Senior Events Officer

UOM University of Melbourne; Parkville; On-site; AUD 101,000 - 109,000; Full time

Benefits offered by this job

17% superannuation

Salary packaging

Health and wellbeing programs

Discounted services

Professional development opportunities

Job summary

The University of Melbourne is seeking a Senior Events Officer to coordinate large-scale graduations, commencements and examinations across multiple sites. You will manage complex logistics, oversee suppliers and ensure ceremonies run safely and on schedule, while training casual staff.

Join a collaborative team in Student and Scholarly Services, with a focus on quality, compliance and continuous improvement across student-facing events and services.

Qualifications

• Co-ordinate end-to-end logistics for graduations, commencements and exams across multiple sites.
• Brief and manage event and logistics suppliers to meet specifications, budgets, safety and risk requirements.
• Support the Event Producer with compliance, quality assurance and risk assessments for ceremonies and exams.
• Train, support and supervise casual staff during peak periods, ensuring high-quality service.
• Contribute to process improvements and post-event reviews for future events.

Responsibilities

• Coordinate end-to-end logistics for graduations, commencements and exams operations, including production schedules, run sheets and onsite operations.
• Brief and manage event and logistics suppliers, ensuring services meet specifications, budgets, safety and risk requirements.
• Support the Event Producer with compliance, quality assurance and risk assessments for all ceremonies and examinations.
• Train, support and supervise casual staff during peak periods, fostering consistent, high-quality service at events.
• Contribute to process improvements, post-event reviews and planning that enhance future student-facing events and services.

Skills

Event logistics

Vendor management

Compliance & risk

Staff supervision

Data reporting

Education

Undergraduate qualification in a relevant discipline

Tools

Microsoft Office

CRM systems

Databases

Job description

Position Number: JR-018394 Role type: Full-time; Fixed term (18 months) Department/School: Student and Scholarly Services - Graduations and Examinations Salary: UOM 6: $100,847 - $109,163 p.a. plus 17% super

High-impact role for an event professional delivering graduations, commencements and exams / Shape memorable student milestones / Collaborate across the University and with key suppliers

Join us to deliver exceptional student ceremonies and exams that run seamlessly, safely and on schedule

Investing in you - 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities

The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity In this role, you will coordinate large-scale graduations, commencements and examinations across multiple sites. You will manage complex logistics and suppliers, ensuring these milestone events celebrate students and uphold academic integrity.

What you will deliver:

• Coordinate end-to-end logistics for graduations, commencements and exams operations, including production schedules, run sheets and onsite operations.
• Brief and manage event and logistics suppliers, ensuring services meet specifications, budgets, safety and risk requirements.
• Support the Event Producer with compliance, quality assurance and risk assessments for all ceremonies and examinations.
• Train, support and supervise casual staff during peak periods, fostering consistent, high-quality service at events.
• Contribute to process improvements, post-event reviews and planning that enhance future student-facing events and services.

You may be a great fit if you:

• Love working on events! You thrive in a fast-paced environment, work well under pressure and enjoy the event planning and delivery cycle.
• Hold an undergraduate qualification in a relevant discipline, or equivalent experience, and an Employee Working with Children Check.
• Offer substantial experience, ideally five or more years, delivering large-scale events with complex logistics.
• Demonstrate strong organisational skills, thriving under deadlines while prioritising multiple events and competing demands.
• Bring excellent written and verbal communication skills, including drafting guidelines and training materials for diverse audiences.
• Use Microsoft Office, databases and CRM systems confidently to manage data, reporting and event administration.
• Apply solid financial acumen to track event budgets, model future costs and manage supplier quotes.

For further information please refer to the attached PD.

What we offer you!

• Build future financial security with 17% superannuation
• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
• Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
• Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your new team - Student and Scholarly Services

Student and Scholarly Services supports students from first enquiry through to graduation, delivering administration and wellbeing services. Within this, the Graduations and Examinations team delivers high-volume and high-quality ceremonies and exams that celebrate achievement and protect academic integrity. You will join a collaborative, professional group committed to continuous improvement and outstanding student experiences.

Be Yourself

The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.

Aboriginal and Torres Strait Islander Applicants

We aspire to the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [e-mail].

Applications close: Friday, 2nd of October 2026 11:55 PM; Melbourne time zone.

Position Description

PD_JR-018394 Senior Events Officer.docx PD_JR-018394 Senior Events Officer.pdf

Explore leadership opportunities to shape the future and growth of the University of Melbourne - Executive Opportunities Welcome to the University of Melbourne - where our vision for positive societal change creates impact. Join our community of world-class thinkers, where innovation thrives, and your ideas shape the future. At the heart of our mission is a commitment to enriching society through education and research. Through our strategy "Advancing Melbourne," we're not just shaping our own future; we're shaping the future of the state, the nation, and our global community. Together, we propel Australia forward, positioning it as an ambitious, forward-thinking leader on the world stage. Our staff play a key role in elevating Australia's reputation and influence globally. Your contributions are the driving force behind our ambition to be a leading force for positive change. Join us, and let's advance Melbourne - and the world - together. Discover more The University has committed to a strategic vision which aims to create a thriving, fair and diverse university community, working together respectfully to make a difference to each other and in the world. Join us on our journey to build a future where everyone in our community can feel a strong sense of belonging, and diverse perspectives fuel success. Discover more Want to know more about us, our processes, or future opportunities? We would love to connect with you!