Conveyancing Manager

A B Natoli; Melbourne; On-site; AUD 120,000 - 180,000; Full time

Benefits offered by this job

Competitive remuneration

Career progression

Direct access to solicitors

Professional development

Boutique firm environment

Job summary

A. B. Natoli Pty Ltd in Melbourne is seeking an experienced Conveyancing Manager to lead and develop the firm’s conveyancing practice. You will manage residential and commercial conveyancing files, oversee day-to-day operations and mentor junior staff, while collaborating with solicitors to ensure accurate, timely settlements.

The role offers autonomy, direct access to firm principals, and a pathway to growth within an established boutique law firm focused on high-quality property transactions.

Qualifications

• Minimum 5 years' Victorian conveyancing experience.
• Ability to independently manage conveyancing transactions from start to finish.
• Strong knowledge of Victorian property legislation and settlement requirements.
• Experience supervising conveyancing staff is advantageous.

Responsibilities

• Managing residential and commercial conveyancing files from instructions to settlement.
• Preparing Contracts of Sale, Vendor Statements and related docs.
• Coordinating settlements through PEXA and preparing settlement statements.
• Liaising with clients, agents, banks and solicitors.
• Overseeing day-to-day conveyancing operations and workflow.

Skills

Conveyancing knowledge

PEXA proficiency

Team leadership

Client relations

Tools

PEXA

Conveyancing software

Job description

A. B. Natoli Pty Ltd is a well-established boutique law firm providing high-quality legal services across a broad range of practice areas, including property law, conveyancing, commercial law, litigation and wills and estates.

We pride ourselves on delivering exceptional client service, maintaining strong professional relationships and providing practical, commercially focused legal solutions.

We are seeking an experienced and motivated Conveyancing Manager to take ownership of our conveyancing department and play an integral role in the continued growth and success of our firm.

About the Role

This is an exciting opportunity for an experienced conveyancing professional who is confident managing residential and commercial property transactions from commencement through to settlement.

The successful candidate will have the autonomy to manage their own files, oversee the day-to-day operations of the conveyancing department and work closely with our solicitors to ensure transactions are handled efficiently and professionally.

Key responsibilities include:

• Managing residential and commercial conveyancing files from initial instructions through to settlement.
• Preparing, reviewing and managing Contracts of Sale, Vendor Statements (Section 32) and associated conveyancing documentation.
• Coordinating settlements through PEXA, including preparation of financial settlement statements and adjustments.
• Liaising with clients, real estate agents, banks, mortgage brokers, solicitors and other relevant parties.
• Managing critical dates, contractual obligations and settlement deadlines.
• Overseeing the day-to-day operations and workflow of the conveyancing department.
• Supervising and mentoring junior conveyancing staff and administrative support personnel, where applicable.
• Identifying and resolving conveyancing issues proactively and efficiently.
• Ensuring compliance with relevant Victorian property legislation, regulatory requirements and firm procedures.
• Maintaining strong client relationships and delivering an exceptional standard of customer service.
• Assisting with the ongoing development, improvement and growth of the firm's conveyancing practice.
• Attendance to the preparation and lodgement of plan of subdivision/ consolidations, adverse possession and other documents via SPEAR.
• Transfers to and from trusts and beneficiaries.
• Applying for stamp duty exemptions where applicable

About You

We are looking for a highly organised, proactive and experienced conveyancing professional who takes pride in their work and is capable of managing a busy conveyancing practice with minimal supervision.

The ideal candidate will possess:

• A minimum of 5 years' experience in Victorian conveyancing, preferably in a law firm environment.
• Demonstrated experience independently managing conveyancing transactions from start to finish.
• Strong knowledge of Victorian conveyancing procedures, property legislation and settlement requirements.
• Extensive experience using PEXA and conveyancing practice management software.
• Excellent organisational skills and the ability to manage competing priorities and deadlines.
• Exceptional written and verbal communication skills.
• A high level of attention to detail and a commitment to accuracy.
• Strong problem-solving skills and the ability to work independently.
• A professional, approachable and client-focused attitude.
• Previous experience managing or supervising a conveyancing team will be highly regarded.

What We Offer

• Competitive remuneration package commensurate with experience and expertise.
• Autonomy and responsibility to manage and develop the conveyancing department.
• A supportive and collaborative working environment within an established boutique law firm.
• Direct access to experienced solicitors and firm principals.
• Opportunities for professional development and career progression.
• A diverse and interesting range of property transactions.
• A stable, long-term position with an opportunity to make a meaningful contribution to the firm's continued growth.

Why Join Us?

We recognise that an experienced Conveyancing Manager is integral to the success of a property law practice.

We are looking for someone who wants more than simply managing files. We want a professional who will take ownership of the role, build strong client relationships, contribute ideas and help drive the continued success of our conveyancing department.

In return, we offer a professional yet approachable workplace where your experience, initiative and contribution will be genuinely valued.