Scylla Project Support Officer

Thales; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration

Fitness Passport Discount

Employee discounts with affiliates

Modernised Paid Parental Leave

Veterans Leave

Novated Lease options

Personal & professional training and开发

Job summary

Thales Defence Mission Systems is seeking a Scylla ISS Project Support Officer in Sydney to join a diverse team supporting in-service submarines. You will provide administrative and project support services across document control, meeting coordination, financial administration and travel arrangements.

You will work with tools such as JIRA, MS Office, and SharePoint, contribute to Lean improvements, and help manage project actions and reporting.

Qualifications

• Minimum of 3 years’ experience in a project administration role.
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint.
• Strong written and verbal communication skills.
• Good initiative, self-management and planning abilities.
• Ability to communicate effectively at all levels.
• Experience learning new software packages (e.g. JIRA).

Responsibilities

• Document Control: Preparation, configuration, transmission and retention management of formal correspondence and contract deliverables
• Act as moderator for document reviews of controlled project documents
• Periodic Report Review Administration: ensure reports are updated monthly, meetings are scheduled & actions complete
• Financial Administration: raise purchase orders & acquit invoices as required
• Meeting administration: schedule & update project meetings, draft agendas, take minutes
• Travel co-ordinator administration: book flights & accommodation, manage itineraries
• Administer staff allowances: Commitment, Offsite & Travel
• Maintain and coordinate project actions utilising company tools (JIRA) including office supplies and consumables for the UWS Programmes Office
• Support the administration of the Scylla ISS SharePoint Site
• Participate in the continuous improvement of administrative/support systems, processes and procedures, including Lean systems and processes
• Actively contribute to HSE culture & improvements within the group

Skills

Communication skills

Planning skills

Self-management

JIRA

Education

Cert IV in Business Administration

Tools

Microsoft Office Suite

JIRA

Oracle financial software

Job description

At Thales, we know technology has the ability to make our world more secure, sustainable, and inclusive – and that it’s all driven by human intelligence.

Because it takes human intelligence to build and power the systems and solutions that people depend on every day. So we stay curious and make space for diverse points of view. We share what we know and we challenge what’s possible.

From manufacturing and engineering to cybersecurity and space, we’re driving progress in some of the world’s most important industries – and working together to build a future we can all trust.

The Thales Defence Mission Systems Domain is a leading provider of integrated mission solutions to surface ships and submarines, and is the No.1 Naval fleet support and technical services company in Australia. It is also a specialist in the upgrade of naval vessels providing systems and platforms integration capabilities.

The Scylla Project Support Officer will be part of a diverse team of engineers, technicians, production staff and management involved in the In-Service Support (ISS) of Collins class submarine. Specifically, providing administrative and project support services to the group.

OUR BENEFITS:

• Competitive remuneration

• Fitness Passport Discount – Access to a network of Gyms across AUS

• Employee discounts with a number of affiliates (Travel, Car hire, Tech, Medical Insurance)

• Modernised Paid Parental Leave

• Veterans Leave

• Novated Lease options

• Personal & professional training development opportunities

KEY OUTCOMES AND RESPONSIBILITIES

As a Scylla ISS Project Support Officer, you are responsible for ensuring:

• Document Control: Preparation, configuration, transmission and retention management of formal correspondence and contract deliverables
• Act as moderator for document reviews of controlled project documents
• Periodic Report Review Administration: ensure reports are updated monthly, meetings are scheduled & actions complete
• Financial Administration: raise purchase orders & acquit invoices as required
• Meeting administration: schedule & update project meetings, draft agendas, take minutes
• Travel co-ordinator administration: book flights & accommodation, manage itineraries
• Administer staff allowances: Commitment, Offsite & Travel
• Maintain and coordinate project actions utilising company tools (JIRA) including office supplies and consumables for the UWS Programmes Office
• Support the administration of the Scylla ISS SharePoint Site
• Participate in the continuous improvement of administrative/support systems, processes and procedures, including Lean systems and processes
• Actively contribute to HSE culture & improvements within the group

KNOWLEDGE/EXPERIENCE/QUALIFICATIONS

To be successful in your role, you will have demonstrated and/or acquired the following knowledge and experience:

• Minimum of 3 years’ experience in a project administration related role
• Demonstrated abilities in using Microsoft Outlook, Word, Excel & PowerPoint
• Must have very good written and verbal communication skills
• Must have good initiative, self-management and planning skills
• Ability to communicate effectively at all levels
• Demonstrated experience in learning new software packages (e.g. JIRA)

DESIRABLE EXPERIENCE

• Previous experience working within Defence or Defence Industry environment LEAN or other continuous improvement exposure
• Cert IV Business Administration
• Demonstrated abilities in using ORACLE financial software
• Previous experience in document control

GOOD TO KNOW

Prior to being offered employment, you will need to complete pre-employment police and (role dependent) medical checks. Applicants must be Australian citizens and be eligible to obtain NV1 security clearance.

Additional information with regards to clearances is available from the Australian Government Security Vetting Agency website http://www.defence.gov.au/AGSVA/. In some cases, individuals who hold a current clearance from a foreign government may be eligible to have this clearance recognised by the Australian Government and be eligible for this role.

The Australian Defence Trade Controls Act (DTCA) is applicable and as such, your nationality may be a factor in determining your suitability for this role.

The U.S. International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role.

We’re proud to be endorsed by WORK180 as an Employer for All Women, but we know there’s always more we can do. We’ll continue to foster industry partnerships, employee resource groups (ERGs) and development opportunities to make Thales a genuinely equitable employer, for everyone.

Read more about our WORK180 endorsement.

It’s easy to dismiss the perfect opportunity if you don’t see yourself as the perfect fit.

We’re committed to supporting a diverse workplace, and that starts here.