ETO Projects Admin & SAP Coordinator (Hybrid)

Metso Outotec; Perth; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Metso Outotec in West Perth, WA, is seeking a Project Administrator for GBPS Projects to support ETO projects with admin, coordination, reporting and governance throughout the lifecycle.

You will report to Manager, Projects; the role offers a hybrid working model and collaboration with project managers, stakeholders, and procurement activities.

The ideal candidate will have proven project administration experience, strong organizational and communication skills, and proficiency in MS Office.

Qualifications

• Experience in project administration or similar administrative support role.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication; ability to work with a range of stakeholders.
• High attention to detail when maintaining project documentation and reporting.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
• A certificate or diploma in Business Administration, Project Administration, or a related discipline.

Responsibilities

• Support Project Managers with day-to-day project administration activities, including project setup in SAP, sales order creation, forecasting updates, purchase requisitions, and invoicing activities.
• Attend project handover meetings and provide administrative and coordination support where required.
• Track project progress, milestones, KPIs, actions, and deliverables while maintaining project registers and reporting systems.
• Assist with purchase requisitions, purchase orders, invoice processing, expenditure tracking, budget monitoring, and cost reporting activities.
• Coordinate communication between project team members and stakeholders and support travel, accommodation, and logistics arrangements when required.
• Support project governance processes, maintain accurate project records, and assist with audits, reviews, and compliance activities.
• Work collaboratively with project administration colleagues to identify opportunities for alignment and process consistency.
• Promote compliance with health, safety, environmental, quality, and company policy requirements.

Skills

Project administration

Coordination

Organizational skills

Communication

Attention to detail

Documentation

MS Office literacy

Project reporting

Education

Business Administration certificate/diploma

Project Administration qualification

Tools

SharePoint

SAP

Power BI

Project management systems

Job description

Metso Outotec in West Perth, WA, is seeking a Project Administrator for GBPS Projects to support ETO projects with admin, coordination, reporting and governance throughout the lifecycle.

You will report to Manager, Projects; the role offers a hybrid working model and collaboration with project managers, stakeholders, and procurement activities.

The ideal candidate will have proven project administration experience, strong organizational and communication skills, and proficiency in MS Office.