Conveyancing Assistant

Davis + Haven Legal; City of Melbourne; On-site; AUD 41,000 - 62,000; Part time

Job summary

Davis + Haven Legal is seeking an experienced Conveyancer for a part-time role four days a week, aligned to school hours. You will manage your own file load with autonomy, while supporting our Property Lawyer and Conveyancer in a collaborative team.

The role offers genuine flexibility, a mix of meaningful conveyancing work, and opportunities to work with Smokeball and PEXA. Strong attention to detail and Victorian law knowledge are valued.

Qualifications

• Two+ years conveyancing experience in a law firm.
• Strong knowledge of Victorian conveyancing practice and legislation.
• Experience using PEXA and Smokeball or other PM software.
• Excellent attention to detail and file management.
• Strong written and verbal communication skills.
• Collaborative yet autonomous worker.

Responsibilities

• Manage own file load from instruction to settlement.
• Open files and prepare cost agreements and initial letters.
• Set up PEXA and Duties Online; prepare for settlements.
• Support the Property Lawyer with file prep and settlement coordination.
• Assist another Conveyancer with shared/overflow matters.
• Prepare and review contracts of sale, section 32 vendor statements, and transfer docs.
• Conduct title searches and property enquiries.
• Coordinate settlements with banks, agents and other parties.

Skills

Conveyancing experience

Victorian conveyancing knowledge

Attention to detail

Written and verbal communication

Independent work

Collaborative teamwork

Tools

Smokeball

PEXA

Duties Online

Job description

This part-time role is a great opportunity for an experienced Conveyancer looking for genuine flexibility, four days a week within school hours, without stepping away from meaningful, varied work. You will manage your own file load with autonomy, while working closely alongside and providing administrative support to our Property Lawyer and Conveyancer in a collaborative, supportive team environment.

Key responsibilities

• Running your own file load of conveyancing matters from instruction through to settlement
• Opening files
• Preparing cost agreements and initial letters
• Setting up PEXA and Duties Online
• Preparing for settlements
• Supporting our Property Lawyer with file preparation, correspondence and settlement coordination
• Supporting another Conveyancer within the team on shared and overflow matters
• Preparing and reviewing contracts of sale, section 32 vendor statements and related transfer documents
• Conducting title searches and property enquiries
• Managing PEXA settlements and liaising with banks, agents and other parties to the transaction

About you

• Two or more years' experience working as a Conveyancer within a law firm
• Strong working knowledge of Victorian conveyancing practice and relevant legislation
• Experience using PEXA and practice management software (Smokeball experience highly regarded)
• Excellent attention to detail and file management skills
• Strong written and verbal communication skills
• A collaborative approach, balanced with confidence to work independently

About us

Davis + Haven Legal is a women led, progressive Victorian legal practice specialising in wills, estate planning and estate administration, with an active Property Law Team. We have built a firm that genuinely supports flexible ways of working, and we use modern systems including Smokeball and PEXA to keep our files running smoothly and efficiently.

A women led, progressive firm that values flexibility and genuinely supports working parents

Part-time hours designed around school hours, four days a week