Enlistment Coordinator - Flexible, Remote Candidate Support

Soldier On; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work hours

Development opportunities

Job summary

ADF Careers is seeking an Enlistment Coordinator to support candidates through the final stages of the Australian Defence Force recruitment journey. You will coordinate milestones, provide excellent customer service and ensure a smooth enlistment experience working with candidates, colleagues and military stakeholders.

As part of a national, remotely located team, you will engage with Commonwealth of Australia stakeholders, maintain clear records and adapt your communication style to candidate

Qualifications

• Meticulous enlistment documentation review and compliance.
• Strong written and verbal communication with stakeholders.
• Ability to coordinate multiple tasks, schedules and timelines.
• Tertiary qualification in Business, HR or equivalent.

Responsibilities

• Manage enlistment documentation and processes end-to-end.
• Provide timely updates and guidance to candidates.
• Coordinate milestones and enlistment/appointment ceremonies.
• Engage with military stakeholders and recruitment teams.
• Maintain accurate records in the recruitment system.
• Support timeframes and target achievement.

Skills

Coordination

Communication

Customer service

Stakeholder engagement

Education

Tertiary qualification in Business or HR

Job description

Join a supportive team where your coordination, communication and customer service skills help shape Australia’s future workforce.

• Support Australians on their journey into the ADF
• Build a rewarding career in a purpose-driven organisation
• Flexible work, great benefits and genuine development opportunities

Join a collaborative national team responsible for supporting candidates through the final stages of their ADF recruitment journey. Combining customer service, administration and stakeholder engagement, you’ll help deliver a smooth and positive candidate experience.

Details about the Client

ADF Careers is the largest workforce outsourcing solution in the southern hemisphere with over 80,000 applications received on average each year.
ADF Careers is on a mission to recruit the right people, in the right numbers, at the right time to support the Australian Defence Force to build, sustain and maximise Defence capability.

Our people are our greatest asset. We recognise and respect our people’s need to work in ways that support their careers, families, and lifestyle. That’s why we offer flexible working arrangements, learning pathways, additional leave entitlements and extensive corporate discounts across a variety of product and services. We want our people to be financially rewarded; to feel good and to go beyond what they thought possible at work.

Be you, and we’ll be better together.

To find out more about our great employee benefits and what it’s like to be part of the team, reach out to our friendly talent acquisition team.

Job Description

As an Enlistment Coordinator, you’ll play a key role in supporting candidates through the final stages of their ADF recruitment journey. Working closely with candidates, colleagues and key military stakeholders, you’ll coordinate important milestones, provide exceptional customer service and ensure a seamless experien ce through to enlistment.

You will:

• Manage candidates through the application process, ensuring timely communication, proper documentation, and coordination of enlistment/appointment ceremonies according to service and training requirements.
• Engage proactively with candidates, providing regular updates on their application journey and maintaining detailed records within the recruitment management system.
• Provide realistic timeframes for role opportunities based on candidates’ job preferences, and present suitable open roles to minimize wait times and maximize target achievement.
• Drive candidates to enlistment efficiently, contributing to the goal of 100% achievement within 100 days.
• Coordinate all administrative requirements related to candidate’s application, ensuring all necessary documents are received and returned for a successful enlistment/appointment.
• Collaborate with ADF stakeholders to manage administrative requirements, such as signing Letters of Offer, to facilitate successful enlistments.
• Maintain exceptional written and verbal communication, adapting style to suit each candidate’s needs and ensuring clarity and meaningful interactions.
• Manage workload effectively, responding to competing priorities and achieving targets with accuracy and attention to detail.
• Improve processes proactively and implement solutions to enhance overall achievement and effectiveness of the application process.
• Work collaboratively with internal and external stakeholders, maintaining positive relationships and ensuring exceptional service to the client (Commonwealth of Australia) while contributing to a national, remotely located team’s “one team” mindset.

Candidate’s Profile

If you have worked in a similar position or just looking for your next opportunity that will make an impact, we want to speak with you.

Your background will demonstrate:

• Ability to meticulously manage and review enlistment documentation and processes, ensuring accuracy, compliance with regulations, and completeness to facilitate a smooth enlistment experience.
• Strong verbal and written communication skills to effectively interact with candidates, recruitment teams, and other stakeholders, providing clear guidance, updates, and support throughout the enlistment process.
• Proficiency in coordinating multiple tasks, schedules, and timelines, ensuring that all aspects of the enlistment process are executed efficiently and within set deadlines.
• Tertiary qualification in Business, Human Resources or similar discipline, or equivalent demonstrated experience.

To apply for this position, you must be an Australian citizen and have the ability to maintain an Australian AGSVA security clearance.

How to apply

Please click on the link below to apply:

If eligible, please submit your resume; applications are open to all qualified Australian citizens regardless of their background, identity, experiences and beliefs.

If you need assistance during our recruitment process, please email Bryley Ellis at [e-mail] for a confidential conversation.

To apply for this position, please submit your application online through our designated platform. The deadline for applications is 11:30 PM (AEST) on Wednesday 16th September. It’s important to note that applications will be reviewed and processed as they are received.

Close Date: 16/09/2026

Advise Soldier On that you have applied for this position