Manager Events and coordinate across internal teams.

The role requires high organisation, multi-project handling, and ability to manage major events up to 600 attendees. Tertiary qualification in business/administration or event coordination is preferred.

Qualifications

• Tertiary qualification in a relatable field (eg. Business, Administration or Event Coordination).
• Proven ability to manage multiple events and deadlines.
• Strong vendor and stakeholder management skills.

Responsibilities

• Create detailed event plans and schedules.
• Plan and organise events, sourcing vendors and negotiating terms.
• Coordinate operations from development through bump-in and post-event review.
• Manage event budgets and promotional activities.
• Supervise event staff and contractors to ensure on-brand delivery.
• Handle invoicing, contracts and liaison with Brand Managers.

Skills

Event planning

Vendor management

Budget management

Project coordination

Stakeholder management

Communication

Education

Business/Administration

Job description

Company Description

Epworth HealthCare is Victoria’s largest not-for-profit private hospital group, renowned for excellence in diagnosis, treatment, care and rehabilitation. Epworth is an innovator in Australia’s health system, embracing the latest in evidence-based medicine to pioneer treatments and services for our patients.

Epworth HealthCare is Victoria’s largest not-for-profit private hospital group, renowned for excellence in diagnosis, treatment, care and rehabilitation. Epworth is an innovator in Australia’s health system, embracing the latest in evidence-based medicine to pioneer treatments and services for our patients.

At Epworth, we are united in our commitment to fostering a diverse and inclusive workplace—one that is culturally safe and respectful of the enduring cultural and spiritual connections of our people.

We value all differences, ensure equitable practices, and empower individuals to lead and learn inclusively in their everyday interactions. Our goal is to create an environment where everyone feels a genuine sense of belonging.

Our values and purpose define Epworth's approach and delivery. We pride ourselves on communicating and delivering them in a real and meaningful way. Every Patient Matters.

Job Description

In this full-time role, based in Richmond, you will be responsible for planning, delivering and managing a range of Epworth Medical Foundation’s donor facing and funded events and selected internal and external branded events and activities for Epworth HealthCare. You will be part of the Epworth Medical Foundation team and report to Group Manager Events.

You will make an impact by-

• Create detailed plans for all events
• Plan and organise events with key tasks including (but not limited to)
• Source and negotiate with vendors and suppliers
• Manage the hiring of key event contractors (production agencies, venues, security etc.)
• Coordinate all operations from event development, through to bump-in, event delivery, bump-out and post event review
• Ensure adherence to event budgets
• Lead promotional activities for the event
• Supervise event staff (event coordinators, caterers etc.)
• Administrative tasks including contract review and invoicing, related to event planning
• Liaise with site-based Brand Managers and divisional management to promote events where required
• Ensure events are completed on-brand and smoothly
• Analyse event success and prepare associated reporting
• Assist in the administration of all events including invitation lists, RSVP’s and fundraising activities such as raffles
• Manage meeting room bookings and venue selection for internal stakeholders as required
• Analyse event success and prepare associated reporting

To be successful in this role…

You will have:

• Highly organised with excellent diligence and the ability to manage multiple projects at the same time
• Proven experience managing significant special events of up to 600 people
• Tertiary qualification in relatable field (eg. Business, Administration or Event Coordination)
• Ability to effectively manage relationships with key corporate donors
• Excellent project coordination skills
• Sound computer literacy and a sound understanding of word, excel and email etiquette
• Excellent attention to detail on all areas of communication
• Excellent interpersonal skills
• Works independently and in self motivated
• Exceptional ability to communicate with people from a diverse range of backgrounds
• Ability to work in a busy team environment
• Ability to manage and deliver to deadlines
• Openness to learning and adjusting views to meet individual needs

Position Description Inherent Requirement

We will review applications as we receive them.

Additional Information

Why Join Epworth?

It’s the sense of belonging and being part of an organisation and a team that works to make sure that every patient matters. In addition to this, you will have access to:

• Salary package up to $15,900 pre-tax annually, leading to greater take home pay
• The largest educational scholarship program of its kind in Australia
• Ability to purchase up to four additional weeks of leave
• Reduced cost of health services for you and your family at Epworth
• Relocation assistance is available for approved candidates

We welcome applicants from all backgrounds. This includes First Nations peoples, people with disability, mature-age and young job seekers, members of the LGBTIQA+ community, and individuals from all cultural backgrounds. We are committed to providing an equitable, inclusive, and barrier‑free recruitment experience for everyone.

If you need support during the application process or would like to discuss reasonable adjustments, we encourage you to let us know what you need to participate fully and confidently. We understand that sharing your needs can feel daunting, so please know that any information you provide will be treated with the utmost confidentiality and respect.

For more information about the role, refer to the attached position description or contact [e-mail] or call [phone].

It is a condition of employment with Epworth HealthCare, subject to reasonable exemptions, that you have had an annual Influenza vaccination, where this is required under Epworth policy.

As a child safe organisation, all successful applicants are required to satisfactorily clear a National Police Check (conducted by Epworth) and may be required to hold a valid employee Working with Children Check (provided by you).

At Epworth, we believe inclusion and diversity are essential to our culture and values. We focus on fairness and opportunity for all – across race, ability, ethnicity, gender, age, sexuality, cultures and beliefs – that reflect the communities we work in. At Epworth, we care.