Coordinator PMO

Www.chandlermacleod.com; City of Melbourne; Hybrid; AUD 120,000 - 136,000; Full time

Job summary

Chandler Macleod is seeking an experienced Coordinator for MPO to support governance, reporting and stakeholder engagement on a major transformation project in Melbourne. The role focuses on coordinating activities, preparing documentation and maintaining schedules to drive successful business outcomes.

You will work with project managers, vendors and stakeholders, ensuring effective governance, timely reporting and smooth adoption of new tools and processes.

Qualifications

• Experience in project coordination or project management environments.
• Strong project reporting and administration skills.
• Advanced proficiency in Microsoft Office Suite.
• Strong Power BI skills, including reporting and data visualisation.
• Excellent stakeholder engagement and communication abilities.
• Experience supporting governance forums, steering committees, and project documentation.
• Strong organisational skills with the ability to manage competing priorities.
• Experience working within transformation, strategy, or business improvement projects will be highly regarded.

Responsibilities

• Coordinate project activities to meet timelines, budgets and objectives.
• Develop and maintain key project documentation (risk/issue, stakeholder plans, schedules).
• Prepare steering committee papers, agendas, minutes and status reports.
• Coordinate meetings and provide administrative support across teams and stakeholders.
• Assist with budgeting, forecasting, invoicing and financial reporting.
• Monitor risks/issues and provide recommendations for project success.
• Support training materials and change management for new tools/processes.
• Conduct data analysis and reporting to support decisions.

Tools

Power BI

Microsoft Office

Job description

Coordinator - Project Management Office (MPO)

Blackburn | Hybrid Working (2 Days Office)

$65 per hour + Super

Full-Time | 38 Hours Per Week

3-Month Contract (Until 18 December 2026)

An exciting opportunity is available for an experienced Coordinator - MPO to join a major transformation project focused on the implementation of a new Project Management Tool. This role will play a key part in supporting project governance, stakeholder engagement, reporting, training, financial administration, and project coordination activities to help deliver successful business outcomes.

About the Role

Working closely with Project Managers, business stakeholders, and vendors, you will provide end-to-end project coordination support across transformation and strategic initiatives. You will assist in driving project delivery by ensuring effective governance processes, project documentation, reporting, risk management, stakeholder communication, and operational support.

Key Responsibilities

• Coordinate project activities to ensure delivery against agreed timelines, budgets, quality standards, and project objectives.
• Develop and maintain key project documentation, including risk and issue registers, stakeholder management plans, communication plans, and project schedules.
• Prepare steering committee papers, meeting agendas, minutes, and project status reports.
• Coordinate meetings and provide administrative support across project teams, vendors, and internal stakeholders.
• Assist with budgeting, forecasting, invoicing, and financial reporting activities.
• Monitor project risks and issues and provide recommendations to support project success.
• Support the development of training materials and change management activities to enable smooth adoption of new tools and processes.
• Undertake research, data analysis, and reporting to support informed decision-making.
• Maintain strong stakeholder relationships and ensure clear communication throughout project lifecycles.
• Assist with the development and review of project-related policies, procedures, and processes.

About You

To be successful in this role, you will demonstrate:

• Experience in project coordination or project management environments.
• Strong project reporting and administration skills.
• Advanced proficiency in Microsoft Office Suite.
• Strong Power BI skills, including reporting and data visualisation.
• Excellent stakeholder engagement and communication abilities.
• Experience supporting governance forums, steering committees, and project documentation.
• Strong organisational skills with the ability to manage competing priorities.
• Experience working within transformation, strategy, or business improvement projects will be highly regarded.

If you're a detail-oriented project professional who enjoys working across multiple stakeholders and driving project outcomes, we'd love to hear from you.

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.