Data Entry Clerk (6 month contract)

Premier Waste Management; Melbourne; On-site; AUD 45,000 - 60,000; Full time

Job summary

Premier Waste Management is seeking a Data Entry Clerk to accurately review, enter, update and maintain operational and administrative records. You will support workshop, finance and management teams by ensuring information is correct, timely and available for reporting and decision-making.

Responsibilities include processing timesheets, updating job cards, liaising with Finance, and producing reports with high accuracy.

Qualifications

• Previous experience in data entry, administration, accounts support or a similar clerical role is preferred.
• Experience working with timesheets, job cards, invoices or purchase orders will be highly regarded.
• Ability to learn company systems and follow established procedures.
• High level of accuracy when entering and checking data.

Responsibilities

• Review mechanics' timesheets daily and ensure entries are accurate, complete and correctly recorded.
• Review job cards daily and move outstanding work to new cards to keep records current.
• Liaise with Finance to ensure invoices are processed in a timely manner.
• Follow up outstanding purchase orders with external suppliers and update records accordingly.
• Prepare and provide accurate reports and updates to management as required.
• Enter, maintain and update information in company systems, spreadsheets and databases with a high level of accuracy.
• Check source documents, job cards, invoices and PO details for errors or inconsistencies.
• Maintain organised electronic and physical records to support easy retrieval and audit requirements.
• Communicate with internal teams and external suppliers to clarify information and resolve data issues.
• Handle operational and financial information confidentially and in line with company procedures.

Skills

Attention to detail

Excel

Time management

Written & verbal communication

Data entry

Teamwork

Confidential information handling

Tools

Microsoft Word

Microsoft Excel

Job description

The Data Entry Clerk is responsible for accurately reviewing, entering, updating and maintaining operational and administrative records. This role supports workshop, finance and management teams by ensuring information is correct, timely and available for reporting and decision-making.

Role Summary

The Data Entry Clerk is responsible for accurately reviewing, entering, updating and maintaining operational and administrative records. This role supports workshop, finance and management teams by ensuring information is correct, timely and available for reporting and decision-making.

Key Responsibilities

• Review mechanics' timesheets daily and ensure all entries are accurate, complete and correctly recorded.
• Review job cards daily and move outstanding work to new cards as required to ensure work records remain current.
• Liaise with Finance to ensure invoices are processed in a timely manner.
• Follow up outstanding purchase orders with external suppliers and update relevant records accordingly.
• Prepare and provide accurate reports and updates to management as required.
• Enter, maintain and update information in company systems, spreadsheets and databases with a high level of accuracy.
• Check source documents, job cards, invoices and purchase order details for errors, missing information or inconsistencies.
• Maintain organised electronic and physical records to support easy retrieval and audit requirements.
• Communicate with internal teams and external suppliers to clarify information and resolve data or documentation issues.
• Handle operational and financial information confidentially and in line with company procedures.

Skills and Attributes

• Strong attention to detail and accuracy.
• Good computer skills, including experience using Microsoft Excel, Word and Email.
• Excellent organisation and time management skills.
• Ability to prioritise daily tasks and meet deadlines.
• Clear written and verbal communication skills.
• Ability to work independently and as part of a team.
• Reliable, professional and able to handle confidential information appropriately.

Experience and Qualifications

• Previous experience in data entry, administration, accounts support or a similar clerical role is preferred.
• Experience working with timesheets, job cards, invoices or purchase orders will be highly regarded.
• Ability to learn company systems and follow established procedures.
• High level of accuracy when entering and checking data.