Early Childhood Administrator

Government schools; Bendigo; On-site; AUD 42,000 - 54,000; Part time

Job summary

Early Learning Victoria is seeking an experienced administrative professional for an open 0.8FTE role co-located at Eaglehawk North Primary School. You will support enrolment processing, Child Care Subsidy management, payroll, attendance and records, while serving as a main contact for families and partners.

Strong MS Office skills, organisational abilities and experience with childcare policies are essential. The role offers flexible days/hours to suit the successful candidate and role needs.

Qualifications

• Administrative experience, ideally with exposure to the early childhood sector.
• Experience in financial reporting and following organisational policies and procedures.
• Strong knowledge of Microsoft Word, Excel and Outlook.
• Effective communication and relationship-building skills with staff, families and communities.
• Strong organisational skills, including time management and multitasking.

Responsibilities

• Provide administrative support across centre operations, including enrolment processing, Child Care Subsidy management, payroll, attendance and record keeping.
• Serve as a key point of contact for families, responding to enquiries by phone, email and in person.
• Build and maintain relationships with families, colleagues, suppliers and the ELV central team.
• Process payments and perform data entry into the Child Care Management System and payroll systems.
• Monitor centre security and perform general administrative tasks including communications, team planning and deliveries.
• Operate in accordance with Education Care Services National Law and ELV policies and procedures.

Skills

Administrative experience

Microsoft Word

Microsoft Excel

Microsoft Outlook

Communication

Organisational skills

Payroll systems

Child Care Subsidy knowledge

Education

Business administration qualification

Certificate III or diploma in Early Childhood Education and Care

Tools

Child Care Management System

Payroll systems

Job description

This is a 0.8FTE part time role, with flexibility to negotiate the days and hours of work to suit the successful candidate and the needs of the role.

About Early Learning Victoria

Early Learning Victoria (ELV) is leading the roll-out of 50 government-owned and operated early learning centres by 2032, with 18 currently operating. Our centres offer long day care, three and four-year-old kindergarten and pre-prep in accessible, play-based environments connected to local communities. We are committed to creating enriching work environments, encouraging professional growth and maintaining the highest standards of child safety.

ELV is approved for the Commonwealths Worker Retention Grant, which provides a 15% wage increase for eligible staff.

About the Role

Open since 2025 and co-located with Eaglehawk North Primary School, Early Learning Victoria Nyernilang Lar (meaninglearning place) is a 102-place centre in Eaglehawk North offering long day care Three-Year-Old Kindergarten and Four-Year-Old Kindergarten programs.

Early Learning Victoria is approved to receive the Commonwealths Worker Retention Grant, which funds a 15% wage increase above modern award rates for eligible employees

In this role, you will:

Provide administrative support across all aspects of centre operations, including enrolment processing, Child Care Subsidy management, payroll, attendance and record keeping

Serve as a key point of contact for families, responding to enquiries by phone, email and in person

Build and maintain strong relationships with families, colleagues, suppliers and the ELV central team

Process payments and perform data entry into the Child Care Management System and payroll systems

Monitor centre security and perform general administrative tasks including communications, team planning and accepting deliveries

Operate in accordance with Education Care Services National Law and Regulations and Early Learning Victoria policies and procedures

More information about this role can be found HERE.

About You

Previous experience in an administrativerole,ideallywith exposure to the early childhood sector

Experience in financial reporting and following organisational policies and procedures

Confidence using administrative software and systems, including strong knowledge of Microsoft Word, Excel and Outlook

Effective communication and relationship-building skills with staff, families and communities

Strong organisational skills, including time management, multitasking and the ability to prioritise tasks effectively

Qualifications and Experience

• Qualification in business administration or a related fieldwill behighly regarded
• Certificate III ordiploma in Early Childhood Education and Care or higherwill behighly regarded
• Valid Working with Children Check; completion of Protecting Children - Mandatory Reporting online learning
• Agreement to a police check; an international police check must be provided for candidates who have resided outside of Australia for 12+ months in the last 10 years

For more information about the role, or to request adjustments for participation in the recruitment process, please contact Claire Stewart, Workforce Development Coordinator on ***************@education.vic.gov.au

Applications close 11:59pm on Tuesday, 6 October 2026..

ELV is a child-safe organisation committed to creating environments where children are safe, valued, and respected. We maintain zero tolerance for child abuse, harm, neglect, or discrimination in any form. All staff are required to uphold the Child Safe Standards and actively contribute to a culture of child safety. OurStaff Code of Conduct policy outlines expected standards of behaviour for all staff and defines appropriate interactions with children; adherence is mandatory.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about working for the Department, diversity and inclusion, and our employment conditions, visit the Department website.