Divisional Director Assistant

Northern Health; Melbourne; Presencial; AUD 90.000 - 120.000; Jornada completa

Descripción de la vacante

Northern Health is seeking a Divisional Director Assistant to provide high-level administrative support across the Divisional Director, Head of Operations, Chief Medical Office and other senior leaders.

You will coordinate day-to-day administration, assist in divisional planning, take minutes, manage priorities and deadlines, and offer secretariat support to several Northern Health committees within the Clinical Operations team.

Formación

• Excellent interpersonal communications with diverse stakeholders.
• Discretion handling sensitive information with diplomacy.
• Strong problem-solving and judgement abilities.
• Clear written and oral communication across documents.
• Solid administration and organisational skills, multi-tasking.
• High attention to detail and professional conduct.
• Experience with minute taking and meeting secretariat duties.

Responsabilidades

• Provide administrative support to the Divisional Director and senior leaders.
• Coordinate day-to-day administration for aligned portfolios and divisional planning.
• Take minutes, manage priorities, and ensure deadlines are met.
• Provide secretariat support to Northern Health committees within Clinical Operations.

Conocimientos

Interpersonal skills

Judgement & discretion

Problem solving

Written & verbal communication

Administration & organisation

Attention to detail

Minute taking

Descripción del empleo

Reference Number:54530:Divisional Director AssistantEmployment Type:On Going Full Time (FT)Location:Northern Health (All Campuses)

About Northern Health:

As an organisation we have a clear focus on how we service and partner with our community, including our strategy of helping the community stay well when at home. Our reputation of community minded, inclusive and progressive is matched to none.

Northern Health is located in the rapidly growing northern suburbs with projected growth the biggest in the state. With a booming, culturally rich and diverse community, and less than an hour's drive from the CBD (still within the bounds of Myki and ride-sharing), Melbourne's North is fast becoming the place to be.

Northern Health are seeking applications from motivated and suitably experienced Divisional Director Assistant (Administrative/Personal Assistant) to join the Clinical Operations Team.

Northern Health is the major provider of acute, maternity, sub-acute, mental health, specialist, community and home-based services in Melbourne's rapidly growing outer north.

Services are provided through our six main campuses:

Northern Hospital Epping, Broadmeadows Hospital, Bundoora Centre, Craigieburn Centre, Mernda Hospital and Kilmore District Hospital. In addition, Mental Health Services are provided at Epping, Broadmeadows, Jacana, Preston, Mill Park and Coburg.

About the Role:

The Divisional Director Assistant is responsible for providing administrative support to the Divisional Director, Head of Operations of Chief Medical Office, Divisional Director Capital, Engineering and Security, and Director of Research.

This role is responsible for providing effective coordination of the day-to-day administration of the aligned portfolios, including assisting in divisional planning, minuting committee meetings, determining work priorities and meeting deadlines, as well as, exercising self-direction and flexibility.

The role will also provide secretariat support to a number of Northern Health Committees and general assistance within the Clinical Operations Administration Team.

To be successful in this role you will have:

• Excellent interpersonal communications skills with the confidence to build relationships and effectively communicate and negotiate with a diverse range of stakeholders at all levels.
• Demonstrated capacity to exercise sound judgement, diplomacy and discretion with a proven ability to handle sensitive or confidential information.
• Proven ability to problem- solve and "think outside the box".
• Strong written and oral communication skills as demonstrated through the delivery of a diverse array of business documents.
• Proven administration and organisational skills, including the ability to multi-task, priorities and schedule work to meet deadlines in a busy environment.
• High level of attention to detail; excellent professionalism, confidentiality and discretion.
• Excellent minute taking and meeting secretariat experience.

Why work at the Northern Health?

NH offer a range of benefits which support and reward staff both personally and professionally.

Our staff benefits include award winning facilities and campus partnerships, Professional development and events, an award-winning Health and wellbeing program and financial benefits.

• Health and Wellbeing programs, including our new 'Thrive' program
• Flexibility in the workplace and extra leave options and support
• An inclusive and culturally safe space
• Access to salary packaging & EAP
• Comprehensive Library services for learning, research, clinical decision-making, leisure and wellbeing (onsite and online)

Work with us! Northern Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce which reflects the community we serve. Applications from Aboriginal and Torres Strait Islander people, as well as applicants who are LGBTIQ+, who have different abilities, or are from culturally and Linguistically Diverse Backgrounds are encouraged.