Event Coordinator

Everi Pty; City of Melbourne; On-site; AUD 50,000 - 75,000; Full time

Benefits offered by this job

Dedicated training

Career progression

Quarterly experience day

Job summary

Aaron Sansoni Group International in Melbourne is seeking an Event Coordinator to lead end-to-end delivery of internal and external events, live and virtual, as part of the Experience Team. You will manage planning, vendor liaison, on-site execution, and post-event reviews to ensure a high standard of quality and brand-aligned collateral.

You will collaborate with clients, vendors, talent, and stakeholders, maintaining calm under pressure and meeting tight deadlines while supporting growth of

Qualifications

• 2 years+ of experience as Event Coordinator or similar role with a portfolio of successful events.
• Demonstrated exceptional project management, organisation and planning skills in a fast-paced environment.
• Proven experience in delivery of high-quality productions and events.
• Self-directed, proactive and hands-on with problem-solving mindset.
• Meetings and Events technology expertise with systems like Cvent and similar.
• Calm approach, able to work under pressure and meet tight deadlines.
• Sense of ownership and pride in performance and impact.
• Willingness to work outside normal hours and travel.

Responsibilities

• Assist in planning and delivering all aspects of the event life cycle including project management, operations, invitations, catering, and post-event reconciliation.
• Coordinate with vendors, venues, and suppliers; nurture relationships to ensure smooth delivery.
• Manage internal and external collateral and merchandise in collaboration with Brand & Marketing teams.
• Ensure events messaging and collateral align with ASG brand guidelines.
• Support pre-event preparation, logistics, and on-site execution.
• Assist with volunteer recruitment and on-site crew management.
• Help with post-event reporting and data entry in the CRM.

Skills

Project management

Event coordination

Deliver high-quality events

Problem-solving

Calm under pressure

Willing to travel

Tools

Cvent

Job description

Job Description

The Event Coordinator is responsible for delivering ASG's event schedule and leading the end-to-end project management and execution of exceptionally high quality internal and external events; live and virtual.

As a key member of the Experience Team, working with the Event Manager, you are responsible for delivering ASG's events programme, planning and managing our events. You will bring your extensive experience of events management and delivery, a creative flair to revolutionise our approach as well as a hands on, can-do approach.

Keeping a cool head, you'll confidently make effective decisions under pressure. You will be a friendly, approachable, and enthusiastic team member in nature, with excellent interpersonal skills to liaise with clients, vendors, talent, stakeholders, and team members at all levels.

• Supporting the Events Manager to manage a portfolio of events; planning and delivering of all aspects of the event life cycle including project management, all event operations (preparing venue, invitations, food, drinks etc.), program implementation, onsite management, and post event reconciliation.
• Operate with a passion for events and in-depth understanding of how events engagement bolsters brand, drives business strategy, supports business objectives, and aligns with the overall marketing and communications strategy of the organisation.
• Deliver assigned events on time, within budget, that meet and exceed expectations.
• Coordinate with vendors, venues, suppliers and nurture these relationships
• Manage delivery of targeted external collateral and merchandise for online and offline platforms in-house and through external agencies (including brochures, workbooks, presentation decks, photography, film, newsletters, website), working closely with the Brand & Marketing Team.
• Ensure all events messaging and collateral is in line with ASG's brand guidelines.

Event Management Logistics

• Assist in all pre-event preparation, planning, and operations, logistics, flights, and accommodation for Tour Team
• Assists in the recruitment of volunteer crew for future events and manages volunteer crew at events
• Support Event Manager through bump in and bump out and to run events on site
• Manages team room, work, storeroom areas and team needs and amenities at Event
• Assists with supporting Lead Trainer at events
• Helps prepare post events reports - attendees, timings, expenses, post event debriefing, feedback, improvements, etc.
• Assists maintaining inventory of consumable event supplies via Zoho
• Assist on the execution & delivery of all internal, VIP, fulfilment, online, live, & partnership events
• Manages cleanliness and organisation of Storerooms, boardrooms, and meeting rooms
• Ensure all events data is held centrally on the CRM database.
• Ensure events comply with legal requirements, health and safety regulations and codes of practice.

About the Employer

Aaron Sansoni Group International is a global leader in business education, events, and mentorship, dedicated to empowering entrepreneurs and professionals to build and scale thriving businesses.

Founded by Aaron Sansoni, best-selling author, investor, and globally renowned business mentor, the company is driven by a vision to create "Empires" of businesses through strategic education, cutting-edge marketing, and world-class mentorship. Aaron's expertise and influence have made him one of the most in-demand speakers and advisors on the global stage, helping countless individuals unlock their full potential.

As we expand our team to fuel this growth, we're seeking dynamic, driven individuals who are ready to help take our vision to new heights. Join us in shaping the future of entrepreneurship and business excellence.

About the Candidate

• 2 years+ of experience as Event Coordinator or similar role with a portfolio of successful events
• Demonstrated exceptional project management, organisation and planning skills applied in a fast paced, multi-tasking environment
• Proven experience in delivery of high-quality productions and events
• Self-directed personality that is proactive, hands-on, with a problem-solving mindset
• Meetings and Events technology expertise - experienced in meetings management systems, event registration sites, digital event platforms, and mobile apps, such as Cvent and others.
• A calm approach working well under pressure and the ability to meet tight deadlines in a fast-paced environment while managing multiple projects.
• Sense of ownership and pride in your performance and its impact on company's success
• Willingness to work outside of normal business hours and the ability to travel

Work Environment

• Dedicated training to help you grow as an individual and team member.
• We facilitate an experience day every quarter for our team to take some time out of the office to play, enjoy, bond, or work with various charities to add excitement and totally different dimension to their work lives.
• 3-month training, induction, and orientation program, everything you need to succeed in your role and the company.
• Access to all of Aaron Sansoni Group's On-Demand Training & Programs.
• Family and friend discounts to any of our live training experiences.
• Career progression opportunities as we continue to expand, we strive to promote from within. There are multiple opportunities for growth and progression across all of Aaron Sansoni's companies.