Event Coordinator

Roads Australia; Sydney; On-site; AUD 65,000 - 90,000; Part time

Job summary

Transport Australia delivers a high-quality national events program connecting leaders across Australia's transport sector. This is a hands-on role in planning and delivering face-to-face and hybrid events for members, partners and industry stakeholders in Sydney.

You will coordinate speakers, venues, campaigns and onsite delivery, supporting the full event lifecycle. The 12-month contract requires strong organisation, proactive communication and ability to work with senior stakeholders, with

Qualifications

• 3+ years' experience in event coordination.
• Excellent organisation and attention to detail.
• Strong written and verbal communication skills.
• Confidence dealing with stakeholders at all levels.
• A proactive, positive and solutions-focused approach.
• Experience with CRM, event, marketing or project management platforms.
• The ability to work autonomously while being a collaborative team player.
• Flexibility to travel interstate and work occasional evenings for events.
• Experience with Salesforce, Marketing Cloud/Pardot, Humanitix, Asana or Canva would be an advantage.

Responsibilities

• Coordinate end-to-end delivery of a portfolio of events
• Manage event logistics, timelines, suppliers, speakers, sponsors and venues
• Develop event marketing materials, EDMs, social content and promotional campaigns
• Monitor attendance, ticket sales, budgets and event performance
• Prepare event plans, running sheets, briefs, risk assessments and other event documentation
• Build strong relationships with members, sponsors, attendees and industry stakeholders
• Work closely with our Membership and broader teams to continuously improve the event experience

Skills

Event coordination

Organization

Stakeholder management

Communication

CRM platforms

Autonomy

Tools

Salesforce

Marketing Cloud

Pardot

Humanitix

Asana

Canva

Job description

Transport Australia is looking for an organised, proactive and relationship-focused Event Coordinator to join our team on a 12-month contract. Working closely with our Events Manager and broader team, you'll help deliver engaging face-to-face and hybrid events for our members, partners and industry stakeholders. From coordinating speakers and venues to marketing campaigns and onsite delivery, this is a hands-on role where you'll be involved across the full event lifecycle.

Key responsibilities

• Coordinate end-to-end delivery of a portfolio of events
• Manage event logistics, timelines, suppliers, speakers, sponsors and venues
• Develop event marketing materials, EDMs, social content and promotional campaigns
• Monitor attendance, ticket sales, budgets and event performance
• Prepare event plans, running sheets, briefs, risk assessments and other event documentation
• Build strong relationships with members, sponsors, attendees and industry stakeholders
• Work closely with our Membership and broader teams to continuously improve the event experience

About you

• At least 3 years' experience in event coordination
• Excellent organisation and attention to detail
• Strong written and verbal communication skills
• Confidence dealing with stakeholders at all levels
• A proactive, positive and solutions-focused approach
• Experience with CRM, event, marketing or project management platforms
• The ability to work autonomously while being a collaborative team player
• Flexibility to travel interstate and work occasional evenings for events
• Experience with Salesforce, Marketing Cloud/Pardot, Humanitix, Asana or Canva would be an advantage

About us

Transport Australia delivers a high-quality national events program connecting leaders across Australia's transport sector. This is a great opportunity for an event professional who wants variety, responsibility and exposure to senior stakeholders across Australia's transport sector. You'll join a small, collaborative national team and play a hands-on role in delivering events that create value for our members and bring the industry together.