Document Controller

Siemens Mobility; City of Brisbane; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Flexible working arrangements

National & International opportunities

Inclusive, relaxed work environment

Parental leave package

Novated leasing

Employee discount program

Siemens Share Options

Job summary

Siemens Mobility is building a cohesive team to manage project documentation across diverse rail initiatives in Australia. The Document Controller will ensure up-to-date, version-controlled records and compliance throughout the project life cycle, coordinating with SMEs, PMs and customers.

The role emphasizes EDMS setup, DM plans, document lists, scheduling alignment and meticulous control of documents and correspondence. Experience with Aconex/SharePoint is highly valued.

Qualifications

• Demonstrated experience in document management systems, related methodologies and systems.
• Understanding of project phases and life cycles with clear understanding of document life-cycles within projects.
• Administration and SME expertise in Aconex and SharePoint is highly desirable.

Responsibilities

• Set up the project environment in the EDMS, including folder structure, roles and rights in collaboration with SMEs and PM.
• Create and maintain the project-specific document management plan.
• Coordinate the document list with the Project Manager, core team and customer where applicable.
• Create and maintain the document list.
• Support controlling document creation on schedule with the scheduler.
• Clarify interfaces and customer requirements regarding document management.
• Manage and distribute all controlled documents and formal correspondence ensuring traceability.
• Ensure correct versioning and revisioning with document numbers for all deliverables.

Skills

Document management

Project lifecycle understanding

Administration & SME

Aconex & SharePoint familiarity

Tools

Aconex

TeamBinder

Documentum

SAP PLM

Clearcase

SharePoint

Job description

At Siemens Mobility, we empower transport providers worldwide to realize sustainable mobility solutions. As a leading technology company, we combine the real and digital worlds like no other in rail. In an open ecosystem, we bring together rolling stock, rail infrastructure, customer service, and software to enable sustainable, comfortable and cost-effective rail traffic today.

Create a better tomorrow with Siemens Mobility today.

The aim of the Document Controller is to provide project document management ensuring compliance during project execution and delivery. It must be ensured that documents are up-to-date, reproducible, version/revision-controlled and quality-assured throughout their entire life cycle in accordance with organizational, procedural and legal requirements and that project documentation is processed efficiently and effectively. In this role, you will be responsible for:

• Setting up the project environment in the EDMS (authority of responsibility, folder structure, roles and rights, storage/classification criteria) in cooperation with the SME and PM
• Creating and maintaining the project-specific document management plan (DM plan)
• Coordinating the document list (includes customer documents and internal project documents) with the Project Manager, the core team and, where applicable, the customer
• Creating and maintaining the document list
• Supporting the controlling of document creation on schedule in cooperation with the scheduler
• Clarification of interfaces and customer requirements regarding document management
• Management and distribution of all controlled documents and all formal correspondence ensuring consistency and traceability for all parties.
• Ensures correct versioning and revisioning by suitable methods including assignment of document numbers (placeholders) for all project deliverables externally and internally.

Qualify today to transform the everyday for tomorrow.

• Demonstrated experience in document management systems, related methodologies, strategies and systems or experience in related field.
• Strong working knowledge of a range of EDM and Engineering Management systems Aconex, TeamBinder, Documentum, SAP PLM, Clearcase, Sharepoint etc.
• Understanding of project phases and life cycles, technical and engineering terminology with clear understanding of document life-cycles within the context of project phases
• Administration and SME expertise in Aconex & Sharepoint is most desirable

Why you’ll love working for Siemens Mobility

We live and foster an ownership culture in which every employee takes personal responsibility for our Company's success. We invest in our team members, offering a wide variety of development opportunities. Below some of the other benefits we offer to our employees:

• Flexible working arrangements
• National & International opportunities
• Positive, inclusive and relaxed working environment
• Industry leading parental leave package
• Novated leasing available
• Employee discount program
• Siemens Share Options

Join a team dedicated to transforming the everyday for a more sustainable future.

Siemens prides itself on its diverse workforce.

Siemens has been recognised as ahead of its time for many reasons, and our progressive policies is one of them. We encourage applications that reflect the diversity of the communities within which we work, and we actively promote this through the recruitment of those who identify as Indigenous or Aboriginal/Torres Strait Islander.

We are a proud equal opportunity employer, where we continue to push for a work environment of diversity and inclusion, we also believe that differences in personalities, thoughts and ideas are important, and that is why we know diversity and inclusion is very important in helping realise the potential of our people. As part of our Ownership culture, Siemens supports reasonable flexible working practices that empower our employees to best meet work and personal commitments. #LI-SI