Event Coordinator

Aaron Sansoni Group International; City of Port Phillip; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Subsidised gym membership.

Dedicated training to help you grow.

Quarterly experience day for team and慈

Job summary

Aaron Sansoni Group International is seeking an experienced Event Coordinator to deliver the company’s events portfolio, both live and virtual. You will work with the Experience Team and Events Manager to plan and execute end-to-end projects with a hands-on, proactive approach.

Your background includes 2+ years as an Event Coordinator, strong project management and organisational skills, and experience with meetings technology such as Cvent.

Qualifications

• 2+ years of experience as Event Coordinator or similar role with a portfolio of successful events.
• Demonstrated exceptional project management, organisation and planning skills in a fast-paced environment.
• Proven delivery of high-quality productions and events.
• Self-directed, proactive and hands-on attitude.
• Meetings and Events technology expertise including Cvent and event platforms.

Responsibilities

• Support the Events Manager to manage a portfolio of events across life cycle stages (planning, invitations, venue, program, onsite, post-event reconciliation).
• Coordinate with vendors, venues and suppliers; nurture relationships.
• Deliver events on time and within budget; ensure brand-aligned collateral.
• Assist with pre-event logistics, site setup, and post-event reporting.
• Maintain CRM data and inventory for events.

Skills

Event coordination

Project management

Organisation & planning

Vendor coordination

Team collaboration

Tools

Cvent

Job description

REPORTS TO: Head of Events

RESPONSIBLE FOR: Experience & Event Management

About Aaron Sansoni Group International

Aaron Sansoni Group International is a global leader in business education, events, and mentorship, dedicated to empowering entrepreneurs and professionals to build and scale thriving businesses.

Founded by Aaron Sansoni, best-selling author, investor, and globally renowned business mentor, the company is driven by a vision to create “Empires” of businesses through strategic education, cutting-edge marketing, and world-class mentorship. Aaron’s expertise and influence have made him one of the most in-demand speakers and advisors on the global stage, helping countless individuals unlock their full potential.

As we expand our team to fuel this growth, we’re seeking dynamic, driven individuals who are ready to help take our vision to new heights. Join us in shaping the future of entrepreneurship and business excellence.

Role Overview

The Event Coordinator is responsible for delivering ASG’s event schedule and leading the end-to-end project management and execution of exceptionally high quality internal and external events; live and virtual.

As a key member of the Experience Team, working with the Event Manager, you are responsible for delivering ASG’s events programme, planning and managing our events. You will bring your extensive experience of events management and delivery, a creative flair to revolutionise our approach as well as a hands on, can-do approach.

Keeping a cool head, you’ll confidently make effective decisions under pressure. You will be a friendly, approachable, and enthusiastic team member in nature, with excellent interpersonal skills to liaise with clients, vendors, talent, stakeholders, and team members at all levels.

Event Coordinator - Key Responsibilities

Event Management Excellence

• Supporting the Events Manager to manage a portfolio of events; planning and delivering of all aspects of the event life cycle including project management, all event operations (preparing venue, invitations, food, drinks etc.), program implementation, onsite management, and post event reconciliation.


• Operate with a passion for events and in-depth understanding of how events engagement bolsters brand, drives business strategy, supports business objectives, and aligns with the overall marketing and communications strategy of the organisation.


• Deliver assigned events on time, within budget, that meet and exceed expectations.


• Coordinate with vendors, venues, suppliers and nurture these relationships


• Manage delivery of targeted external collateral and merchandise for online and offline platforms in-house and through external agencies (including brochures, workbooks, presentation decks, photography, film, newsletters, website), working closely with the Brand & Marketing Team.


• Ensure all events messaging and collateral is in line with ASG’s brand guidelines.

Event Management Logistics

• Assist in all pre-event preparation, planning, and operations, logistics, flights, and accommodation for Tour Team


• Assists in the recruitment of volunteer crew for future events and manages volunteer crew at events


• Support Event Manager through bump in and bump out and to run events on site


• Manages team room, work, storeroom areas and team needs and amenities at Event


• Assists with supporting Lead Trainer at events


• Helps prepare post events reports – attendees, timings, expenses, post event debriefing, feedback, improvements, etc.


• Assists maintaining inventory of consumable event supplies via Zoho


• Assist on the execution & delivery of all internal, VIP, fulfilment, online, live, & partnership events


• Manages cleanliness and organisation of Storerooms, boardrooms, and meeting rooms


• Ensure all events data is held centrally on the CRM database.

Ensure events comply with legal requirements, health and safety regulations and codes of practice.

Event Coordinator – Experience & Attributes

• 2 years+ of experience as Event Coordinator or similar role with a portfolio of successful events


• Demonstrated exceptional project management, organisation and planning skills applied in a fast paced, multi-tasking environment


• Proven experience in delivery of high-quality productions and events


• Self-directed personality that is proactive, hands‑on, with a problem-solving mindset


• Meetings and Events technology expertise - experienced in meetings management systems, event registration sites, digital event platforms, and mobile apps, such as Cvent and others.


• A calm approach working well under pressure and the ability to meet tight deadlines in a fast-paced environment while managing multiple projects.


• Sense of ownership and pride in your performance and its impact on company’s success


• Willingness to work outside of normal business hours and the ability to travel

ASG Team Member Benefits

• Subsidised gym membership.


• Dedicated training to help you grow as an individual and team member.


• We facilitate an experience day every quarter for our team to take some time out of the office to play, enjoy, bond, or work with various charities to add excitement and totally different dimension to their work lives.


• 3‑month training, induction, and orientation program, everything you need to succeed in your role and the company.


• Access to all of Aaron Sansoni Group's On‑Demand Training & Programs.


• Family and friend discounts to any of our live training experiences.


• Career progression opportunities as we continue to expand, we strive to promote from within. There are multiple opportunities for growth and progression across all of Aaron Sansoni’s companies.

THE ASG WAY - ROLE

R - RELENTLESS

We do whatever it takes | We get it done | We will always get our results

O - OBILIGATION

We live in obligation | We love our students | We love our team

L - LEADERSHIP

We are self‑leaders first | We show up | We take ownership

E - EXCELLENCE

We find answers | We keep evolving | We deliver empowerment, education & experience