Echocardiography Admin Support

Alfred Health; Melbourne; On-site; AUD 60,000 - 70,000; Part time

Benefits offered by this job

5 weeks annual leave pro‑rata

Salary Packaging via Maxxia

On-site car

Bike parking

ProSport Health & Fitness

KU Children’s Services

Job summary

The Alfred Health is seeking an Echocardiography Admin Support Officer to join the Administration team at the Alfred Heart Centre in Melbourne. This permanent part-time role (30.4 hours per fortnight, 0.4 EFT) supports the inpatient echocardiography service with a proactive administrative function.

Responsibilities include reception, patient enquiries, clinic preparation, electronic appointment scheduling, referral management, telephone support and data entry, ensuring high-quality customer

Qualifications

• Sound administrative experience in a hospital environment preferred.
• Patient-focused approach with high-quality service.
• Proficiency in MS Word, Outlook and Excel; understanding privacy laws.
• Familiarity with medical terminology.

Responsibilities

• Reception duties and patient enquiries.
• Clinic preparation and electronic appointment scheduling.
• Referral management, telephone support and data entry.
• Meet internal/external reporting requirements.

Skills

Administrative experience

Customer focused

MS Word

MS Outlook

MS Excel (foundational)

Confidentiality & privacy

Medical terminology

Plan workflow

Prioritise & delegate

Tools

MS Word

MS Outlook

MS Excel

Job description

Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.

• Permanent part-time position (30.4 hours per fortnight, 0.4 EFT)
• Administration Officer Grade 1 (HS1)
• Located at the Alfred
• Great Staff Benefits! 5 Weeks Annual Leave pro-rata, ADOs & Salary Packaging

About the Alfred Heart Centre

We assessand treat adult patients with cardiovascular (heart) diseases, including the most advanced forms of coronary, valvular, heart muscle and heart rhythm disorders.Through a wide range ofoutpatient clinics, investigation suites and a large inpatient service, wecare for patients from our local community and across Australia.We have anextensive research and education program, for which we are known internationally.

About the Role

The Echocardiography Admin Support Officer reports to the Administration Supervisor of the relevant work group. As part of the administration team for the Alfred Heart Centre, the administration officer will effectively and efficiently perform a range of administrative, reception and clerical tasks to support and assist the day to day function of the inpatient echocardiography service. The role is responsible for ensuring that the service provides best customer outcomes and meets both internal and external, including government reporting requirements. The administration officer ensures that an approachable, responsive and professional service is provided to patients, carers and health professionals. Responsibilities may include reception, patient enquiries, clinic preparation, electronic appointment scheduling, referral management, telephone support and data entry.

Skills and Experience

• Sound administrative experience - Hospital environment preferred but not essential
• Personable, customer focused approach, and commitment to high quality service
• Demonstrated computer proficiency including MS Word, MS Outlook, MS Excel (foundational)
• Understanding of confidentiality and privacy legislation
• Understanding of medical terminology
• Demonstrated ability to plan work flow, prioritise and delegate to meet deadlines.
• Salary Packaging & Novated Leasing throughMaxxia.
• On-site car (subject to availability) & bike parking opportunities, Deducted Pre-Tax!!
• Fantastic onsite fitness facilities at The Alfred throughProSportHealth and Fitness.
• Child Care Services at The Alfred managed byKU Children’s Services

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.