Defence Facilities Coordinator – On-Site (14-Month)

BGIS; Adelaide; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Free onsite parking

On-site work in Osborne

Employee benefits

Job summary

BGIS is seeking a Facilities Coordinator to support the day-to-day operations at a defence site in Osborne, SA. You will act as the first point of contact for the BGIS management office, coordinate maintenance requests, work orders and service contracts to ensure safety and efficiency on site.

The role is a 14-month fixed term, 100% on-site with free onsite parking. The ideal candidate is organised, proactive and skilled in facilities management, QA/WHS, and client communication.

Qualifications

• Experience in a facilities, property or corporate real estate environment.
• Proficiency in Word, Excel and Outlook.
• Experience working within QA, WHS and environmental systems.
• Australian Citizen with the ability to obtain and maintain an NV1 Security Clearance.
• Tertiary qualifications in building or facilities management.
• Knowledge of building services and general building maintenance.
• Experience with CMMS platforms such as Manhattan.
• Experience preparing written reports and recommendations.
• Training in WHS, QA and environmental legislation and systems.
• Experience in defence or other secure environments.

Responsibilities

• Act as the first point of contact for the BGIS management office, handling enquiries from internal and external customers.
• Log, allocate and track preventative and reactive work orders in the CMMS so contract KPIs are met.
• Respond to reported issues and coordinate timely, effective solutions.
• Schedule and oversee service contracts, including essential services and statutory maintenance inspections and certifications.
• Support subcontractor management, including documentation, sign in and out, WHS paperwork and insurance currency.
• Maintain the asset register, stock and spares inventory, and maintenance history in the CMMS.
• Follow up job requests and keep the client informed about overdue works.
• Review invoices, maintain the purchase order register and support annual budgets.
• Help prepare monthly contract reports and run client meetings, including agendas and minutes.
• Carry out periodic maintenance inspections of services, plant and equipment.
• Maintain the after-hours on-call system and support WHS and environmental compliance.

Skills

Organisational skills

Communication

Multitasking

MS Office

QA/WHS knowledge

Education

High School Certificate or equivalent

Tertiary qualifications in building or facilities management

Tools

CMMS Manhattan

MS Office Suite

Job description

BGIS is seeking a Facilities Coordinator to support the day-to-day operations at a defence site in Osborne, SA. You will act as the first point of contact for the BGIS management office, coordinate maintenance requests, work orders and service contracts to ensure safety and efficiency on site.

The role is a 14-month fixed term, 100% on-site with free onsite parking. The ideal candidate is organised, proactive and skilled in facilities management, QA/WHS, and client communication.