Document Controller - Prefab & Integration PMO (ANZ)

Eaton Corporation; Newcastle; On-site; AUD 80,000 - 110,000; Full time

Job summary

Eaton Corporation is seeking a Document Controller for the Prefabrication & Integration PMO, based across Australia and New Zealand. You will own end-to-end document administration, registration and client submissions, supporting audits and manufacturing data handovers.

Join a team focused on governance, quality and collaboration across multiple locations. Strong experience with electronic document management and ERP-like portals is essential; SAP familiarity is advantageous.

Qualifications

• Three years of experience as a Document Controller, Project Administrator or Records Specialist in engineering/electrical packaging or heavy construction projects.
• Experience with electronic document management systems and client collaboration portals (Aconex, Procore, TeamBinder, SharePoint).
• Understanding of document governance, auditing, quality management and revision control.

Responsibilities

• Deliver document control services across all program packages per PMO Delivery Model.
• Own and improve document workflows, templates, transmittal formats and standard folders.
• Maintain master document registers and ensure accurate status tracking and version control.
• Manage uploads, transmittals and client submissions via Aconex, Procore, TeamBinder, SharePoint and other platforms.
• Coordinate with Project Managers and Engineers to monitor reviews and deadlines.
• Verify formatting, numbering, revision status and metadata before release.
• Lead compilation of Manufacturing Data Reports for project closeout.
• Enforce revision control so only current drawings are available to teams and partners.
• Prepare status reports and overdue workflow summaries for PMO reviews.
• Archive final project documentation according to retention policies.

Skills

Communication

Stakeholder management

Time management

Attention to detail

Education

Diploma or degree in Business Administration/Information Management/Engineering/PM

Tools

Aconex

Procore

TeamBinder

SharePoint

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Adobe Acrobat

Job description

Eaton Corporation is seeking a Document Controller for the Prefabrication & Integration PMO, based across Australia and New Zealand. You will own end-to-end document administration, registration and client submissions, supporting audits and manufacturing data handovers.

Join a team focused on governance, quality and collaboration across multiple locations. Strong experience with electronic document management and ERP-like portals is essential; SAP familiarity is advantageous.