Coordinator Special Events

State Government of Victoria, Australia; City of Melbourne; On-site; AUD 70,000 - 95,000; Full time

Job summary

State Government of Victoria in Melbourne is seeking an experienced events coordination professional to manage transport logistics for major events. You will liaise with stakeholders, ensure safety and compliance, and maintain event data in SEMS to deliver high-quality transport outcomes.

The role requires strong coordination, stakeholder management, and communication skills, with preference for project management qualifications.

Qualifications

• Experience coordinating event transport requirements.
• Pre-employment checks and VPS eligibility.
• A valid Victorian Driver's Licence is preferred.

Responsibilities

• Coordinate event transport requirements and logistics.
• Ensure legislative and contractual obligations are met.
• Manage safety, security and crowd risk for events.
• Maintain accurate event information using SEMS and provide expert advice.

Skills

Stakeholder mgmt

Project coordination

Analytical thinking

Team collaboration

Communication

Education

Desirable project management qualification

Tools

SEMS system

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 12426

About Us

We create thriving places andconnectedcommunities. We plan,buildandmaintainVictoria’s transport,planningand land services. We are committed to a safe,inclusiveand high-performing workplace.

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.

About the role

Key responsibilities include coordinating event transport requirements, ensuring legislative and contractual obligations are met, managing safety, security and crowd risks, and maintaining accurate event information through the Special Events Management System (SEMS). The role also provides expert advice and builds strong stakeholder partnerships to deliver reliable, high-quality transport outcomes.

Whatwe’relooking for

You’resomeone who:

• Builds strong stakeholder relationships, responds to needs and keeps people informed, following through to resolve issues promptly.
• Coordinates projects and activities effectively, monitoring progress, guiding others and taking corrective action to deliver agreed outcomes.
• Uses sound judgement and critical thinking to assess issues, seek information and develop practical solutions.
• Works collaboratively across teams, sharing information, supporting colleagues and contributing to a positive team environment.
• Communicates with empathy and flexibility, understanding different perspectives and tailoring communication to suit the audience.

Qualifications and experience

You’llbring:

• Qualification or experience in project management (desirable)
• Victorian Drivers Licence

Pre-employment checks and employment conditions

Relevant pre-employment screening and reference checks will berequired.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

For further information about the role, please contact Meg Kleinig, Associate Director Special Events via email [e-mail].

Redeployees

If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy

If you require any adjustments to fullyparticipatein the recruitment process or need the advert or attachments in an accessible format (e.g., large print), please contact us.We'rehere to support you.

Applications close Tuesday 13 October 2026 at 11.59pm