Coordinator Special Events

Department of Transport & Planning Victoria; City of Melbourne; On-site; AUD 90,000 - 110,000; Full time

Job summary

Department of Transport & Planning Victoria – Melbourne VIC is seeking a full-time, fixed-term Coordinator Special Events to deliver major and community events across Victoria. The role coordinates transport planning, stakeholder engagement and operational readiness with operators, venues and councils to ensure safe and efficient access.

You’ll bring project management experience (desirable) and a Victorian Drivers Licence, with duties covering safety, compliance, and cross-team collaboration to

Qualifications

• Desirable project management experience.
• Victorian Driver's Licence required.

Responsibilities

• Coordinate event transport requirements and stakeholder engagement.
• Ensure legislative and contractual obligations are met.
• Manage safety, security and crowd risk.
• Maintain event information through the SEMS system.
• Provide expert advice and build strong stakeholder partnerships.

Skills

Stakeholder management

Project coordination

Problem solving

Team collaboration

Empathetic communication

Education

Victorian Drivers Licence

Job description

Department of Transport & Planning Victoria – Melbourne VIC

We create thriving places andconnectedcommunities. We plan,buildandmaintainVictoria’s transport,planningand land services. We are committed to a safe,inclusiveand high-performing workplace.

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.

About the role

The position is a full-time, fixed-term appointment until 24 August 2027.

The Coordinator Special Events supports the successful delivery of major, special and community events across Victoria by coordinating transport planning, stakeholder engagement and operational readiness. The role works with transport operators, event organisers, venues, councils and government agencies to manage demand, assess impacts and support safe, efficient access to events.

Key responsibilities include coordinating event transport requirements, ensuring legislative and contractual obligations are met, managing safety, security and crowd risks, and maintaining accurate event information through the Special Events Management System (SEMS). The role also provides expert advice and builds strong stakeholder partnerships to deliver reliable, high-quality transport outcomes.

Whatwe’relooking for

You’resomeone who:

• Builds strong stakeholder relationships, responds to needs and keeps people informed, following through to resolve issues promptly.
• Coordinates projects and activities effectively, monitoring progress, guiding others and taking corrective action to deliver agreed outcomes.
• Uses sound judgement and critical thinking to assess issues, seek information and develop practical solutions.
• Works collaboratively across teams, sharing information, supporting colleagues and contributing to a positive team environment.
• Communicates with empathy and flexibility, understanding different perspectives and tailoring communication to suit the audience.

Qualifications and experience

You’llbring:

• Qualification or experience in project management (desirable)
• Victorian Drivers Licence

Pre-employment checks and employment conditions

Relevant pre-employment screening and reference checks will berequired.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

Meg Kleinig, Associate Director Special Events via email ***********@transport.vic.gov.au.

Redeployees

If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy

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