Divisional Administration Officer

the original; Sydney; Hybrid; AUD 117,000 - 129,000; Full time

Job summary

The Department of Climate Change, Energy, the Environment and Water (DCCEEW) in Parramatta is seeking an experienced Divisional Administration Officer for an ongoing, full-time (35 hours per week) role. You will support executive and divisional leadership with administrative operations in a fast-paced environment.

You will coordinate finance, procurement, HR and travel, supervise one direct report, and drive continuous improvement across the division while delivering high-quality services

Qualifications

• Experience leading administrative, business support or corporate services requirements.
• Ability to manage multiple priorities and competing deadlines.
• Knowledge of finance, procurement, HR and business support functions.

Responsibilities

• Deliver high-quality administrative and operational support across the Division.
• Manage administrative and operational requests.
• Provide flexible support to the Executive Director and divisional leadership during peak periods.
• Work with stakeholders to improve systems, processes and service delivery across the Division.

Skills

Administrative leadership

Organisational skills

Finance & procurement

HR & business support

Tools

Office software

Job description

Do you want your work to make a difference for NSW?

Working to protect the state’s environment and heritage.

Contribute to a high-performing business support team and help drive operational excellence across a dynamic division.

• Ongoing, Full-time (35 hours per week) opportunity
• Based in the exciting city of Parramatta, with hybrid working supported
• Salary relative to experience, and ranges from $116,981 up to $129,492 pa plus super

We are seeking an experienced and proactive Divisional Administration Officer to deliver high-quality business support services across the Division. Working closely with the Senior Divisional Coordinator, Project Officer and divisional leadership team, you will support the delivery of administrative operations and business services in a complex and fast-paced environment. The role also provides coordination support for executive, ministerial and parliamentary requests as required.

As Divisional Administration Officer, you will play a pivotal role in supporting the Executive and broader Division through the delivery of critical administrative and operational services. Working as part of a high-performing business support team, you will coordinate and deliver services across finance, procurement, human resources, travel, asset management, events and general administration.

You will work closely with divisional leaders and key business support partners to ensure services are delivered efficiently, compliantly and in line with business priorities. You will also identify opportunities to improve systems, processes and service delivery to support continuous improvement across the Division.

The role includes supervision and development of one direct report, providing day-to-day guidance, coaching and support to ensure the delivery of high-quality administrative services and business support across the Division.

In this role, you will:

• Deliver high-quality administrative and operational support services across the Division, ensuring work is prioritised and delivered in line with business needs.
• Manage administrative and operational requests
• Provide flexible support to the broader Office of the Executive Director and divisional leadership team during peak periods.
• Work collaboratively with stakeholders to improve systems, processes and service delivery across the Division.

Should you require further information about the role please contact Marthese Nohra, Executive Officer via [e-mail]

About You

You are a collaborative and highly organised administrator who enjoys improving business processes, solving problems and supporting the delivery of operational outcomes. You can manage competing priorities, build effective working relationships and foster a positive team culture while delivering high-quality business support in a dynamic environment.

You will bring:

• Demonstrated experience leading administrative, business support or corporate services requirements.
• Strong organisational skills with the ability to manage multiple priorities and competing deadlines.
• Sound knowledge of finance, procurement, human resources and business support functions.

Essential Requirements

• Knowledge and experience working in a fast paced and high-volume environment, including a proven capacity to support senior level staff in the management of projects and issues.
• Experience in office administration including computer-based systems and tools, and financial management procedures, policies and practices.

For more information read the full Role Description: Divisional Administration Officer

Who we are

The Department of Climate Change, Energy, the Environment and Water (DCCEEW) works to protect the state’s environment and heritage. It leads the way on climate change, driving the sustainable transition to a net zero economy, powered by affordable, reliable, and clean energy.

DCCEEW conserves and protects the NSW national park estate, including its rich and diverse biodiversity and Aboriginal cultural heritage for future generations. DCCEEW also ensures sustainable management of water resources across the state, to support the environment, communities and industry.

We acknowledge the ongoing custodial responsibilities of the Aboriginal peoples of NSW to care for Country and water and are committed to establishing meaningful partnerships with Aboriginal peoples in the management of the environment.

Applications close Thursday 22nd October 2026 (11:55PM).

Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or permanent resident, or hold a valid Australian working Visa for the duration of the appointment.

Our goal is to build a workforce that not only represents but also understands and serves the diverse communities of New South Wales. We are committed to making our state a vibrant and inclusive place to live, work, and thrive for everyone. Our workforce represents people of all ages and genders, Aboriginal and Torres Strait Islander people, people with disabilities, the LGBTQI+ community, and people from diverse ethnic and cultural backgrounds.

Looking for more information or assistance in applying?

• Our commitment to a diverse and inclusive workplace.
• How we encourage and support people with disability
• Information and adjustments for individual needs for the recruitment process and the workplace.

If you require an adjustment for your application process, please contact our Talent Acquisition Team by emailing [e-mail] or contacting Amanda Paterson, Talent Acquisition Specialist on 02 6360 9017 (please mention reference number 553288).

If you are an Aboriginal or Torres Strait Islander use our Aboriginal applicants guide to assist with applying for roles or our Aboriginal Career pathways team at [e-mail] for a yarn.

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