Event Coordinator

GFP Events - VIC Operations; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

On-site parking

Permanent full-time role

Job summary

GFP Events in Victoria seeks an organised Event Coordinator to support the State Event Manager with planning and delivering graduation ceremonies. The role blends administration, logistics, warehouse prep and on‑site execution, with physical work and occasional interstate travel.

Ideal candidates have 2–3 years in events, strong communication and customer service, and the ability to manage casual teams in a fast‑paced environment. Full‑time hours with on‑site parking are offered.

Qualifications

• Around 2–3 years’ experience in events or events qualification/degree.
• Willingness to complete physical work: lifting, packing and moving.
• Strong communication, customer service and team coordination skills.
• Computer literacy and adaptability under pressure.

Responsibilities

• Coordinate graduation events, including planning, administration, system updates, timelines and client requirements.
• Manage event logistics, including stock, equipment, floorplans, bump‑in/bump‑out, setup and on‑site event flow.
• Hands‑on warehouse and event preparation, including lifting, packing and moving stock and equipment.
• Deliver exceptional customer service to graduates, guests, university partners and internal stakeholders.
• Support, brief and coordinate casual team members during preparation, event delivery and pack‑down.
• Work varied hours during peak event periods and travel interstate occasionally when required.

Skills

Communication

Customer service

Team coordination

Organisational skills

Education

Events qualification/degree

Job description

Creating meaningful milestones and delivering unforgettable experiences.

GFP Events is Australia’s leading graduation service provider, and we highly value the customer experience. With over 50 years of experience, we are trusted nationwide for our professionalism, innovation, and customer focus. We specialise in academic dress services and full-scale graduation event delivery, and we’re proud to share in one of life’s most meaningful milestones.

About the role:

Our Victoria team is looking for a friendly, hands‑on and organised Event Coordinator to support the State Event Manager with the planning and delivery of graduation events. This is a practical and varied role that combines administration, logistics coordination, warehouse preparation, on‑site event delivery and exceptional customer service. A key part of the role involves physical work, including preparing, packing, moving and organising stock, equipment, academic dress and event materials before and after events. No two universities, ceremonies or event days are the same, so we’re looking for someone who enjoys variety, can stay organised in a high‑energy events environment, is confident supporting and managing casual event teams, is happy to work varied hours when required, and is willing to travel interstate occasionally to support events.

Your responsibilities will include:

Coordinate graduation events, including planning, administration, system updates, timelines and client requirements

Manage event logistics, including stock, equipment, floorplans, bump‑in/bump‑out, setup and on‑site event flow

Complete hands‑on warehouse and event preparation, including lifting, packing, moving, sorting and organising materials

Deliver exceptional customer service to graduates, guests, university partners and internal stakeholders

Support, brief and coordinate casual team members during preparation, event delivery and pack‑down

Work varied hours during peak event periods and travel interstate occasionally as required

About You: We are looking for someone who has:

Around 2–3 years’ experience in events or events qualification/degree, with casual event experience and a genuine passion to progress your career in the events industry

A practical, hands‑on approach and willingness to complete physical work, including lifting, packing and moving stock and equipment

Strong communication, customer service and team coordination skills, with confidence working with clients and casual teams

Computer literacy, adaptability under pressure and a positive, values‑led approach

Flexibility to work varied hours during busy periods and travel interstate occasionally when required

We will offer you:

Consistent full-time hours and the stability of a permanent role with a supportive, close‑knit team culture

A varied role across event planning, administration, logistics, warehouse preparation and on‑site event delivery

The opportunity to be part of meaningful graduation milestones and unforgettable event experiences

Great company perks and on‑site parking

If you’re passionate about events, enjoy hands‑on work, and take pride in bringing the details together behind the scenes and on the day, we’d love to hear from you.