Events Administration Assistant

Liberty Events; City of Melbourne; On-site; AUD 50,000 - 65,000; Full time

Job summary

Liberty Events in Melbourne is seeking a passionate, reliable administrative support professional to assist two Directors and manage a range of conferences and events. You will ensure accuracy, attention to detail, and proactive task execution in a fast-paced environment.

This role involves coordinating registrations via EventsAir and Cvent, handling travel and accommodation, preparing reports and proposals, and liaising with sponsors.

Qualifications

• Proven admin experience within an Event Management company.
• Qualifications in event management, hospitality or business.
• Strong Microsoft Office proficiency and written/verbal communication.

Responsibilities

• Manage registration using EventsAir and Cvent.
• Maintain delegate data and update records.
• Arrange flights, transfers and accommodation for attendees.
• Prepare reports, cost summaries and venue proposals.
• Coordinate with sponsors and capture post-event feedback.
• Produce client-ready PowerPoint documents.

Skills

Administrative support

Time management

Communication skills

Education

Event management / Hospitality / Business

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Teams

Job description

Liberty Events is seeking a passionate, reliable and dynamic individual to support the business with a range of administrative tasks. You will work directly with the company's two Directors and be heavily involved in the administrative tasks required to support the management of a range of conferences and events. You will be expected to maintain exceptional standards of accuracy and attention to detail and take personal responsibility in ensuring your work is executed at the highest standard. You may be asked to join meetings with clients where required and represent Liberty Events in a professional manner. Where additional on-site support is needed, there may be some occasional evening and weekend onsite work, which will be provided with advance notice.

Key responsibilities

• Managing operational and administrative functions to ensure each event is a success
• Registration site management using conference management systems EventsAir and Cvent
• Keeping delegate registration information up to date and making amendments where required
• Booking of flights, transfers and accommodation for attendees
• Working on spreadsheets to produce reports, cross check against other data, and summarise costs
• Researching venues, suppliers and sourcing quotes in relation to a specific event
• Creation of PowerPoint proposals and venue documents for clients
• Collating speaker information and uploading to registration websites
• Supporting with sponsorship requirements and liaising with sponsors
• Post review of events and creating required reports and feedback

About you

A genuine passion for providing exceptional administrative support and contributing to a successful events team

Confident and experienced in Microsoft Suite (Outlook, Word, Excel, PowerPoint, Teams)

Previous admin experience within an Event Management company

Qualifications in event management, hospitality, business or similar

Enthusiastic, self-motivated and able to manage their own time efficiently

Highly methodical, accurate and detailed

Exceptionally organised with excellent written and verbal communication skills

Able to prioritise and balance several tasks and work on multiple projects at the one time

Able to adapt and creatively solve problems

A quick learner keen to develop themselves further in this role

About us

Liberty Events is a boutique event management company with over 20 years of experience delivering events for long standing corporate clients. We are highly regarded within the industry for our exceptional customer service, meticulous attention to detail, and personalised approach. We are committed to exceeding client expectations at every stage of the event journey. We work with clients across a range of industries, with a core focus on corporate conferences. Our portfolio includes intimate meetings for as few as 25 attendees, multi day conferences for up to 400 delegates, team dinners and team building experiences, gala awards events, and speaker roadshows.

Applications are only open to those with full working rights in Australia