Event Coordinator

Turnkey Event Solutions Pty Ltd; Melbourne; Ibrido; AUD 39.000 - 55.000; Part-time

Vantaggi offerti da questo lavoro

Hybrid working (2 days office, 1 day W

WFH option

Descrizione del lavoro

Turnkey Event Solutions Pty Ltd in Bayswater, VIC, is seeking a part-time B2B Event Coordinator to support a national industry association's premier manufacturing exhibition. The role involves coordinating project tasks, administration, and logistics, with a focus on accuracy and timely delivery.

You will work closely with the Exhibition Manager, exhibitors, and partners to manage budgets, timelines, and on-site delivery, with a hybrid working arrangement (2 days in the office, 1 day at home).

Competenze

• Demonstrated experience in event coordination or project management.
• Strong organisational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office; experience with event management software preferred.
• Knowledge of current trends in events practices.

Mansioni

• Coordinate exhibition planning, logistics and timelines within budget.
• Support exhibitors and contractors to ensure service delivery.
• Assist with supplier contracts and approvals.
• Deliver projects and sub-events; manage setup, safety planning and reporting.

Conoscenze

Event coordination

Project management

Budgeting

Stakeholder liaison

Microsoft Office

Strumenti

Event Management Software

Descrizione del lavoro

Turnkey Event Solutions Pty Ltd – Bayswater VIC

B2B Event Coordinator (P/T), National Industry Association

About The Company

Our client is the peak manufacturing industry association in Australia, representing the interests of manufacturing technology suppliers and users within the precision engineering and advanced manufacturing sector.

One of the association's flagship activities is the staging of Australia’s premier manufacturing solutions industry exhibition. Rotating between Sydney and Melbourne, the exhibition hosts 350+ exhibitors and attracts 15,000+ trade visitors.

About The Role

The association is seeking a motivated part-time (3 days per week) Event Coordinator to contribute their strong administration skills to their well-respected, world-class manufacturing solutions exhibition. The Event Coordinator will support the Exhibition Manager by coordinating and performing a range of project-based and administrative tasks that are organised, timely and accurate enabling the association to operate efficiently and productively.

The Event Coordinator will work closely with colleagues, members, exhibitors and corporate partners to ensure that all aspects of the exhibition and events are delivered flawlessly. Responsibilities include working to planned budgets, timelines, and logistics, as well as coordinating with the wider association team to maximise the value of the exhibition and associated events.

Areas of Responsibility

Exhibition Planning and Preparation

Contributing to agreed exhibition goals and objectives including assisting with event planning, process improvements and managing specific projects as requested.

Identifying opportunities for improvement in event delivery and user experience of allocated tasks and projects year on year.

Coordinating the exhibition and sub-events with planning, logistics and event deliverables all within agreed timelines, budget, and quality standards including collaborating with the wider association team as required.

Contributing creative ideas to enhance event content and attendee experience.

Contractor Liaison and Customer Support

Support exhibitors in meeting their obligations.

Coordinate with vendors, suppliers, and contractors to ensure services are delivered efficiently and meet agreed standards.

Support the negotiation of supplier contracts and the implementation of supplier needs.

Exhibition Coordination and Delivery

Support in the coordination and delivery of the exhibition and sub-events by supporting all stakeholders and participants as required.

Coordinate and deliver successfully all allocated projects.

Support in all facets of the exhibition and sub event logistics, setup, safety planning, final preparations and reporting.

Qualifications and Experience

Demonstrated experience in event coordination or project management.

Strong organisational and multitasking skills with attention to detail.

Excellent verbal and written communication skills.

Ability to work well under pressure and meet deadlines.

Proficiency in Microsoft Office Suite. Experience with event management software (preferred).

Knowledge of current trends in events practices.

Key Attributes

Proven experience in event or exhibition coordination.

Strong organisational and project management skills.

Excellent communication and interpersonal abilities including strong customer support and meeting customer expectations.

Ability to work collaboratively across teams.

Attention to detail and ability to manage multiple priorities.

Problem-solving aptitude and creative thinking skills.

The Benefits

Good salary commensurate with experience.

Opportunity to be part of a friendly, close-knit, high performing team.

A flexible, supportive and vibrant culture.

Hybrid working (2 days office, 1 day WFH).