Customer Service & Warehouse Coordinator

Kinrise Pty Ltd; City of Greater Dandenong; On-site; AUD 42,000 - 60,000; Part time

Benefits offered by this job

Retail discounts

LinkedIn Learning

Extra annual leave

You do You days

Parental leave

Job summary

Kinrise is seeking a Customer Service & Warehouse Coordinator in Australia’s snack foods sector. This permanent part-time role (30.4 hours/week) covers order processing, export coordination, and transport planning, working across Sales, Manufacturing, Warehousing and Distribution to ensure on-time, in-full deliveries.

The ideal candidate brings FMCG order management experience, strong SAP skills, and proven ability to manage multiple priorities in a fast-paced environment while maintaining

Qualifications

• Strong problem-solving and analytical abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Advanced SAP experience.
• Strong stakeholder management and relationship-building capability.
• Previous order processing experience within an FMCG environment.
• Experience in customer service, internal sales, sales support or order management.

Responsibilities

• Process customer orders accurately and efficiently for non-EDI customers.
• Manage orders received through customer portals and internal systems.
• Support a broad customer base including distributors, Amazon, Endeavour Group, Foodbank and other key accounts.
• Provide proforma invoice confirmations and order status updates to customers.
• Process and coordinate sample orders, including transport bookings and required documentation.
• Maintain customer order templates and supporting documentation.
• Review SAP reports to identify stock shortages and communicate risks proactively with internal stakeholders.
• Monitor pending, overdue and missed deliveries and coordinate follow-up actions.
• Support stock allocation decisions and recovery plans during out-of-stock situations.
• Coordinate purchase order processing and transport bookings to ensure service level expectations are met.
• Work collaboratively with Sales, Warehouse and Operations teams to optimise dispatch plans and warehouse capacity.
• Liaise with carriers and service providers to support delivery performance and issue resolution.
• Investigate and resolve customer enquiries, delivery issues and NCRs.
• Build strong relationships with customers and internal stakeholders to achieve right first time service outcomes.
• Identify process improvement opportunities across customer service, warehousing and distribution operations.
• Coordinate export shipments into New Zealand, including container bookings, shipping documentation and administration.
• Maintain visibility of inventory in transit and monitor supply chain risks such as freight, customs and port delays.
• Process and manage New Zealand customer orders through designated 3PL systems and portals.
• Lead communication and issue resolution between warehouse, planning, sales and logistics partners.

Skills

Stakeholder management

Problem-solving

Communication

Time management

Tools

SAP

Job description

Customer Service & Warehouse Coordinator

Kinrise is a growing, privately owned powerhouse in Australian food manufacturing, home to some of Australia’s most loved and innovative brands. At our Snackfoods business, we are home to iconic brands such as Cobs and Poppin popcorn brands. We describe ourselves as a ‘start-up with scale’ and have a burning ambition to grow our business.

About the role.
We're looking for a Customer Service & Warehouse Coordinator to play a critical role in ensuring seamless order fulfilment across our snack foods business. Partnering closely with Sales, Manufacturing, Warehousing, Distribution and external customers, you'll manage order processing, coordinate transport and stock activities, support export operations, and help deliver an outstanding customer experience.

This is an excellent opportunity for an experienced customer service, sales support or order management professional who thrives in a fast-moving FMCG environment and enjoys solving problems, building relationships and ensuring orders are delivered on time and in full.

Please note that this role is permanent part time at 30.4 hours per week (4 days).

Key Responsibilities, include but are not limited to:

Customer Order Management

• Process customer orders accurately and efficiently for non-EDI customers.
• Manage orders received through customer portals and internal systems.
• Support a broad customer base including distributors, Amazon, Endeavour Group, Foodbank and other key accounts.
• Provide proforma invoice confirmations and order status updates to customers.
• Process and coordinate sample orders, including transport bookings and required documentation.
• Maintain customer order templates and supporting documentation.

Transport, Stock & Supply Chain Coordination

• Review SAP reports to identify stock shortages and communicate risks proactively with internal stakeholders.
• Monitor pending, overdue and missed deliveries and coordinate follow-up actions.
• Support stock allocation decisions and recovery plans during out-of-stock situations.
• Coordinate purchase order processing and transport bookings to ensure service level expectations are met.
• Work collaboratively with Sales, Warehouse and Operations teams to optimise dispatch plans and warehouse capacity.

Customer Service & Continuous Improvement

• Liaise with carriers and service providers to support delivery performance and issue resolution.
• Investigate and resolve customer enquiries, delivery issues and non-conformance reports (NCRs).
• Build strong relationships with customers and internal stakeholders to achieve "right first time" service outcomes.
• Identify process improvement opportunities across customer service, warehousing and distribution operations.

NZ Export Coordination

• Coordinate export shipments into New Zealand, including container bookings, shipping documentation and administration.
• Maintain visibility of inventory in transit and monitor supply chain risks such as freight, customs and port delays.
• Process and manage New Zealand customer orders through designated 3PL systems and portals.
• Lead communication and issue resolution between warehouse, planning, sales and logistics partners.

About You.

Strong problem-solving and analytical abilities.

Excellent written and verbal communication skills.

Ability to manage multiple priorities in a fast-paced environment.

Advanced SAP experience.

Strong stakeholder management and relationship-building capability.

Previous order processing experience within an FMCG environment.

Experience in customer service, internal sales, sales support or order management.

Exposure to transport, logistics, supply chain or warehouse operations is highly regarded.

Experience working with customer portals, freight providers and third-party logistics (3PL) partners will be advantageous.

• Work with iconic products that Aussie consumers love.
• Access to retail discounts through Reward Gateway.
• Access to LinkedIn Learning to support your continuous learning journey.
• Additional week of annual leave after 2 years of service.
• 2 'You do You' days per year.
• Company paid parental leave for Primary and Secondary caregivers.

Why Join Us?

Kinrise is a fast paced, agile business that focuses on your talents and challenges you to perform at your best. An opportunity with us would mean:

An opportunity to work with leading Australian-made brands and products

An exciting role in a growing business with a great history and an ambitious growth agenda

Supportive and collaborative team culture

Kinrise is committed to creating an environment that welcomes all, celebrates our diversity in all its forms and fosters an environment of inclusion.We recognise that our unique differences are what sets us apart and how we succeed as a team. We are an equal opportunity employer.