Event Operations Administrator

Surf Life Saving Australia; Sydney; Híbrido; AUD 70.000 - 95.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid working model

Flexible work arrangements

Fitness Passport access

Salary packaging

Career development opportunities

Supportive work environment

Descripción de la vacante

Surf Life Saving Australia (SLSA) is seeking an experienced Event Administrator to plan, coordinate and deliver major national events from the Sydney base. You will provide essential administrative and operational support to the National Sport Team, ensuring events run safely, on time and within approved budgets.

The role requires strong organisational and communication skills, experience in event operations and the ability to manage multiple priorities with volunteers and contractors.

Formación

• Experience supporting planning and delivery of sporting or large-scale events.
• Ability to manage multiple tasks, deadlines and stakeholder needs.
• Experience in volunteer, sporting or not-for-profit environments is desirable.

Responsabilidades

• Plan, coordinate and deliver major national events for Surf Life Saving Australia.
• Provide administrative and operational support to the Event Team within approved budgets.
• Coordinate event planning documents, schedules, contractors and volunteers.
• Administer entries, results and participant information systems.
• Prepare communications and distribute operational updates to stakeholders.
• Monitor budgets, WHS compliance and post-event reviews; travel to events as required.

Conocimientos

Organisational skills

Stakeholder management

Event coordination

Communication skills

Educación

Event Management qualification or degree

Event administration training

Senior First Aid desirable

Herramientas

MS Office Suite

Descripción del empleo

Surf Life Saving Australia – Sydney CBD NSW

Surf Life Saving Australia (SLSA) is Australia's leading authority in coastal water safety, drowning prevention, and rescue operations. With more than 198,000 members from all backgrounds and demographics across 315 affiliated Surf Life Saving Clubs (SLSCs), we represent the largest volunteer movement of its kind in Australia.

Since its establishment in 1907, Surf Life Saving has saved over 700,000 lives. In the 2023/24 season, our active members were involved in 8,857 rescues, provided 49,331 first aid treatments, and carried out nearly 2.5 million preventative actions, contributing over 1.46 million volunteer patrol hours. Our volunteers are the backbone of this remarkable effort, and through their dedication, we continue to lead the charge in coastal safety across Australia.

Our mission remains clear – to turn the tide on coastal drownings. Through innovative approaches, strategic partnerships, and continuous education, we are committed to reducing drowning fatalities and keeping our beaches safe for all.

Our vision is simple – zero preventable deaths in Australian waters. And with the support of corporate sponsors, government grants, and public donations, we ensure that we can continue delivering vital services and initiatives for beachgoers nationwide.

By joining SLSA, you’ll be a part of something greater. You’ll contribute to saving lives, fostering community connections, and creating lasting impact on Australia’s coastal culture. We are not just a movement; we are a force for good. Be a part of something that matters.

Join Surf Life Saving Australia

Surf Life Saving Australia (SLSA) is Australia's leading authority in coastal water safety, drowning prevention, and rescue operations. With more than 198,000 members from all backgrounds and demographics across 315 affiliated Surf Life Saving Clubs (SLSCs), we represent the largest volunteer movement of its kind in Australia.

Since its establishment in 1907, Surf Life Saving has saved over 700,000 lives. In the 2023/24 season, our active members were involved in 8,857 rescues, provided 49,331 first aid treatments, and carried out nearly 2.5 million preventative actions, contributing over 1.46 million volunteer patrol hours. Our volunteers are the backbone of this remarkable effort, and through their dedication, we continue to lead the charge in coastal safety across Australia.

Our mission remains clear – to turn the tide on coastal drownings. Through innovative approaches, strategic partnerships, and continuous education, we are committed to reducing drowning fatalities and keeping our beaches safe for all.

Our vision is simple – zero preventable deaths in Australian waters. And with the support of corporate sponsors, government grants, and public donations, we ensure that we can continue delivering vital services and initiatives for beachgoers nationwide.

By joining SLSA, you’ll be a part of something greater. You’ll contribute to saving lives, fostering community connections, and creating lasting impact on Australia’s coastal culture. We are not just a movement; we are a force for good. Be a part of something that matters.

Responsibilities

Working as part of the National Sport Team, you will play a key role in the planning, coordination and delivery of Surf Life Saving Australia's major national events. You will provide high-quality administrative and operational support to the Event Team, ensuring events are delivered safely, professionally and within approved budgets. Key responsibilities include:

• Coordinating event planning documentation including event management plans, procedures, project schedules and operational timelines.
• Assisting with event site planning and the coordination of event infrastructure, contractors and suppliers.
• Developing and managing bump-in and bump-out schedules to support efficient event delivery.
• Administering event entries, results and participant information systems.
• Preparing and distributing event circulars, bulletins and operational communications to stakeholders.
• Coordinating volunteers, officials, contractors and suppliers to support successful event outcomes
• Managing contractor quotations, tenders and compliance documentation in accordance with SLSA requirements
• Building strong working relationships with surf clubs, government authorities, contractors, suppliers and internal teams.
• Supporting event reporting, budget monitoring, WHS compliance and post-event reviews.
• Attending and supporting national sporting events across Australia as required.

Selection Criteria Questions

Please address the following questions as part of your application:

• Event Administration Experience Describe your experience supporting the planning and delivery of events. Include examples of how you have coordinated multiple tasks, stakeholders and deadlines to ensure successful event outcomes.
• Stakeholder Coordination and Communication Provide an example of a time you worked with a diverse range of stakeholders such as volunteers, suppliers, contractors, government authorities or internal teams. How did you manage communication and ensure everyone remained aligned
• Organisation and Attention to Detail This role involves managing event documentation, schedules, compliance requirements and operational logistics. Please provide an example that demonstrates your ability to maintain accuracy, prioritise competing demands and deliver high-quality work under pressure.

Who You Are

Our ideal candidate will have:

1) Qualifications:

• Certificate, Diploma or Degree in Event Management, Sports Management or a related discipline, or equivalent demonstrated experience.
• Event administration qualifications or training highly regarded.
• Senior First Aid qualification desirable.

2) Knowledge and Experience:

• Experience supporting the planning and delivery of sporting, community or large-scale events.
• Experience working within a volunteer, sporting or not-for-profit environment is highly desirable.
• Understanding of event operations, contractor management and event logistics.
• Knowledge of Surf Life Saving events and operations is advantageous.

3) Skills and Attributes:

• Exceptional organisational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• High attention to detail and commitment to producing quality work.
• Strong stakeholder engagement and relationship management skills.
• Sound problem-solving, analytical and decision-making capability.
• Proficiency in Microsoft Office Suite including Word, Excel, Outlook and PowerPoint.
• Ability to work collaboratively in a team environment and support volunteers and officials.
• A proactive approach and willingness to travel and attend national events when required.

SLSA Benefits and Culture

SLSA is committed to ensuring all employees have a healthy work-life balance within their role. We offer a range of benefits designed to support flexibility, wellbeing and career growth:

• Hybrid working model with opportunities to work from home and from our Surf Life Saving Australia offices.
• Flexible work arrangements and a healthy work-life balance.
• Access to Fitness Passport (subject to eligibility) to support your physical and mental wellbeing.
• A supportive and inclusive work environment where your contributions are valued.
• Competitive salary and opportunities for career development and advancement.
• Chance to make a meaningful impact.
• As Surf Life Saving is a not-for-profit organisation, you will have access to salary packaging.

Eligibility

• Please note that only applicants with the eligibility to work in Australia will be considered for this role. To be successful, you must hold Australian Working Rights or Australian Citizenship.
• Surf Life Saving is an equal opportunity employer, dedicated to creating a fair and inclusive workplace. SLSA values diversity and encourages all qualified individuals to apply for any of our recruitment opportunities.
• SLSA ensures a commitment to safeguarding children and young people.
• All candidates will be required to undertake a working with children check before commencing work with SLSA.
• SLSA provides workplace adjustments for people with a disability.
• SLSA reserve the right not to proceed with any appointment.
• SLSA reserves the right to interview candidates or fill the position prior to the closing date if a suitable applicant is found.