Coordinator Special Events

Department of Transport and Planning; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

The Department of Transport and Planning in Melbourne is seeking a dedicated Coordinator Special Events on a fixed-term basis to lead transport planning, stakeholder engagement and operational readiness for major events across Victoria.

This full-time role works with event organisers, venues and government agencies to ensure safe access, manage risk, and deliver high-quality transport outcomes, including coordinating transport requirements and compliance while maintaining SEMS data.

Qualifications

• Builds strong stakeholder relationships and responds to needs.
• Coordinates projects and activities, guiding others to deliver outcomes.
• Uses sound judgement to assess issues and develop practical solutions.

Responsibilities

• Coordinate event transport requirements and stakeholder engagement.
• Ensure legislative and contractual obligations are met and manage safety and crowd risks.
• Maintain accurate event information through SEMS and provide expert advice.

Skills

Stakeholder relationships

Project coordination

Judgement & problem solving

Teamwork

Communication

Education

Project management qualification or experience

Job description

About Us

We create thriving places and connected communities. We plan, build and maintain Victoria’s transport, planning and land services. We are committed to a safe, inclusive and high-performing workplace.

Title: Coordinator Special Events
Requisition ID: 12426
Work Type: Fixed Term Full Time
Fixed Term Period: 24 August 2026
Location: Melbourne - CBD
Date Posted: 28 Sept 2026

About Us

We create thriving places and connected communities. We plan, build and maintain Victoria’s transport, planning and land services. We are committed to a safe, inclusive and high-performing workplace.

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.

About The Role

The position is a full-time, fixed-term appointment until 24 August 2027.

The Coordinator Special Events supports the successful delivery of major, special and community events across Victoria by coordinating transport planning, stakeholder engagement and operational readiness. The role works with transport operators, event organisers, venues, councils and government agencies to manage demand, assess impacts and support safe, efficient access to events.

Key responsibilities include coordinating event transport requirements, ensuring legislative and contractual obligations are met, managing safety, security and crowd risks, and maintaining accurate event information through the Special Events Management System (SEMS). The role also provides expert advice and builds strong stakeholder partnerships to deliver reliable, high-quality transport outcomes.

What We’re Looking For

You’re someone who:

• Builds strong stakeholder relationships, responds to needs and keeps people informed, following through to resolve issues promptly.
• Coordinates projects and activities effectively, monitoring progress, guiding others and taking corrective action to deliver agreed outcomes.
• Uses sound judgement and critical thinking to assess issues, seek information and develop practical solutions.
• Works collaboratively across teams, sharing information, supporting colleagues and contributing to a positive team environment.
• Communicates with empathy and flexibility, understanding different perspectives and tailoring communication to suit the audience.

Qualifications And Experience

You’ll bring:

• Qualification or experience in project management (desirable)
• Victorian Drivers Licence

Pre-employment checks and employment conditions

Relevant pre-employment screening and reference checks will be required.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

Redeployees

If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy

Important information

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