NDIS Finance Specialist

Virtual Staff 365; Sydney; Hybrid; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Permanent work-from-home setup

Dayshift (AEDT business hours)

Full-Time opportunity

HMO (STAFF only)

Annual leave

Christmas Bonus equivalent to 1 month

Job summary

Virtual Staff 365 is seeking an NDIS Finance Specialist in Sydney to manage end-to-end daily financial operations, payroll, and NDIS claims for a key client. The role focuses on accurate billing, timely claims, and precise reconciliations within a fast-paced environment.

The ideal candidate will have hands-on Xero experience, payroll expertise, and familiarity with NDIS finance workflows, with a preference for those who can work remotely from Australia.

Qualifications

• Proven experience in a bookkeeping, accounting, or finance administration role.
• Practical understanding of NDIS finance workflows, billing, and claiming procedures.
• Intermediate to advanced proficiency in Xero including bank reconciliations, accounts payable, and accounts receivable.
• Demonstrated experience in payroll processing and timesheet verification.
• High attention to detail and strong organisational skills to consistently meet deadlines.

Responsibilities

• NDIS Billing & Claims Management: Prepare and submit routine NDIS participant billing and claim files.
• NDIS Billing & Claims Management: Investigate rejected or adjusted NDIS claims to ensure proper resolution.
• NDIS Billing & Claims Management: Reconcile payment advice statements against submitted NDIS claims.
• NDIS Billing & Claims Management: Maintain accurate participant service delivery records and finance documentation.
• Bookkeeping & Financial Operations: Perform daily Xero bookkeeping tasks including accounts payable and accounts receivable.
• Bookkeeping & Financial Operations: Conduct regular bank reconciliations and monitor transaction workflows.
• Bookkeeping & Financial Operations: Prepare routine financial reports and maintain up-to-date accounting records.
• Bookkeeping & Financial Operations: Communicate with internal teams and clients to resolve billing queries.
• Payroll & Timesheet Administration: Process end-to-end payroll and verify timesheet accuracy.
• Payroll & Timesheet Administration: Apply appropriate pay conditions, allowances, overtime, and penalty rates.
• Payroll & Timesheet Administration: Ensure single touch payroll compliance and complete routine payroll reconciliations.

Skills

Xero bookkeeping

Payroll processing

Timesheet verification

NDIS finance workflows

Reconciliations

Tools

Xero

Lumary

NDIA provider portals

Salesforce

Budgetly

Job description

Our client is a Sydney-based accounting and business advisory firm specialising in targeted financial strategies for small and medium-sized enterprises. They provide expert corporate guidance and operational support to help businesses maintain profitable and compliant operations.

They are now seeking to hire an NDIS Finance Specialist to manage end-to-end daily financial operations and payroll for a key NDIS client. This role is essential for maintaining accurate billing, seamless NDIS claims, precise reconciliations, and compliant payroll processing.

Job Responsibilities

NDIS Billing & Claims Management

• Prepare and submit routine NDIS participant billing and claim files
• Investigate rejected or adjusted NDIS claims to ensure proper resolution
• Reconcile payment advice statements against submitted NDIS claims
• Maintain accurate participant service delivery records and finance documentation

Bookkeeping & Financial Operations

• Perform daily Xero bookkeeping tasks including accounts payable and accounts receivable
• Conduct regular bank reconciliations and monitor transaction workflows
• Prepare routine financial reports and maintain up-to-date accounting records
• Communicate with internal teams and clients to resolve billing queries

Payroll & Timesheet Administration

• Process end-to-end payroll and verify timesheet accuracy
• Apply appropriate pay conditions, allowances, overtime, and penalty rates
• Ensure single touch payroll compliance and complete routine payroll reconciliations

• Proven experience in a bookkeeping, accounting, or finance administration role
• Practical understanding of NDIS finance workflows, billing, and claiming procedures
• Intermediate to advanced proficiency in Xero including bank reconciliations, accounts payable, and accounts receivable
• Demonstrated experience in payroll processing and timesheet verification
• High attention to detail and strong organisational skills to consistently meet deadlines

Nice-to-Have Skills

• Experience using Lumary for participant billing and service delivery workflows
• Practical exposure to NDIA provider portals
• Familiarity with SCHADS award payroll conditions, allowances, and penalties
• Experience using Salesforce within an NDIS environment
• Experience using Budgetly for expense management and reconciliation

• Permanent work-from-home set-up
• Dayshift (Australian Eastern Daylight Time business hours)
• Full-Time opportunity
• HMO (STAFF only)
• Annual leave
• Christmas Bonus equivalent to 1 month's wage (pro-rate)