Depot/Admin Coordinator – Mackay

Woodham Petroleum; Mackay Regional; On-site; AUD 55,000 - 73,000; Full time

Benefits offered by this job

Weekly pay

Job security

Training in scheduling

Supportive team

Safety focus

Job summary

Woodham Petroleum is seeking a Depot/Admin Coordinator to join our Mackay operation. This full-time, permanent role provides on-the-job training and an opportunity to grow within a supportive regional team.

You will support depot operations, assist customers, process orders, maintain records and help with driver scheduling and fleet maintenance, ensuring fuel deliveries are coordinated safely and on time. The role offers weekly pay and strong emphasis on safety and service.

Qualifications

• Previous experience in administration, customer service, transport or logistics.
• Strong organisational skills with the ability to manage competing priorities.
• Confident and professional communication skills.
• Strong attention to detail and the ability to maintain accurate records.
• Proficiency in Microsoft Office, with a willingness to learn scheduling and transport systems.

Responsibilities

• Provide administrative support to the Depot Manager and depot team.
• Respond to customer enquiries, process orders and coordinate fuel deliveries.
• Assist with driver scheduling and communicate changes to drivers and customers.
• Maintain accurate delivery, operational, safety and compliance records.
• Assist with driver onboarding and the coordination of fleet servicing and maintenance.

Skills

Administration

Customer service

Transport/logistics coordination

Microsoft Office

Tools

Scheduling systems

Job description

Woodham Petroleum operates a regional network of fuel depots, roadhouses and fuel distribution services across Queensland and New South Wales. As a family-owned business, we are committed to supporting regional communities while providing safe and reliable fuel supply services.

We are seeking a Depot/Admin Coordinator to join our Mackay operation. This is a full-time, permanent position offering long-term stability, on-the-job training and the opportunity to develop your skills within a supportive and growing regional team.

About the Role

The Depot/Admin Coordinator will provide administrative and operational support to the Mackay Depot Manager and broader depot team.

This role will be responsible for assisting customers, processing orders, maintaining accurate records and supporting the day-to-day coordination of depot operations. You will also be trained in delivery scheduling and driver coordination, providing an excellent opportunity to develop your knowledge of transport and fuel distribution operations.

You will work closely with customers, drivers and internal departments to help ensure fuel deliveries are completed safely, efficiently and on time.

What’s on Offer

• Weekly pay
• Job security with a growing fuel distribution business
• Training in delivery scheduling and transport coordination
• Supportive, family-owned team environment
• Strong focus on safety and customer service

Key Responsibilities

• Provide administrative support to the Depot Manager and depot team.
• Respond to customer enquiries, process orders and coordinate fuel deliveries.
• Assist with driver scheduling and communicate changes to drivers and customers.
• Maintain accurate delivery, operational, safety and compliance records.
• Assist with driver onboarding and the coordination of fleet servicing and maintenance.

About You

• Previous experience in administration, customer service, transport or logistics.
• Strong organisational skills with the ability to manage competing priorities.
• Confident and professional communication skills.
• Strong attention to detail and the ability to maintain accurate records.
• Proficiency in Microsoft Office, with a willingness to learn scheduling and transport systems.