Depot Support Officer

Kyogle Council; Kyogle; On-site; AUD 66,000 - 76,000; Full time

Benefits offered by this job

Superannuation benefits

Salary packaging options

9-day fortnight

Job summary

Kyogle Council is seeking a Depot Support Officer to provide efficient administrative, purchasing and stores support to operational teams at the Works Depot. The role reports to the Fleet and Depot Overseer and involves procurement, stock control, plant records, fuel reporting and depot administration.

You will contribute to accurate processes, liaise with suppliers, coordinate deliveries and support warranty and maintenance reporting, while upholding safety and confidentiality in daily work.

Qualifications

• Experience in purchasing, storekeeping and office administration with ability to maintain accurate records and manage competing priorities.
• Proficiency in Microsoft Office and computer-based stores/purchasing systems.
• Strong written and verbal communication skills.
• Ability to work independently and in a team.
• Understanding of equal employment opportunity and workplace health and safety principles, applicable in daily work.
• Experience in local government and bookkeeping principles; forklift licence is highly regarded.

Responsibilities

• Assist with purchasing goods and services, including preparing requisitions, obtaining quotations and processing purchase orders in accordance with Council procedures.
• Liaise with suppliers and internal departments to coordinate deliveries and support procurement outcomes.
• Assist with annual procurement of suppliers and maintain registers of preferred suppliers, standards and specifications.
• Maintain Plant Maintenance System, including plant records and maintenance reporting.
• Coordinate depot communication systems and prepare weekly fuel system reports.
• Assist with stocktaking, stock control and reconciliation of physical stock with records.
• Provide administrative support, including preparing correspondence, reports and forms.
• Respond to telephone, radio and general enquiries professionally and courteously.

Skills

Purchasing

Storekeeping

Administration

Customer service

Tools

Microsoft Office

Forklift licence

Job description

Are you organised, customer-focused and ready to play an important role in supporting Council's day-to-day operations? Kyogle Council is seeking a motivated and reliable Depot Support Officer to join our Assets and Infrastructure Services team at the Kyogle Council Works Depot.

This is a great opportunity for someone with experience in purchasing, storekeeping and administration who enjoys working collaboratively, providing excellent customer service and helping keep essential Council operations running efficiently.

• Salary: Grade 4. Starting at $65,644.80 pa or up to $76,065.60 pa depending on experience
• 38 hours per week, 9-day fortnight - enjoy a long weekend every second week
• Superannuation and access to a range of salary packaging benefits
• A friendly, supportive and team-oriented working environment
• Opportunities to develop your skills and experience

Position Overview

Reporting to the Fleet and Depot Overseer, the Depot Support Officer provides efficient, courteous and reliable administrative, purchasing and stores support to Council's operational teams.

You will assist with procurement processes, supplier coordination, stock control, plant maintenance records, fuel reporting and general depot administration. You will play an important role in ensuring purchasing and administrative processes are completed accurately, efficiently and in accordance with Council policies and procedures.

Key Responsibilities

• Assist with purchasing goods and services, including preparing requisitions, obtaining quotations and processing purchase orders in accordance with Council procedures.
• Liaise with suppliers and internal departments to coordinate deliveries, confirm requirements and support effective procurement outcomes.
• Assist with the annual procurement of suppliers and maintain registers of preferred suppliers, standards and specifications.
• Maintain Council's Plant Maintenance System, including plant records, maintenance information and related reporting.
• Coordinate depot communication systems and prepare weekly fuel system reports.
• Assist with stocktaking, stock control, inventory records and the reconciliation of physical stock against computerised records.
• Provide administrative support, including preparing correspondence, reports, forms and other documentation.
• Respond to telephone, radio and general enquiries professionally and courteously, ensuring requests are accurately recorded and directed to the appropriate personnel.
• Operate a forklift safely when required and appropriately licensed.
• Maintain accurate records and ensure compliance with Council procedures, workplace health and safety requirements, confidentiality and ethical conduct.
• Contribute to the continuous improvement of depot administrative, purchasing and customer service processes.

About You

You are a dependable and organised professional with sound administrative skills, a practical approach to problem-solving and a strong commitment to customer service. You enjoy working as part of a team while also being confident managing tasks independently and taking initiative when required.

You have experience in purchasing, storekeeping and office administration, with the ability to maintain accurate records, manage competing priorities and communicate effectively with staff, suppliers and other stakeholders. You are comfortable using Microsoft Office and computer-based systems, and you understand the importance of following established procedures, maintaining confidentiality and working safely.

To be successful in this role, you will have

• Proficiency in Microsoft Office and a working knowledge of computer-based stores and purchasing systems.
• Demonstrated experience in purchasing, storekeeping procedures, office administration and recordkeeping.
• Strong written and verbal communication skills.
• The ability to work independently and collaboratively within a team.
• An understanding of equal employment opportunity and workplace health and safety principles, with the ability to apply these in daily work.
• Experience in local government, an understanding of bookkeeping principles, a forklift licence and well-developed interpersonal and negotiation skills will be highly regarded.

About Kyogle

At Kyogle Council, we are committed to meeting the challenges of our unique and diverse region. Our teams work together to deliver essential services and support the needs of our community.

Joining Council means becoming part of a team that values integrity, collaboration, accountability and quality service. As a Depot Support Officer, you will make a practical contribution to the efficient delivery of Council's operations.

This is an opportunity to build your skills, contribute to essential local government services and become part of a supportive team. If you are proactive, detail-oriented and enjoy a varied role where your work makes a difference, we encourage you to apply.

Kyogle Council is an equal opportunity employer and encourages applications from people from diverse backgrounds and experiences, people living with disabilities and indigenous Australians.