Document Controller/ Office Coordinator

Concentis; Townsville City; On-site; AUD 65,000 - 80,000; Full time

Job summary

Concentis in Townsville is seeking a proactive Document Controller / Office Coordinator to manage project documentation through the lifecycle. You will maintain document control systems, ensure accuracy, and support end-of-project handover with complete records.

You'll collaborate with project teams, subcontractors, and stakeholders, while also handling general admin and health and safety documentation. The role offers evolution as the business grows and a practical team environment.

Qualifications

• Experience in document control, project administration, or office coordination.
• Strong organisational skills and exceptional attention to detail.
• Confident managing documentation across a project lifecycle.
• Proactive approach with initiative to identify and solve issues.

Responsibilities

• Manage and maintain project documentation and document control systems
• Coordinate document registers, filing, version control, and records
• Collate project handover documentation for end-of-project close-out
• Work with project teams to ensure documentation is complete and accurate
• Follow up outstanding documentation and maintain project records
• Support health and safety documentation and administrative processes
• Identify opportunities to improve document control and office processes
• Provide approximately 10% office management and general administration
• Liaise with internal teams, subcontractors, suppliers, and stakeholders
• Take initiative and adapt responsibilities as the business continues to grow

Skills

Document control

Project administration

Office coordination

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

Job description

You will join a fast-growing commercial construction business in Townsville in an evolving Document Controller / Office Coordinator role. Your primary focus will be document control, ensuring project documentation is accurate, organised, accessible, and maintained throughout the project lifecycle.

You will work closely with project teams, management, subcontractors, and other stakeholders to coordinate documentation and support the smooth close-out of projects. A key part of your role will be collating and managing handover documentation at the end of the project cycle, ensuring records are complete and ready for final handover. You will also provide some support across health and safety administration and take initiative to identify where processes and systems can be improved.

Around 10% of your role will involve office management and general administration, providing additional support to keep the Townsville office operating effectively. This is a role that will continue to evolve as the business grows, making initiative, adaptability, and a willingness to take ownership highly valued.

Key Responsibilities

• Manage and maintain project documentation and document control systems
• Coordinate document registers, filing, version control, and records
• Collate project handover documentation for end-of-project close-out
• Work with project teams to ensure documentation is complete and accurate
• Follow up outstanding documentation and maintain project records
• Support health and safety documentation and administrative processes
• Identify opportunities to improve document control and office processes
• Provide approximately 10% office management and general administration
• Liaise with internal teams, subcontractors, suppliers, and stakeholders
• Take initiative and adapt responsibilities as the business continues to grow

About you

• Experience in document control, project administration, or office coordination
• Strong organisational skills and exceptional attention to detail
• Confident managing documentation across a project lifecycle
• Proactive approach with the initiative to identify and solve issues
• Strong Microsoft Office skills, particularly Word and Excel
• Construction industry experience is highly regarded but not essential
• Comfortable supporting health and safety documentation and processes
• Clear communicator who can work effectively with varied stakeholders
• Adaptable and comfortable working in an evolving role

Why Join this Project?

• Join a fast-growing commercial construction business in Townsville
• Take ownership of a varied role with scope to evolve
• Play a key role in project documentation and final handover
• Work closely with a practical and supportive project team

We welcome and support all applicants, from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and impairments, and people from different cultural and religious backgrounds.

Concentis and the partners we work with, are Equal Opportunity Employers committed to ensuring a working environment where everyone feels included and is treated fairly with respect and equal consideration.