Event Coordinator

Group Technologies; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Group Technologies is seeking an organised Event Coordinator to lead end-to-end event planning at our Pascoe Vale HQ. You will coordinate venues, catering, AV, and travel while ensuring exceptional guest experiences that reflect our brand and technology focus.

The role requires strong project management, meticulous attention to detail, and the ability to collaborate with cross-functional teams. Occasional evenings may be required to deliver premium events.

Qualifications

• Exceptional organisational skills and strong eye for detail.
• Genuine passion for hospitality and outstanding guest experiences.
• Strong project management to coordinate multiple events and priorities.
• Excellent written and verbal communication skills.
• Proactive, calm problem solver under pressure.
• Confident working within technology-focused environments.
• Creative approach to develop engaging event concepts.
• Willingness to work occasional evenings.

Responsibilities

• Coordinate a varied calendar of events for customers, consultants, venues, and end users.
• Manage all logistics from concept through post-event review.
• Prepare briefs, run sheets, schedules and timelines.
• Collaborate with internal teams, presenters and external suppliers.
• Coordinate venue bookings, catering, AV, staging and signage.
• Manage registrations, travel and guest experience.

Skills

Event coordination

Project management

Stakeholder collaboration

Budget management

Communication

Problem solving

Tech environment familiarity

Tools

Venue logistics

AV setup

Job description

The Event Coordinator is responsible for the end-to-end planning, coordination, and delivery of all internal and external events hosted by Group Technologies HQ in Pascoe Vale. This position is suited to a highly organised, detail-focused professional with a genuine passion for hospitality and creating seamless, memorable experiences. The Event Coordinator will play an important role in bringing our brands and solutions to life through engaging and professionally executed events that showcase our technical expertise and commitment to excellence.

Key responsibilities

• Coordinate and manage a varied calendar of events for customers, consultants, venues, and end users, including training sessions, information seminars and industry briefings, product demonstrations and technology showcases, networking events, creative events and collaborative workshops, technical sessions and solution deep-dives, and hospitality-focused events including client appreciation functions and product launch events
• Manage all aspects of event logistics from initial concept through to post-event review and evaluation
• Prepare detailed event briefs, run sheets, schedules, and timelines
• Work closely with internal stakeholders, marketing personnel, technical teams, presenters, and external suppliers
• Coordinate venue bookings, catering, audio-visual requirements, staging, theming, signage, and other event materials
• Manage event registrations, attendee communications, flights, accommodation, and the overall guest experience
• Maintain the showroom and ensure it is consistently presented and maintained to a high standard
• Develop an understanding of the equipment and how it is deployed for product and technology demonstrations
• Support the sales team with international travel requirements, including trade shows and manufacturer visits
• Deliver a premium hospitality experience that aligns with Group Technologies' brand, standards, and values
• Develop and manage event budgets while monitoring and tracking expenditure
• Negotiate with vendors, contractors, and suppliers to ensure effective outcomes
• Maintain accurate event documentation, risk assessments, and relevant compliance requirements
• Gather and analyse event feedback and prepare post-event reports, including recommendations for future improvement

About you

• Exceptional organisational skills with a strong eye for detail
• A genuine passion for hospitality and creating outstanding guest experiences
• Strong project management skills and the ability to coordinate multiple events and priorities simultaneously
• Excellent written and verbal communication skills
• A proactive and capable problem solver who remains calm and solutions-focused under pressure
• Confidence working within technology-focused environments
• A creative approach with the ability to develop and enhance event concepts and experiences
• Flexibility and willingness to work occasional evenings when required

About us

Group Technologies is a leading technology solutions provider delivering innovative professional audio and music creation solutions throughout Australasia. Renowned for technical expertise and strong industry partnerships, Group Technologies works alongside leading organisations to design, implement, and support advanced music and audio technologies that enhance performance, connectivity, and the overall user experience. At Group Technologies, we recognise that technology is only one part of the experience. Exceptional service, meaningful engagement, memorable experiences, and strong relationships are what truly differentiate us.