Conveyancing Administration Assistant

Cardillo Commercial Lawyers; Newcastle City Council; Hybrid; AUD 39,000 - 44,000; Part time

Job summary

Cardillo Commercial Lawyers is seeking a part-time paralegal to join the property law team for a hybrid admin and conveyancing role. The position covers maternity leave with up to 20 hours per week and a minimum term of 6 months.

You will support Emilia Cardillo with administration and progressively manage residential and commercial conveyancing matters from instruction to settlement, while developing accuracy, client communication, and time management in a collaborative Newcastle West

Qualifications

• Some conveyancing experience is an advantage but not essential. Full training will be provided.
• University students studying law or a related field are welcome to apply.
• Strong attention to detail and accuracy in document handling.
• Excellent time management and ability to manage a busy workload.
• Exceptional communication and interpersonal skills.
• A proactive, can-do attitude and a genuine team player.

Responsibilities

• Provide high level administrative and paralegal support to the business owner.
• Maintain accurate and up to date client files, databases and document management systems.
• Manage end-to-end conveyancing transactions, including drafting contracts, preparing settlement statements and liaising with clients, banks, agents and other stakeholders.
• Review contracts and property searches, identify issues and escalation where necessary.
• Coordinate settlements using online platforms (for example PEXA or equivalent).
• Communicate clearly and proactively with clients to ensure excellent service delivery.
• Collaborate with team members to problem solve and meet deadlines under pressure.
• Assist with business sale and purchase transactions.
• Assist in preparing retail and commercial leases.

Job description

This is a part time (up to 20 hours) fixed term role covering a period of maternity leave, with a minimum term of 6 months.

About Us

Cardillo Commercial Lawyers isn't like most other law firms. Operating as a sole practitioner for the past 8 years, Emilia Cardillo has built a firm where the key focus is making 'legal' simple and giving clients a down to earth approach to legal services.

Our culture is built on collaboration, continuous learning and mutual support. We're passionate about innovation and we empower our team to grow, thrive and make meaningful contributions to our clients' lives.

We value transparency and want our clients to walk away feeling confident in their processes, protected as best as possible and looking forward.

Position Overview

We are seeking a motivated paralegal to join our property law team. This is a hybrid admin and conveyancing role. Strong administrative skills are essential and full training in conveyancing procedures will be provided.

You will support Emilia Cardillo with general practice administration and, as you build experience, take on a growing role in managing residential and commercial conveyancing matters from instruction through to settlement.

Key Responsibilities

• Provide high level administrative and paralegal support to the business owner.
• Maintain accurate and up to date client files, databases and document management systems.
• Manage end-to-end conveyancing transactions, including drafting contracts, preparing settlement statements and liaising with clients, banks, agents and other stakeholders.
• Review contracts and property searches, identify issues and escalation where necessary.
• Coordinate settlements using online platforms (for example PEXA or equivalent).
• Communicate clearly and proactively with clients to ensure excellent service delivery.
• Collaborate with team members to problem solve and meet deadlines under pressure.
• Assist with business sale and purchase transactions.
• Assist in preparing retail and commercial leases.

Skills and Experience

• Some conveyancing experience is an advantage but not essential. Full training will be provided.
• University students studying law or a related field are welcome to apply.
• Strong attention to detail and accuracy in document handling.
• Excellent time management and ability to manage a busy workload.
• Exceptional communication and interpersonal skills.
• A proactive, can-do attitude and a genuine team player.

Why Join Us?

• Collaborative and inclusive team culture, working mostly in person with the team at Newcastle West.
• Access to ongoing professional development.