Distribution Administrator

Vinidex; Toowoomba Regional; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Free onsite parking

Employee Assistance Program

Service Awards and pay reviews

Diversity and inclusion programs

Career development opportunities

Job summary

Vinidex in Toowoomba is seeking a Distribution Administrator to join our distribution team. You will coordinate a broad range of administrative and operational activities to support the day-to-day functioning of the distribution network.

Reporting to the Distribution Centre Manager, you will handle inbound/outbound transactions in SAP, dispatch paperwork, stock invoicing, and liaison with 3PLs, with a focus on accuracy and safety.

Qualifications

• Must have experience in logistics, distribution, warehouse admin, customer service or supply chain.
• Experience with SAP or similar ERP system.
• Strong attention to detail and accuracy.
• Ability to prioritise and work in a fast-paced environment.
• Proactive with a continuous improvement mindset.
• Commitment to safety and compliance.

Responsibilities

• Process inbound and outbound transactions accurately in SAP.
• Prepare dispatch paperwork, delivery documentation and transport manifests.
• Coordinate customer orders to ensure delivery commitments are met.
• Manage stock invoicing and receipting with 3PL warehouses.
• Support inventory control activities including cycle counts and reconciliations.
• Monitor customer returns and ensure documentation is complete.
• Be a key contact for NATGAS operational enquiries.
• Liaise with internal teams and external transport providers.
• Produce reports and maintain accurate records for performance.

Skills

Logistics experience

Distribution experience

Warehouse administration

Customer service

Attention to detail

Time management

Communication skills

Tools

SAP ERP

Job description

About Us

For over six decades, Vinidex has been leading the way – setting the industry benchmark for pipeline systems and solutions. Our legacy spans across building, infrastructure, agriculture, and civil sectors.

We make life flow with groundbreaking, high-quality products, connecting everything from water, gas, and energy throughout Australia.

With the Aliaxis group as our parent company, we are part of one of the world's largest global networks to bring solutions to the world's water challenges.

We are proud of our focus on operating on 100% renewable energy by 2025 and our recycling programs across our sites.

We Are Looking For Passionate People That Want To Be Part Of Our Journey And Embrace The Behaviours That We Stand For

• We Dare to challenge the status quo, to innovate and to learn fast
• We Care for the environment, our customers and each other
• We Deliver by taking accountability for our decisions and actions

About The Role

We have an exciting opportunity for a qualified and experienced Distribution Administrator to join our distribution team at Vinidex manufacturing facility in Toowoomba.

This role is ideal for a highly organised and data driven administrator who thrives in a fast-paced logistics environment and enjoys working across inventory, distribution, customer service, and third-party logistics operations.

Reporting to the Distribution Centre Manager, you will be responsible for coordinating and managing a broad range of administrative and operational activities that support the day-to-day functioning of the distribution network.

What will you do?

• Processing inbound and outbound transactions accurately in SAP.
• Preparing dispatch paperwork, delivery documentation, and transport manifests.
• Coordinating customer orders to ensure delivery commitments are achieved.
• Managing stock invoicing and receipting between company and third-party logistics (3PL) warehouses.
• Supporting inventory control activities, including stock reconciliations, cycle counts, and discrepancy investigations.
• Monitoring customer returns and ensuring all documentation is completed correctly.
• Acting as a key point of contact for NATGAS operational enquiries.
• Liaising with internal teams and external transport providers to keep operations running smoothly.
• Producing reports and maintaining accurate records to support operational performance.
• Identifying opportunities to improve processes and drive efficiencies across the distribution function.

About You

• Experience in a logistics, distribution, warehouse administration, customer service, or supply chain role.
• Exposure to SAP or a similar ERP system.
• Strong attention to detail and a commitment to accuracy.
• The ability to prioritise tasks and work effectively in a fast-paced environment.
• Strong verbal and written communication skills, with the ability to build effective relationships across all levels of the business.
• Exceptional time management skills with the ability to tasks and work effectively in a fast-paced environment.
• A proactive, solutions-focused approach and a genuine commitment to continuous improvement and operational excellence.
• A strong focus on safety and compliance, with a commitment to maintaining best-practice standards.

Why join us? We care …

• You will enjoy working for a business that is conscious about what we do, how it operates and our impact on the environment.
• Industry leading paid parental leave - 26 weeks paid parental leave for primary carer and 4 weeks paid secondary carer.
• Free onsite parking.
• Employee Assistance Program access for you & your immediate family.
• We take it further with our Employee Recognition Programs and Service Awards, STI programme and Annual Pay reviews to reward you for a job well done.
• Opportunity to join our women mentoring programs.
• Diversity, equity, and inclusion is close to our heart as a global business, you will have the opportunity to join the DEI council.
• A tailored career development opportunities at home and abroad.
• A safe work environment with a strong focus on "Go for Zero".

For more information about this role, please contact Harjot Dhody on [phone]

Aliaxis is proud to be an equal opportunity employer who welcomes candidates and employees from all backgrounds. We are committed to building and investing in a culture of belonging, where all our employees feel empowered, can be their true selves and are able to bring their best ideas forward and contribute to the company’s “Growth with Purpose” strategy.

For us, equity and belonging starts at the application step: whether it's offering flexibility in scheduling interviews, or ensuring a supportive and inclusive environment, we strive to remove barriers and create equal opportunities for all applicants. Should you have specific needs, please do not hesitate to let us know and we will do our best to accommodate.

Just a heads up – we are currently not accepting CVs from recruitment agencies. Thanks for your understanding and cooperation!