Depot Support Officer

Kyogle Council; Sydney; On-site; AUD 60,000 - 70,000; Full time

Job summary

Kyogle Council is seeking a Depot Support Officer to join our Assets and Infrastructure Services team at the Kyogle Works Depot. You will provide administrative, purchasing and stores support to our operations, helping ensure procurement, stock control and reporting are accurate and timely.

Reporting to the Fleet and Depot Overseer, you will liaise with suppliers and internal teams, coordinate deliveries, maintain records and support safety and compliance across the depot.

Qualifications

• Experience in purchasing, storekeeping and office administration.
• Proficient in Microsoft Office and computer-based systems.
• Current Class C Driver's Licence.
• Strong written and verbal communication skills.
• Ability to work independently and in a team.
• Commitment to equal employment opportunity and safety principles.
• Knowledge of local government processes is advantageous.

Responsibilities

• Assist with purchasing goods and services, including requisitions and purchase orders.
• Coordinate deliveries with suppliers and internal departments.
• Maintain supplier registers and stock records.
• Manage the Plant Maintenance System and related reporting.
• Prepare correspondence, reports and documentation.
• Provide depot administrative support and handle inquiries.
• Operate a forklift safely when licensed.
• Ensure compliance with WH&S, confidentiality and procedures.
• Support continuous improvement of depot processes.

Skills

Purchasing

Storekeeping

Administration

Customer service

Communication

Stock control

Problem-solving

Forklift operation

Teamwork

Education

School Certificate or equivalent

Tools

Microsoft Office

Computer-based stores and purchasing systems

Forklift licence

Job description

Are you organised, customer-focused and ready to play an important role in supporting Council’s day-to-day operations? Kyogle Council is seeking a motivated and reliable Depot Support Officer to join our Assets and Infrastructure Services team at the Kyogle Council Works Depot.

This is a great opportunity for someone with experience in purchasing, storekeeping and administration who enjoys working collaboratively, providing excellent customer service and helping keep essential Council operations running efficiently.

Position Overview

Reporting to the Fleet and Depot Overseer, the Depot Support Officer provides efficient, courteous and reliable administrative, purchasing and stores support to Council’s operational teams.

You will assist with procurement processes, supplier coordination, stock control, plant maintenance records, fuel reporting and general depot administration. You will play an important role in ensuring purchasing and administrative processes are completed accurately, efficiently and in accordance with Council policies and procedures.

Key Responsibilities

• Assist with purchasing goods and services, including preparing requisitions, obtaining quotations and processing purchase orders in accordance with Council procedures.
• Liaise with suppliers and internal departments to coordinate deliveries, confirm requirements and support effective procurement outcomes.
• Assist with the annual procurement of suppliers and maintain registers of preferred suppliers, standards and specifications.
• Maintain Council’s Plant Maintenance System, including plant records, maintenance information and related reporting.
• Coordinate depot communication systems and prepare weekly fuel system reports.
• Assist with stocktaking, stock control, inventory records and the reconciliation of physical stock against computerised records.
• Provide administrative support, including preparing correspondence, reports, forms and other documentation.
• Respond to telephone, radio and general enquiries professionally and courteously, ensuring requests are accurately recorded and directed to the appropriate personnel.
• Operate a forklift safely when required and appropriately licensed.
• Maintain accurate records and ensure compliance with Council procedures, workplace health and safety requirements, confidentiality and ethical conduct.
• Contribute to the continuous improvement of depot administrative, purchasing and customer service processes.

About You

You are a dependable and organised professional with sound administrative skills, a practical approach to problem‑solving and a strong commitment to customer service. You enjoy working as part of a team while also being confident managing tasks independently and taking initiative when required.

You have experience in purchasing, storekeeping and office administration, with the ability to maintain accurate records, manage competing priorities and communicate effectively with staff, suppliers and other stakeholders. You are comfortable using Microsoft Office and computer‑based systems, and you understand the importance of following established procedures, maintaining confidentiality and working safely.

To be successful in this role, you will have

• A School Certificate or equivalent.
• Proficiency in Microsoft Office and a working knowledge of computer‑based stores and purchasing systems.
• A current Class C Driver’s Licence.
• Demonstrated experience in purchasing, storekeeping procedures, office administration and recordkeeping.
• Strong written and verbal communication skills.
• The ability to work independently and collaboratively within a team.
• An understanding of equal employment opportunity and workplace health and safety principles, with the ability to apply these in daily work.
• Experience in local government, an understanding of bookkeeping principles, a forklift licence and well‑developed interpersonal and negotiation skills will be highly regarded.

About Kyogle

At Kyogle Council, we are committed to meeting the challenges of our unique and diverse region. Our teams work together to deliver essential services and support the needs of our community.
Joining Council means becoming part of a team that values integrity, collaboration, accountability and quality service. As a Depot Support Officer, you will make a practical contribution to the efficient delivery of Council’s operations.

This is an opportunity to build your skills, contribute to essential local government services and become part of a supportive team. If you are proactive, detail‑oriented and enjoy a varied role where your work makes a difference, we encourage you to apply.

Kyogle Council is an equal opportunity employer and encourages applications from people from diverse backgrounds and experiences, people living with disabilities and indigenous Australians.