Centre Administrator

Early Learning Victoria; Sale; On-site; AUD 55,000 - 75,000; Full time

Job summary

Early Learning Victoria is opening a new Nicholson and District centre, offering long day care and early learning programs. This on-site admin role supports enrolment processing, CCS management, payroll, attendance and record keeping, and serves as a primary contact for families.

You will work with families, staff, suppliers and the central ELV team, ensuring data accuracy, processing payments, and maintaining security and compliance with National Law and ELV policies.

Qualifications

• Experience with administrative software and systems, including Word, Excel and Outlook.
• Payroll and enrolment processing experience is preferred.
• Knowledge of early childhood sector is advantageous.

Responsibilities

• Provide administrative support across centre operations including enrolment processing and Child Care Subsidy management.
• Handle payroll, attendance and record keeping for the centre.
• Serve as a key contact for families by phone, email and in person.
• Build relationships with families, staff, suppliers and the ELV central team.
• Process payments and perform data entry into CCS and payroll systems.
• Monitor centre security and perform general administrative tasks and communications.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Payroll systems

Enrolment processing

Data entry

Customer service

Education

Certificate III in ECE

Diploma in ECE

Job description

Early Learning Victoria (ELV) is leading the roll-out of 50 government-owned and operated early learning centres by 2032, with 18 currently operating. Our centres offer long day care, three and four-year-old kindergarten and pre-prep in accessible, play-based environments connected to local communities. We are committed to creating enriching work environments, encouraging professional growth and maintaining the highest standards of child safety.

About the Role

Opening in 2027 and co-located with Nicholson Primary School, Early Learning Victoria Nicholson and District is a 102-place centre and will provide long day care, three- and four-year-old kindergarten programs.

This centre is located 293KMs from Melbourne and 13KMS from Bairnsdale.

In this role, you will:

Provide administrative support across all aspects of centre operations, including enrolment processing, Child Care Subsidy management, payroll, attendance and record keeping

Serve as a key point of contact for families, responding to enquiries by phone, email and in person

Build and maintain strong relationships with families, colleagues, suppliers and the ELV central team

Process payments and perform data entry into the Child Care Management System and payroll systems

Monitor centre security and perform general administrative tasks including communications, team planning and accepting deliveries

Operate in accordance with Education Care Services National Law and Regulations and Early Learning Victoria policies and procedures

More information about this role can be found HERE.

About You

Previous experience in an administrativerole,ideallywith exposure to the early childhood sector

Experience in financial reporting and following organisational policies and procedures

Confidence using administrative software and systems, including strong knowledge of Microsoft Word, Excel and Outlook

Effective communication and relationship-building skills with staff, families and communities

Strong organisational skills, including time management, multitasking and the ability to prioritise tasks effectively

Qualifications and Experience

Qualification in business administration or a related fieldwill behighly regarded

Certificate III ordiploma in Early Childhood Education and Care or higherwill behighly regarded

Valid Working with Children Check; completion of Protecting Children - Mandatory Reporting online learning

Agreement to a police check; an international police check must be provided for candidates who have resided outside of Australia for 12+ months in the last 10 years

Applying and Further Information

For more information about the role, or to request adjustments for participation in the recruitment process, please contact Racheal Burns, Centre Director on *************@education.vic.gov.au

Applications close 11:59pm on Tuesday 20 October 2026.

ELV is a child-safe organisation committed to creating environments where children are safe, valued, and respected. We maintain zero tolerance for child abuse, harm, neglect, or discrimination in any form. All staff are required to uphold the Child Safe Standards and actively contribute to a culture of child safety. OurStaff Code of Conduct policy outlines expected standards of behaviour for all staff and defines appropriate interactions with children; adherence is mandatory.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about working for the Department, diversity and inclusion, and our employment conditions, visit the Department website.