Defence ISS & Documentation Project Support Officer

Thales; Sydney; Vor Ort; AUD 65.000 - 90.000; Vollzeit

Benefits dieser Stelle

Competitive remuneration

Fitness Passport Discount

Employee discounts with affiliates

Modernised Paid Parental Leave

Veterans Leave

Novated Lease options

Personal & professional training and开发

Zusammenfassung

Thales Defence Mission Systems is seeking a Scylla ISS Project Support Officer in Sydney to join a diverse team supporting in-service submarines. You will provide administrative and project support services across document control, meeting coordination, financial administration and travel arrangements.

You will work with tools such as JIRA, MS Office, and SharePoint, contribute to Lean improvements, and help manage project actions and reporting.

Qualifikationen

• Minimum of 3 years’ experience in a project administration role.
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint.
• Strong written and verbal communication skills.
• Good initiative, self-management and planning abilities.
• Ability to communicate effectively at all levels.
• Experience learning new software packages (e.g. JIRA).

Aufgaben

• Document Control: Preparation, configuration, transmission and retention management of formal correspondence and contract deliverables
• Act as moderator for document reviews of controlled project documents
• Periodic Report Review Administration: ensure reports are updated monthly, meetings are scheduled & actions complete
• Financial Administration: raise purchase orders & acquit invoices as required
• Meeting administration: schedule & update project meetings, draft agendas, take minutes
• Travel co-ordinator administration: book flights & accommodation, manage itineraries
• Administer staff allowances: Commitment, Offsite & Travel
• Maintain and coordinate project actions utilising company tools (JIRA) including office supplies and consumables for the UWS Programmes Office
• Support the administration of the Scylla ISS SharePoint Site
• Participate in the continuous improvement of administrative/support systems, processes and procedures, including Lean systems and processes
• Actively contribute to HSE culture & improvements within the group

Kenntnisse

Communication skills

Planning skills

Self-management

JIRA

Ausbildung

Cert IV in Business Administration

Tools

Microsoft Office Suite

JIRA

Oracle financial software

Jobbeschreibung

Thales Defence Mission Systems is seeking a Scylla ISS Project Support Officer in Sydney to join a diverse team supporting in-service submarines. You will provide administrative and project support services across document control, meeting coordination, financial administration and travel arrangements.

You will work with tools such as JIRA, MS Office, and SharePoint, contribute to Lean improvements, and help manage project actions and reporting.