Events Coordinator

Adecco (Portugal); Canberra; On-site; AUD 55,000 - 75,000; Full time

Job summary

ADF Careers is seeking an enthusiastic Events Coordinator to support the Australian Defence Force recruitment engagement. You will assist with planning and coordinating a range of events, delivering plans and roadmaps to maximise national exposure.

Reporting to the Events Team Leader, you will manage event logistics, communications, registrations, and post-event reporting, while maintaining strong stakeholder relationships and a focus on candidate experience.

Qualifications

• Minimum 3-5 years event experience within the events field.
• Excellent organisational skills and attention to detail.
• Exceptional relationship building capability.
• Ability to prioritise and manage multiple activities.
• Customer-centric and energetic approach to work.

Responsibilities

• Assist with planning and coordination of events and engagement per strategy.
• Plan, coordinate, administer and deliver events including roadmaps.
• Communicate event requirements including travel and service providers.
• Handle high-volume administrative processes for event delivery.
• Occasional onsite attendance to oversee event delivery and setup.

Skills

Event coordination

Stakeholder management

Microsoft Office

Tools

Microsoft Office Suite

Job description

We are looking for an enthusiastic and motivated Events Coordinator to join our Events team. The role will involve the coordination of a variety of events to highlight the rewarding and abundant roles within the Australian Defence Force.

Details about the Client

ADF Careers is the largest workforce outsourcing solution in the southern hemisphere with over 80,000 applications received on average each year.

ADF Careers is on a mission to recruit the right people, in the right numbers, at the right time to support the Australian Defence Force to build, sustain and maximise Defence capability.

Our people are our greatest asset. We recognise and respect our people's need to work in ways that support their careers, families, and lifestyle. That's why we offer flexible working arrangements, learning pathways, additional leave entitlements and extensive corporate discounts across a variety of product and services. We want our people to be financially rewarded; to feel good and to go beyond what they thought possible at work.

Be you, and we'll be better together.

To find out more about our great employee benefits and what it's like to be part of the team.

What you'll be doing

Reporting to the Events Team Leader, you will be responsible for assisting with planning and coordination of events and engagement as detailed in DFR's National Events and Engagement Strategy, that maximise exposure in support of national recruiting targets.

As the Events Coordinator, you will plan, coordinate, administer and deliver events according to the events brief, including the development and creation of events plan and roadmaps.

You will:

• Understand the Recruiting Operations and wider DFR's recruiting targets and needs and respond to these appropriately through the delivery of exceptional events and engagement, producing a return on investment for DFR.
• Take direction and guidance from the Events Team Leader, reporting to the Events Team Leader on all activities, including a post-event report, as and when required.
• Confirm and clearly communicate event operational requirements, including travel, service providers, engagement with ADF etc.
• Lead the high-volume administrative processes required to support event delivery, ensuring all event documentation, stakeholder communications, registrations, logistics, reporting and operational requirements are completed accurately and on time.
• While most event management is coordinated remotely, occasional onsite attendance may be required to oversee event delivery, support staff, resolve issues, and coordinate event operations, set-up and bump out.
• Complete financial reporting as required by the business and contribute to the ongoing achievement of team budgets.
• Create and maintain a positive relationship with all stakeholders and colleagues, ensuring an exceptional level of service to the Commonwealth of Australia to ensure a collaborative approach to achievement for DFR.
• Ensure exceptional candidate and community experience through all interactions across all aspects of the candidate experience journey -including prior stages to application.

About you

To be successful in this role, you will have previous experience working within Events teams and with stakeholders to bring together successful events with outstanding impact.

Your background will demonstrate:

• Minimum 3 - 5 years event experience within the events field
• Excellent organisational skills and attention to detail
• Exceptional relationship building capability
• Ability to prioritise and effectively manage multiple activities
• Customer centric and energetic approach to your work
• Proficient in using computers and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Must be an Australian citizen and have the ability to maintain an Australian AGSVA security clearance. Applications are open to all qualified Australian citizens regardless of background, identity, experiences and beliefs.