Assistant Facilities Manager

BGIS; Adelaide; Vor Ort; AUD 90.000 - 120.000; Vollzeit

Benefits dieser Stelle

Free Onsite Parking

Spot recognition vouchers

Employee referral bonus $2,000

Flare discounts

Zusammenfassung

BGIS is seeking an Assistant Facilities Manager for a major defence and shipbuilding site in Osborne, SA. This 100% on-site role reports to the Facilities Manager, supporting day-to-day operation, service delivery, and client liaison to meet contract KPIs.

The ideal candidate has facilities management experience, supervision skills, budgeting and tendering knowledge, and is eligible for NV1 clearance. Join BGIS to help ensure safety, quality and timely maintenance on site.

Qualifikationen

• Experience in a building or facilities management environment.
• Experience supervising staff or coordinating teams.
• Budgeting and invoicing experience.
• QA, WHS and environmental systems experience.
• Proficiency with CMMS and Microsoft Office.
• Excellent written and verbal communication, client-facing.
• Australian Citizen with ability to obtain NV1 clearance.
• Current Driver's Licence.

Aufgaben

• Manage the CMMS; ensure preventive and reactive work orders meet KPIs.
• Act as the first point of contact for the client and stakeholders.
• Supervise and support on-site maintenance staff.
• Schedule and oversee service contracts and inspections.
• Support subcontractor management and related documentation.
• Carry out regular maintenance inspections of services and equipment.
• Follow up job requests and inform client of overdue works.
• Review invoices, raise client invoices, and manage PO register.
• Prepare monthly contract reports and run client meetings.
• Support tendering and scopes of work development.
• Maintain SharePoint in line with QMS.
• Join after-hours on-call roster and assist WHS/compliance.

Kenntnisse

People supervision

Client liaison

Budgeting & invoicing

Multitasking

Adaptability

Ausbildung

High School Certificate

Electrical or trades qualification

Senior First Aid Certificate

Tertiary qualifications in FM/building management

Tools

CMMS platforms

Microsoft Office

SharePoint

Jobbeschreibung

Job Description

Assistant Facilities Manager – Osborne

Location: Osborne, SA

Company: BGIS, Secure Government & Defence Environment

Employment Type: Full Time, Permanent, On-Site

Security Clearance: Australian Citizens only, as an NV1 clearance will be sought

Benefits

Free Onsite Parking

We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.

About BGIS

BGIS is a global provider of integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on our collaborative and inclusive culture, and on maintaining high standards of safety, quality, and service.

Purpose of the Role

BGIS is looking for an Assistant Facilities Manager to support the day-to-day operation and service delivery of a significant defence and shipbuilding site in Osborne. Reporting to the Facilities Manager, you'll work closely with client and BGIS teams to keep maintenance running smoothly, support the on-site team, and be a trusted point of contact for the client.

This is a long-standing client relationship, and the role is highly client-facing. This is a role with real scope to make your mark. You'll have the support of the wider BGIS team and the opportunity to help shape how the site continues to improve.

The ideal candidate is a collaborative, motivated team player who brings fresh ideas and enjoys working directly with clients. Whether your experience comes from the soft services or technical side of facilities management, we'd love to hear from you.

Key Responsibilities

• Manage the CMMS, making sure preventative and reactive work orders are captured, allocated and completed to meet contract KPIs.
• Act as the first point of contact for the client and other internal and external stakeholders.
• Supervise and support the maintenance and support staff on site.
• Schedule and oversee service contracts, including essential services and statutory maintenance inspections and certifications.
• Support subcontractor management, including documentation, sign in and out, WHS and insurance currency.
• Carry out regular maintenance inspections of services, plant and equipment.
• Follow up job requests and keep the client informed about any overdue works.
• Review invoices, raise client invoices, maintain the purchase order register and contribute to monthly accruals and budgets.
• Help prepare monthly contract reports and run client meetings.
• Support tendering and the development of scopes of work and subcontract documentation.
• Keep information current in SharePoint in line with the Quality Management System.
• Take part in the after hours on call roster and emergency call outs, and support WHS and environmental compliance.

Education, Experience & Skills

Essential

• Experience in a building or facilities management environment, ideally in a property or similarly complex setting.
• Experience in people supervision or team coordination.
• Knowledge of building services and general building maintenance.
• Experience scoping, tendering or managing subcontractors.
• Sound financial and commercial understanding, including budgeting and invoicing.
• Experience working within QA, WHS and environmental systems.
• Proficiency in Microsoft Office and CMMS platforms.
• Excellent written and verbal communication skills, with confidence working directly with clients.
• Ability to juggle multiple tasks and adapt to change.
• High School Certificate or equivalent.
• Current Driver's Licence.
• Australian Citizen with the ability to obtain and maintain an NV1 Security Clearance.

Desirable

• Electrical or other relevant trade qualification (TAFE or equivalent).
• Formal tertiary qualifications in building or facilities management.
• Current Senior First Aid Certificate.
• Experience in defence, aviation or other secure environments.

Workplace Flexibility

This is a full time, permanent position based 100% on-site in Osborne. Free onsite parking is available. The role includes participation in an after hours on call roster.

Why Join BGIS?

Key Benefits Include

• Spot recognition vouchers and $2,000 employee referral bonus.
• Access to Flare for discounts across retailers, energy, utilities & much more!
• Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers.
• AFR Best Places to Work 2024 & 2025.
• Winner of Inspiring Workplaces Award 2025.
• Endorsed by Work180 as an employer of choice for women.
• Recognised by WORK180 as a Top 5 Employer for career development opportunities.
• Career progression through secondments & internal mobility.
• Health perks including EAP, wellness programs & flu vaccinations.

BGIS is an equal opportunity employer and we warmly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

To be successful in the role, applicants must be an Australian Citizen and be eligible to obtain and maintain an NV1 Security Clearance.

Explore more opportunities at https://apac.bgis.com