Document Controllers - Gold Coast Region

EGroup Protective Services Group Pty Ltd; Gold Coast City; On-site; AUD 70,000 - 110,000; Full time

Job summary

Civil Services Group is preparing tenders for Document Control Roles in the Gold Coast region and seeks individuals able to commit 1–2 year assignments with potential extensions. The role focuses on managing documents, reports and audits for the Civil Infrastructure Project Team.

Responsibilities include ensuring current data in the document management system, handling document registration, and supporting the contract administration team. Local experience with Australian road projects is ideal.

Qualifications

• Demonstrable working knowledge of Document Management Systems.
• Proficient in MS Office applications and touch typing.
• Minimum 2 years' experience in a document control role on road/ Civil projects.
• Ability to provide three referees and reliable transport.

Responsibilities

• Manage registration and distribution of documents, reports, audits and project records.
• Ensure up-to-date data accessibility via the document management system.
• Provide project support to the Contract Administration and Verification Team and Principal's Representative.
• Draft letters, file documents, prepare meeting agendas and minutes.
• Upload photos/videos to the Projects Network Directory and maintain spreadsheets.

Skills

Attention to detail

MS Office proficiency

Touch typist

Communication skills

Organisation & problem solving

Tools

Document Management System

MS Excel

MS Word

MS Teams

MS Outlook

Job description

We are currently preparing tenders for upcoming Document Control Roles in the Gold Coast Region. We would like to speak with people interested in preparing with us and capable of committing to assignments from 1 to 2 years with a possibility of ongoing extensions and other projects.

This is a great opportunity to progress your career in the Civil Roads Infrastructure Network, where there is considerable growth coming through in the future in the leadup to the 2032 Olympics.

The purpose of the role is to manage the registration and distribution of documents, reports, audits and administratively support the Civil Infrastructure Project Team.

Responsibilities

• Ensuring that the project team can at all times easily retrieve up to date data from the document management system associated with the project.
• Utilise the Document Management System to ensure its currency, meeting the program/projects contractual obligations, including working with team members to register documents in the work system and filing as appropriate
• Provide Project Support / Document Control support to the entire Contract Administration and Verification Team (Administrator, Administrators Representative, Site Engineer and Inspector(s)) as well as the Principals Representative.

Furthermore the role could include, but may not be limited to;

• Letter drafting and proof reading
• Filing documents
• Typing meeting agendas
• Recording and typing up meeting minutes
• Upload photos/videos into the Projects Network Directory
• Update Contract FoldersCoordination of documents and reports
• Establishing & maintaining spreadsheets / registers
• Manage multiple tasks and prioritising
• Establishing and maintaining effective working relationships;
• Well developed organising and problem solving skills;
• High attention to detail;
• Committed to HSE & QA Policies and procedures.

Prior work experience or exposure; internally &/or externally to Road Construction Companies &/or Consultants &/or the Dep't of Transport & Main Roads &/or any other Australian Road Authority would be ideal.

Also associated Gov't programs, policies, standards & specifications would also be a distinct advantage along with your well-developed interpersonal and communication skills.

Mandatory Requirements

• Demonstrable working knowledge of Document Management Systems
• Confident with MS Office products including MS Excel, MS Word, MS Teams and MS Outlook & demonstrably competent touch typist.
• A valid driver's licence, reliable car and own mobile phone.
• At least 2 years' experience in a prior Document Control role on Australian Road Infrastructure or similar Construction type projects and be able to provide 3 contactable referees.

The roles are proposed to be 5 days per week & based in the Gold Coast Region.

You must already be living in Australia, have the right to work in Australia & preferably already living in the Gold Coast region, able to drive to/from a Gold Coast Region office to your home on a daily basis as FIFO or DIDO are not an option. Unfortunately, International Candidates who are not already living in QLD & without any local Road Infrastructure experience are unable to be considered due to the strict local adherence to Quality Assurance Systems & unwillingness of our client to fund Visa / Sponsorship or O/Seas relocation.

Civil Services Group

is a specialist Civil Project Management and Delivery Company based in Queensland with a strong track record in delivering major projects. We are committed to mentoring and developing staff and providing high standards of HSE and EEO obligations. We are continually tendering for new projects throughout QLD and NSW and welcome expressions of interest from all people with Civil Construction Industry backgrounds and experience.