DIS Finance Manager

Our Voice Our Choice Pty Ltd; Maitland City Council; Hybrid; AUD 110,000 - 150,000; Full time

Benefits offered by this job

Hybrid work

Flexible hours

Job summary

Our Voice Our Choice Pty Ltd in Maitland NSW is seeking a Finance Manager to own the financial operations of the organisation, ensuring accurate, compliant and sustainable finances. You will oversee payroll, budgeting, cash flow and reporting, working closely with management to support growth.

This role requires experience with NDIS funding, PRODA, Xero and BAS/GST obligations, plus strong attention to detail and the ability to explain financial information to non-finance colleagues.

Qualifications

• 1-3 years' experience in NDIS administration, billing, claims, or finance.
• Relevant qualification in Accounting/Bookkeeping.
• Experience with payroll.
• Understanding of BAS, GST, PAYG and superannuation.
• Experience managing budgets and cash flow.
• Experience using PRODA, NDIS or finance software platforms such as Xero.
• Strong ability to communicate financial information to non-financial managers.
• Experience with NDIS pricing arrangements and claiming is desirable.

Responsibilities

• Oversee day-to-day financial management of the organisation.
• Manage end-to-end payroll processing and ensure accurate payments.
• Liaise with external payroll providers, accountants, or advisors.
• Monitor NDIS funding, drawdowns and claims, and manage participant budgets.
• Develop and monitor organisational budgets and provide regular reports.
• Handle BAS, GST, PAYG and payroll tax obligations.
• Maintain accurate financial records and reconciliations.
• Provide clear financial information to management.

Skills

Payroll processing

NDIS funding

Budgeting & forecasting

Financial reporting

Xero

PRODA

Cash flow

Attention to detail

Confidentiality

Non-financial communication

Education

Accounting/Bookkeeping qualification

Tools

Xero

PRODA

Excel

Job description

Our Voice Our Choice Pty Ltd – Maitland NSW

We are a growing NDIS organisation that believes you can run a successful business while still putting people first.

We are not too big, and we are not too corporate. We are a hands-on organisation that genuinely cares about our participants, our staff and the community we operate in.

We are looking for a Finance Manager who can take ownership of the financial side of our organisation and make sure the numbers, systems and processes are working properly. This is an important role within our business and will work closely with management to support financial stability, accountability and future growth.

About the role

As Finance Manager, you will oversee the day-to-day financial management of the organisation, ensuring finances are accurate, compliant, sustainable and well managed. You will have responsibility for the financial systems and processes that keep the organisation operating smoothly.

Your key responsibilities will include:

Payroll & Staff Financial Management

Manage end-to-end payroll processing.

Ensure employees are paid accurately and on time.

Manage superannuation obligations.

Manage PAYG withholding and payroll-related tax obligations.

Monitor leave balances and payroll records.

Ensure payroll processes comply with relevant employment requirements.

Liaise with external payroll providers, accountants or advisors where required.

Monitor participant NDIS funding and available budgets.

Manage and monitor NDIS drawdowns and claiming processes.

Identify discrepancies, rejected claims, underspending and potential funding issues.

Monitor participant budgets and service utilisation.

Work closely with operations to ensure services are financially sustainable.

Maintain accurate financial records relating to participant funding.

Process NDIS claims through PRODA

Manage billing for STA, Day Programs, and Support Coordination.

Create and maintain participant service agreements.

Reconcile accounts and resolve claim errors or rejections.

Track budgets and claims using advanced Excel functions.

Liaise with participants, support coordinators, and internal teams regarding funding queries.

Process NDIS and Non-NDIS invoices accurately and on time.

Monitor claim rejections and resolve rejected claims promptly.

Reconcile and allocate NDIS payments received in accounting system.

Follow up outstanding invoices

Maintain and prepare debtor ageing reports.

Budget Management

Develop and monitor organisational budgets.

Prepare regular budget reports for management.

Monitor actual expenditure against budgets.

Identify financial risks and areas of overspending.

Assist management with forecasting and financial planning.

Monitor cash flow and future financial requirements.

Provide management with clear and understandable financial information.

A

Accounts payable and accounts receivable.

Invoicing and payment management.

Bank reconciliations.

Expense management.

Company credit cards and expenditure monitoring.

Cash-flow management.

Month-end processes.

Liaising with accountants and external financial advisors.

Maintaining accurate financial records.

Tax & Statutory Obligations

You will assist with the organisation’s financial obligations, including:

BAS preparation and lodgement processes.

GST monitoring.

PAYG obligations.

Superannuation.

Payroll tax where applicable.

Tax liabilities and payment schedules.

ATO-related financial matters.

Working with external accountants and advisors to ensure obligations are met.

Insurance & Risk

Maintain oversight of business insurance policies.

Monitor renewal dates and insurance requirements.

Maintain appropriate records of insurance policies.

Liaise with brokers and insurers when required.

Ensure management is aware of upcoming renewals, changes or financial exposures.

What We Are Looking For

We want someone who is experienced, organised, trustworthy and commercially minded.

You will have:

1-3 years' experience in NDIS administration, billing, claims, or finance.

Relevant qualification in Accounting/Bookkeeping and demonstrated experience in a similar role.

Experience with payroll.

Understanding of BAS, GST, PAYG and superannuation.

Experience managing budgets and cash flow.

Excellent attention to detail.

Strong computer and accounting-system skills.

The ability to identify financial problems before they become bigger problems.

Experience using PRODA, NDIS or finance software platforms such as Xero.

Strong understanding of NDIS pricing arrangements and claiming.

Experience working with NDIS funding and claiming is highly desirable.

The ability to communicate financial information clearly to non-financial managers.

A high level of confidentiality and integrity.

The confidence to tell management when something doesn’t look right.

Highly organised with excellent attention to detail.

Current NDIS Worker Screening Check.

NDIS Worker Orientation Module.

Right to work in Australia.

First Aid and CPR.

This is not a role where we want someone simply entering numbers.

We want someone who will take ownership.

We want you to know what is happening with our money.

If something doesn’t balance, we want you to find out why.

If a budget is heading in the wrong direction, we want you to identify it early.

If a financial obligation is approaching, we want you to know about it before the deadline.

If you see a better way of doing something, we want you to tell us.

We want you to become the person management can trust with the numbers.

Flexibility & Work-Life Balance

We believe good people do their best work when they have a healthy balance between work and life.

This PPT Hybrid position offers Flexibility:

Working from home.

1 Day a week Office-based work.

Flexible start and finish times.

Flexible working hours where operationally practical.

Working around family and personal commitments where possible.

We care about getting the work done properly, rather than simply watching the clock.

Our Culture

We are serious about our business, but we don’t take ourselves too seriously.

We want people who are:

Professional – because our participants and our business deserve high standards.

Reliable – because people need to be able to depend on you.

A team player – because nobody succeeds on their own.

Positive – because work should be a place where people enjoy coming together.

Honest – because financial integrity is non-negotiable.

Fun to be around – because a great workplace should have some personality.

Community minded – because our reputation matters.

We Reward Our People

We recognise the contribution our staff make to the organisation.

Where applicable and subject to company policies and employment arrangements, we offer opportunities for:

Annual service bonuses recognising ongoing commitment.

Performance and achievement bonuses where applicable.

Employee satisfaction and recognition bonuses.

Recognition for outstanding contribution.

Training and professional development opportunities.

Flexible working arrangements.

A supportive management team.

A workplace that genuinely values work-life balance.

What Success Looks Like

After joining us, we want you to become the person management can confidently say:

“Our finances are under control.”

You will help us achieve:

Accurate and timely payroll.

Accurate NDIS financial management and drawdowns.

Reliable cash-flow forecasting.

No surprises with tax and statutory obligations.

Strong financial systems and processes.

Early identification of financial risks.

Clear financial information for management.

A financially sustainable and growing organisation.

Why Join Us?

We are building something we are proud of.

We want to be known for the quality of our services, the way we treat our participants and the way we treat our people.

We aren’t too big to know our people.

We aren’t too small to have big ambitions.

And we are never too busy to care.

If you are an experienced finance professional who wants to have a genuine impact rather than simply process numbers, we would love to hear from you