Contracts & Tenders Specialist - MedTech

PPD Search; Sydney; Presencial; AUD 90 000 - 130 000; Tempo integral

Resumo da oferta

PPD Search is seeking a Tender & Contracts Specialist to lead end-to-end tender processes, coordinating submissions and contract activities across business units and territories. The role emphasizes accuracy, compliance and timely delivery within strict deadlines.

You will work with commercial and functional teams to gather input, maintain records, and improve tender procedures, templates and supporting documentation to meet audit requirements.

Qualificações

• 3 years’ experience in contracts and tenders role, ideally in healthcare or regulated industry.
• Sound understanding of tendering, contract management and quoting processes.
• Experience coordinating tender submissions from preparation through to submission or execution.
• Strong project management skills to manage deadlines and multiple stakeholders.
• Excellent written and verbal English communication for business reports and tender docs.

Responsabilidades

• Lead end-to-end tender process from pre-qualification to bid submission and contract close-out.
• Coordinate tender responses tailored to customer requirements, accurate and compliant.
• Prepare, review and coordinate contracts, customer agreements, extensions and variations.
• Manage tender calendar and tracking systems, updating stakeholders on key dates and actions.
• Coordinate customer clarifications and requests for samples, ensuring timely responses.
• Act as point of contact for tender and contract inquiries and escalate complex matters.

Conhecimentos

Tendering knowledge

Contract management

Project management

Analytical skills

English communication

Formação académica

Business degree

Finance degree

Ferramentas

Microsoft Excel

Microsoft Word

PowerPoint

Descrição da oferta de emprego

THE COMPANY YOU WOULD BE JOINING

• Founded in the 1980’s with over 6000 employees worldwide, this medtech manufacturer is a leading innovator in their niche area of expertise.


• They support healthcare practitioners every day to diagnose and treat patients with confidence.


• Their innovative products are designed to achieve outstanding clinical outcomes through detection, diagnosis and overall treatment of disease.

BENEFITS

• This company is large enough to invest in people and new technology, yet small enough to ensure that every single individual in the business can drive real change for good.


• Everyone is driven and focused, and they care. They believe in what they do because they know what they do matters.


• Ambition is encouraged. They want you to be the best you can be and they will support you to drive your own development and carve your own path.


• They believe in rewarding talent. So, if you perform well, are truly engaged and keen to make an impact, there will be no shortage of opportunities for you to achieve success.

WHAT YOU WILL LEAD AND GROW

• This Tender & Contracts Specialist position is responsible for managing the end-to-end tender process, from pre-qualification and planning through to bid submission, contract award and engagement close-out.


• Project managing tender responses to ensure submissions are tailored to customer requirements, accurate, compliant and delivered within strict deadlines is key to this role.


• The position will prepare, coordinate and review contracts, customer agreements, extensions and variations across business units and geographical territories.


• You will manage the tender calendar and tracking systems, keeping stakeholders informed of key dates, progress, outcomes and required actions.


• You will be coordinating customer clarifications, questions, best and final offers, and requests for samples, ensuring timely and consistent responses.


• You will act as a point of contact for customer enquiries relating to tenders and contracts, providing accurate information and escalating more complex matters when needed.


• You will be preparing quote documentation based on approved requests and maintain accurate records within the quotes database.


• You will be supporting the development and maintenance of tender and contract procedures, templates, forms and supporting documentation to meet business and audit requirements.


• You will be preparing reports and summaries on tender, contract and quoting activity, including performance data and tender wins and losses, to support business decision-making.


• You will be working closely with commercial and functional teams to gather input, complete actions and meet submission and contract deadlines.


• You will be reviewing tender, contract and quoting processes to identify opportunities to improve efficiency, consistency, compliance and the quality of submissions.


• you will be supporting tender response and commercial strategies, using stakeholder insights and analysis to help position the business for successful outcomes.

YOU WILL HAVE THE FOLLOWING TO BE SUCCESSFUL

• To be successful in this role, you will have around 3 years’ experience in a contracts and tenders role, ideally within healthcare, medical devices or another regulated industry.


• A sound understanding of tendering, contract management and quoting processes, with experience coordinating tender submissions and contract activities from preparation through to submission or execution.


• Strong project management skills, with the ability to manage competing deadlines, multiple workloads and input from a range of stakeholders.


• Strong analytical and problem-solving skills, with the ability to review information, identify risks and recommend practical solutions.


• Excellent written and verbal English communication skills, including experience preparing clear business reports, briefs and tender documentation.


• Strong attention to detail and a commitment to accuracy, confidentiality and compliance.


• Proficiency in Microsoft Office, particularly Excel, Word and PowerPoint.


• A degree in Business, Management or Finance, or equivalent relevant industry experience.