Project Administrator

Metso Outotec; Perth; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Metso Outotec in West Perth, WA, is seeking a Project Administrator for GBPS Projects to support ETO projects with admin, coordination, reporting and governance throughout the lifecycle.

You will report to Manager, Projects; the role offers a hybrid working model and collaboration with project managers, stakeholders, and procurement activities.

The ideal candidate will have proven project administration experience, strong organizational and communication skills, and proficiency in MS Office.

Qualifications

• Experience in project administration or similar administrative support role.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication; ability to work with a range of stakeholders.
• High attention to detail when maintaining project documentation and reporting.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
• A certificate or diploma in Business Administration, Project Administration, or a related discipline.

Responsibilities

• Support Project Managers with day-to-day project administration activities, including project setup in SAP, sales order creation, forecasting updates, purchase requisitions, and invoicing activities.
• Attend project handover meetings and provide administrative and coordination support where required.
• Track project progress, milestones, KPIs, actions, and deliverables while maintaining project registers and reporting systems.
• Assist with purchase requisitions, purchase orders, invoice processing, expenditure tracking, budget monitoring, and cost reporting activities.
• Coordinate communication between project team members and stakeholders and support travel, accommodation, and logistics arrangements when required.
• Support project governance processes, maintain accurate project records, and assist with audits, reviews, and compliance activities.
• Work collaboratively with project administration colleagues to identify opportunities for alignment and process consistency.
• Promote compliance with health, safety, environmental, quality, and company policy requirements.

Skills

Project administration

Coordination

Organizational skills

Communication

Attention to detail

Documentation

MS Office literacy

Project reporting

Education

Business Administration certificate/diploma

Project Administration qualification

Tools

SharePoint

SAP

Power BI

Project management systems

Job description

Our world depends on rocks, minerals, metals and other raw materials – the building blocks of modern society. As an industry leader, Metso helps transform these essential materials to enable sustainable modern life.

Our solutions and services support everything from renewable energy and electrification to the infrastructure and digital economy shaping our future. Together, we help our customers meet growing demand while driving the industry toward a more sustainable use of the earth’s natural resources.

Join nearly 18,000 Metsonites worldwide, each bringing unique expertise and experience to positive change. At Metso, you’re supported by a growth culture built on safety, wellbeing, inclusion and collaboration.

This is your opportunity to make an impact and rise above the possible.

Job posting end date: 10/05/2026

We are looking for a Project Administrator, GBPS Projects to join our GBPS Projects team in the Services business area. In this role, you will support the successful delivery of engineer-to-order (ETO) projects by providing project administration, coordination, reporting, and governance support throughout the project lifecycle.

You will report to Manager, Projects, and the role location is West Perth, with a hybrid working model available.

Team you will belong to

You will join the GBPS Projects team, which supports the delivery of ETO projects within a multi-company operating model. The team works closely with project managers and project stakeholders to help ensure projects are executed efficiently and in line with company processes and requirements.The team collaborates with project teams, contractors, and stakeholders throughout the project lifecycle, supporting project administration, reporting, governance, procurement activities, and project controls.

What you'll do

• Support Project Managers with day-to-day project administration activities, including project setup in SAP, sales order creation, forecasting updates, purchase requisitions, and invoicing activities.
• Attend project handover meetings and provide administrative and coordination support where required.
• Track project progress, milestones, key performance indicators, actions, and deliverables while maintaining project registers and reporting systems.
• Assist with purchase requisitions, purchase orders, invoice processing, expenditure tracking, budget monitoring, and cost reporting activities.
• Coordinate communication between project team members and stakeholders and support travel, accommodation, and logistics arrangements when required.
• Support project governance processes, maintain accurate project records, and assist with audits, reviews, and compliance activities.
• Work collaboratively with project administration colleagues to identify opportunities for alignment and process consistency.
• Promote compliance with health, safety, environmental, quality, and company policy requirements.

What you'll bring

• Demonstrated experience in project administration, project coordination, or a similar administrative support role.
• Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills and the ability to work effectively with a range of stakeholders.
• High attention to detail and accuracy when maintaining project documentation, records, and reporting information.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience maintaining project documentation and supporting project reporting activities.
• A certificate, diploma, equivalent qualification in Business Administration,
• Project Administration, or a related discipline, or relevant industry experience in a similar role.

Nice to have

• Experience supporting engineering, mining, construction, infrastructure, or industrial projects.
• Knowledge of project management methodologies, project lifecycle processes, project controls, procurement, and document control practices.
• Experience using SharePoint, SAP, Power BI, or project management systems.

What's in it for you

• At Metso, you will combine meaningful work with opportunities to learn, grow, and make an impact in a supportive and inclusive environment.
• You'll be part of a global team where collaboration, wellbeing, and continuous learning are part of everyday work.
• We support your growth and wellbeing by offering:
• Purpose-led work: Contribute to enabling sustainable modern life and transforming the industry.
• Wellbeing: Access to wellbeing programs, occupational healthcare, and supportive services.
• Rewards: Competitive compensation and performance-based incentives.
• Flexibility: Hybrid working options to support balance and productivity.
• Growth: Learning pathways, mentoring, internal mobility, and global collaboration opportunities.
• Culture: A caring, collaborative, and inclusive workplace committed to helping you thrive.

Metso is committed to pay equity and transparent reward practices globally. Compensation information is shared in line with local legislation and applicable recruitment practices.

Metso is a frontrunner in sustainable technologies, end-to-end solutions and services for the aggregates, minerals processing and metals refining industries globally. We improve our customers’ energy and water efficiency, increase their productivity, and reduce environmental risks with our product and service expertise. We are the partner for positive change.
Metso is headquartered in Espoo, Finland. At the end of 2025 Metso had close to 18,000 employees in around 50 countries, and sales in 2025 were about EUR 5.3 billion. Metso is listed on the Nasdaq Helsinki.

Metso is an equal opportunity employer committed to fostering an inclusive and diverse workforce culture. All qualified applicants will receive consideration for employment without regard to race, religion, color, nationality, gender, gender identity, sexual orientation, age, status as a protected veteran or status as a qualified individual with a disability.