Distribution Administrator

Axis Communications; Toowoomba Regional; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Paid parental leave (26 weeks)

Free onsite parking

Employee Assistance Program

Employee Recognition & Service Awards

Mentoring programs

DEI initiatives

Career development opportunities

Go for Zero safety culture

Job summary

Vinidex, part of the Aliaxis group, is seeking a qualified Distribution Administrator to join the Toowoomba facility. You will coordinate inbound/outbound transactions in SAP, manage dispatch paperwork, and liaise with 3PL warehouses to ensure on-time deliveries while supporting inventory controls and process improvements.

The role reports to the Distribution Centre Manager and requires attention to detail, strong communication, and the ability to work in a fast-paced logistics environment.

Qualifications

• Experience in a logistics, distribution, warehouse administration, customer service, or supply chain role.
• Exposure to SAP or a similar ERP system.
• Strong attention to detail and a commitment to accuracy.
• The ability to prioritise tasks and work effectively in a fast-paced environment.
• Strong verbal and written communication skills, with the ability to build effective relationships across all levels of the business.
• A proactive, solutions-focused approach and a genuine commitment to continuous improvement and operational excellence.
• A strong focus on safety and compliance, with a commitment to maintaining best-practice standards.

Responsibilities

• Processing inbound and outbound transactions accurately in SAP.
• Preparing dispatch paperwork, delivery documentation, and transport manifests.
• Coordinating customer orders to ensure delivery commitments are achieved.
• Managing stock invoicing and receipting between company and third-party logistics (3PL) warehouses.
• Supporting inventory control activities, including stock reconciliations, cycle counts, and discrepancy investigations.
• Monitoring customer returns and ensuring all documentation is completed correctly.
• Acting as a key point of contact for NATGAS operational enquiries.
• Liaising with internal teams and external transport providers to keep operations running smoothly.
• Producing reports and maintaining accurate records to support operational performance.
• Identifying opportunities to improve processes and drive efficiencies across the distribution function.

Skills

Logistics experience

Attention to detail

Communication skills

Time management

Tools

SAP

Job description

About Us

For over six decades, Vinidex has been leading the way – setting the industry benchmark for pipeline systems and solutions. Our legacy spans across building, infrastructure, agriculture, and civil sectors. We make life flow with groundbreaking, high-quality products, connecting everything from water, gas, and energy throughout Australia. With the Aliaxis group as our parent company, we are part of one of the world's largest global networks to bring solutions to the world's water challenges. We are proud of our focus on operating on 100% renewable energy by 2025 and our recycling programs across our sites. We are looking for passionate people that want to be part of our journey and embrace the behaviours that we stand for:

We Dare to challenge the status quo, to innovate and to learn fast

We Care for the environment, our customers and each other

We Deliver by taking accountability for our decisions and actions

About the role

We have an exciting opportunity for a qualified and experienced Distribution Administrator to join our distribution team at Vinidex manufacturing facility in Toowoomba. This role is ideal for a highly organised and data driven administrator who thrives in a fast-paced logistics environment and enjoys working across inventory, distribution, customer service, and third-party logistics operations.

Reporting to the Distribution Centre Manager, you will be responsible for coordinating and managing a broad range of administrative and operational activities that support the day-to-day functioning of the distribution network.

What will you do?

• Processing inbound and outbound transactions accurately in SAP.
• Preparing dispatch paperwork, delivery documentation, and transport manifests.
• Coordinating customer orders to ensure delivery commitments are achieved.
• Managing stock invoicing and receipting between company and third-party logistics (3PL) warehouses.
• Supporting inventory control activities, including stock reconciliations, cycle counts, and discrepancy investigations.
• Monitoring customer returns and ensuring all documentation is completed correctly.
• Acting as a key point of contact for NATGAS operational enquiries.
• Liaising with internal teams and external transport providers to keep operations running smoothly.
• Producing reports and maintaining accurate records to support operational performance.
• Identifying opportunities to improve processes and drive efficiencies across the distribution function.

About you

• Experience in a logistics, distribution, warehouse administration, customer service, or supply chain role.
• Exposure to SAP or a similar ERP system.
• Strong attention to detail and a commitment to accuracy.
• The ability to prioritise tasks and work effectively in a fast-paced environment.
• Strong verbal and written communication skills, with the ability to build effective relationships across all levels of the business.
• Exceptional time management skills with the ability to tasks and work effectively in a fast-paced environment.
• A proactive, solutions-focused approach and a genuine commitment to continuous improvement and operational excellence.
• A strong focus on safety and compliance, with a commitment to maintaining best-practice standards.

Why join us?

• Industry leading paid parental leave - 26 weeks paid parental leave for primary carer and 4 weeks paid secondary carer.
• Free onsite parking.
• Employee Assistance Program access for you & your immediate family.
• We take it further with our Employee Recognition Programs and Service Awards, STI programme and Annual Pay reviews to reward you for a job well done.
• Opportunity to join our women mentoring programs.
• Diversity, equity, and inclusion is close to our heart as a global business, you will have the opportunity to join the DEI council.
• A tailored career development opportunities at home and abroad.
• A safe work environment with a strong focus on “Go for Zero”.

For more information about this role, please contact Harjot Dhody on [phone]

Aliaxis is proud to be an equal opportunity employer who welcomes candidates and employees from all backgrounds.

We are committed to building and investing in a culture of belonging, where all our employees feel empowered, can be their true selves and are able to bring their best ideas forward and contribute to the company’s “Growth with Purpose” strategy.

For us, equity and belonging starts at the application step: whether it's offering flexibility in scheduling interviews, or ensuring a supportive and inclusive environment, we strive to remove barriers and create equal opportunities for all applicants.

Should you have specific needs, please do not hesitate to let us know and we will do our best to accommodate.

At Aliaxis we are driven by our purpose to solve the worlds water challenges and accelerate the change to clean energy – we design sustainable, easy to install, and innovative solutions that provide communities around the world with sustainable pipe and fittings for building, infrastructure, industrial, and agricultural applications.

We work in a dynamic, down-to-earth industry where you can bring your authentic self to work every day knowing that our teams embrace diversity, equality and inclusion.

We truly live our values – We Care, We Dare, We Deliver.

Aliaxis APAC employs over 1,300 employees across prominent local brands including Vinidex, Philmac, Marley, Dynex, and RXP.

We are committed to building and investing in a culture of belonging, where all our employees feel empowered, can be their true selves and are able to bring their best ideas forward and contribute to the company’s “Growth with Purpose” strategy.

For us, equity and belonging starts at the application step: whether it's offering flexibility in scheduling interviews, or ensuring a supportive and inclusive environment, we strive to remove barriers and create equal opportunities for all applicants.

Should you have specific needs, please do not hesitate to let us know and we will do our best to accommodate.